--- title: "Batch & Expiry Inventory Software for Stock Tracking" description: "Track batch numbers, manufacturing and expiry dates, batch-wise stock and expiring inventory with BUSY. Get advance alerts and manage stock more accurately." canonical: "https://busy.in/accounting-software/batch-expiry-inventory/" --- # Batch and Expiry Inventory Management Software Batch and expiry inventory management helps businesses track products that have specific batch numbers, manufacturing dates, expiry dates, and shelf lives. It is especially important for industries like medicines, food, cosmetics, and chemicals, where timely stock movement and expiry monitoring are critical. Trusted by 6,00,000+ Businesses ## Stay Ahead of Stock Expiry Track batches, monitor expiry dates, and prevent losses from expired inventory. Batch-Wise Stock Tracking Expiry Alerts & Reports Better Inventory Control ## How BUSY Helps You Control Expiry-Based Inventory ### Track Products Batch-Wise with Expiry Details ### Get Advance Expiry Alerts for Timely Action ### Manage Batch-Wise Pricing & Stock Movement ### Monitor Batch Inventory with Detailed Reports ## How to Use Batch and Expiry Inventory in BUSY ### Step 1: Enable and Configure Batch Details ![Batch Details enabled in BUSY Inventory Settings](https://busy-client.busy.in/media/image%20\(13\).png) Go to **Settings > Features / Options > Inventory** and enable **Batch Details**. In the configuration window, select the required manufacturing and expiry date formats and set the expiry warning period. ### Step 2: Configure Additional Batch Settings ![Batch Details configuration window with expiry and pricing options](https://busy-client.busy.in/media/image%20\(14\).png) In the same window, set the required action for expired batches and enable **Batch-wise MRP** or **Sale Price** if needed. You can also configure warnings for duplicate batches or negative stock. Then click **Save**. ### Step 3: Configure Drug Licence Details, If Required ![Drug licence number details under Show More Features in BUSY](https://busy-client.busy.in/media/image%20\(15\).png) Under Inventory settings, go to **Show More Features** and enable the licence number option if applicable. Enter the required licence details and save the settings. ### Step 4: Enable Batch Tracking for an Item ![Batch option enabled for an item with manufacturing and expiry date settings](https://busy-client.busy.in/media/image%20\(16\).png) Create or edit an item and enable **Batch** for the item. Configure manufacturing date, expiry date, or expiry days as required. Enable opening quantity if you already have stock and click on **Save**. ### Step 5: Set the Batch Numbering Type ![Batch Numbering Type Details window with manual and automatic options](https://busy-client.busy.in/media/image%20\(18\).png) Upon saving, a **Batch Numbering Type Details** window will appear. Set the numbering as **Manual** or **Automatic** here. ### Step 6: Enter the Batch Details ![Entering batch number, quantity, manufacturing and expiry dates in BUSY](https://busy-client.busy.in/media/image%20\(19\).png) In the **Batch Details** window, enter the **Batch Number**, **Quantity**, **Manufacturing Date**, and **Expiry Date** as required. Click **Save** after entering the details. ### Step 7: Record Batch Details in Purchase or Sales Voucher ![Creating a purchase voucher for a batch tracked item in BUSY](https://busy-client.busy.in/media/image%20\(20\).png) **(i) For Purchase:** Create a **Purchase Voucher**, select the **Supplier** and **Purchase Type**, and add the item. After entering the quantity and unit, the **Item Batch Details** window will open. Enter the required batch details and click **Save**. ![Selecting the batch to be issued in a sales voucher](https://busy-client.busy.in/media/image%20\(22\).png) #### (ii) For Sales Create a **Sales Voucher**, select the **Party** and **Sale Type**, and add the item. In the **Item Batch Details** window, select the batch from which stock will be issued. You can also scan the batch barcode, where configured, to select the relevant batch. Click **Save**. ### Step 8: View Batch and Expiry Reports Go to **Reports > Advanced Inventory** and open the required report type. Use **Advanced Filters** to view specific records. The following reports can be viewed: ![Advanced Filters in the batch wise stock report in BUSY](https://busy-client.busy.in/media/image%20\(25\).png) **Batch-wise Stock Report:** Check batch-wise quantity, manufacturing date and expiry date. ![Expiring Batches report in BUSY](https://busy-client.busy.in/media/image%20\(26\).png) **Expiring Batches Report:** Select a date or date range to identify batches that are approaching expiry. ![Batch - On Account report showing unallocated batch quantities](https://busy-client.busy.in/media/image%20\(27\).png) **Batch On Account Report:** Check transactions where batch quantities are not properly allocated and identify allocation discrepancies that need correction. ## What Our Customers Say Real experiences from businesses across India. "BUSY Delivered Powerful Reports and a User-Friendly Experience" I have been using BUSY Software since 2005 and have had a great experience. I really appreciate the team for the regular updates and new versions. Its powerful reporting, useful features, and user-friendly interface make daily accounting tasks easier. Akash Chief Accountant, India "BUSY Simplified Data Import and GST Reporting" It is a fantastic product. The Excel import feature and GST reports are exceptional, making accounting and compliance tasks easier to manage. Pratik Proprietor, India "BUSY Made Accounting and Business Operations More Efficient" My overall experience has been excellent. BUSY is user-friendly, fast, and helps manage accounting and business operations efficiently. I would definitely recommend it. Ashudeep Founder, India "Managing Accounts and Stock Without Manual Hassle" BUSY was my first accounting software. It makes business handling much easier compared to manual accounting. It helps manage accounting and stock efficiently, making daily business operations simpler. Vaibhav Owner, India "BUSY Kept GST Compliance Updates Simple and Timely" Wonderful experience! BUSY Software is very simple and user-friendly. It provides quick updates whenever there are changes in GST, helping manage business operations efficiently. Lavkush Accounting Professional, India "BUSY Made Billing and Ledger Management More Efficient" I have used both BUSY and Tally. I found BUSY more useful for creating bills and managing ledgers, making daily accounting tasks easier. Shubham Director, India "BUSY Helped Keep Business Management Organised and Under Control" This software helps you stay on top of your business management. It makes handling business operations easier and supports efficient day-to-day management. Ebong Customer Support Manager, Uganda "BUSY Made Financial Account Management Simple" It is amazing. BUSY helps manage financial accounts efficiently and makes accounting tasks easier. Every business owner can benefit from using this software. Anil SEO Analyst, India "BUSY Made Accounting Faster and Easier to Use" Very good experience with BUSY. It is fast and easy to use in all respects, making daily accounting tasks more convenient. Syed Haseeb Chief Consultant, Pakistan "BUSY Helped Manage Accounting, Inventory, and Reports for Years" It's good, and that's why we have been using BUSY for 8 years for all our business needs, including accounting, inventory management, billing, bookkeeping, and MIS reports. Deepak Founder, India ## Flexible Plans for Every Business Paid plans start at just **₹5,000/year.** Whatever your size, from small business to scaling enterprise, there's a BUSY plan built for you, so pick what you need today and upgrade anytime. [Explore All Plans & Pricing](https://busy.in/pricing/) ## Enjoy More Accounting Benefits With BUSY Free Mobile App for access on the go Complete control over the User Activity Log Auto-Backup through Google Drive ## Frequently asked questions ### What is the difference between batch tracking and expiry tracking? Batch tracking identifies stock belonging to a particular batch or lot, while expiry tracking records when that stock expires. An item can use batch tracking even when expiry tracking is not required. ### Which businesses can benefit from batch and expiry inventory? It is particularly useful for businesses dealing in products with a limited shelf life or where individual batches need to be identified, such as medicines, food products, cosmetics and chemicals. ### Can the same item have multiple batches in stock at the same time? Yes. The same item can have stock available under different batch numbers, with separate quantities and other applicable batch details. ### Can I maintain a manufacturing date without maintaining an expiry date? Yes. BUSY allows manufacturing and expiry date requirements to be configured based on how the item needs to be tracked. A date can be marked as not required where applicable. ### Can BUSY warn me before a batch expires? Yes. You can specify the number of days before expiry when BUSY should provide a warning, helping you identify batches that are approaching their expiry date. ### What happens when I try to use an expired batch? BUSY allows you to configure how expired batches should be handled. This helps businesses control the use of expired stock according to their requirements. ### Can batch numbers be generated automatically? Yes. Batch numbering can be configured as Manual or Automatic, depending on whether you want to enter batch numbers yourself or have BUSY generate them. ### Can different batches of the same item have different MRP or sale prices? Yes. Batch-wise MRP and sale price can be enabled where different batches of the same item need separate pricing details. ### How can I find stock that is approaching expiry? The Expiring Batches Report can be used to check batches expiring on a particular date or within a selected date range. ### What should I do if batch quantities do not match a transaction? The Batch On Account Report helps identify transactions where quantities have not been properly allocated to batches or where there is a batch allocation discrepancy.