--- title: "GST IMS Software for Invoice & ITC Reconciliation" description: "Download IMS data, compare supplier invoices, review mismatches, take invoice actions and upload them to the GST portal directly from BUSY." canonical: "https://busy.in/accounting-software/invoice-management-system/" --- # GST Invoice Management System (IMS) in BUSY The **Invoice Management System (IMS)** under GST helps businesses review invoices reported by their suppliers and take the appropriate action before finalising Input Tax Credit (ITC). Instead of separately checking IMS data on the GST portal and comparing it with accounting records, BUSY allows you to handle everything within the software. Trusted by 6,00,000+ Businesses ## Spot Mismatches. Simplify ITC Review. Compare supplier invoices with your books and manage IMS actions directly from BUSY. Smart Invoice Matching Direct GST Portal Upload Quick IMS Data Download ## How BUSY Helps You Reconcile IMS Faster ### One-Click IMS Data Download ### Smart Invoice Matching & Mismatch Detection ### Easy Accept, Reject & Pending Actions ### Direct GST Portal Upload & GSTR-2B Recompute ## How to Use Invoice Management System (IMS) in BUSY ### Step 1: Enter GST portal credentials ![Step 1: Enter GST portal credentials](https://busy-client.busy.in/media/Screenshot%202026-08-21%20131443.png) Go to **Settings > Feature/Option > GST/VAT,** then enter the GST portal username and password. ### Step 2: Download IMS data ![Download IMS data](https://busy-client.busy.in/media/Screenshot%202026-08-21%20131629.png) Go to **GST > Download GSTR JSON Data > Download IMS Data** and click **Download**. ### Step 3: Enter the OTP ![Enter the OTP](https://busy-client.busy.in/media/IMS%20-OTP.png) An OTP will be sent for authentication. Enter the **OTP** to download the IMS data for the current month. ![An OTP will be sent for authentication.](https://busy-client.busy.in/media/Screenshot%202026-08-21%20131701.png) You can **Re-Download** the **IMS** data whenever required or remove the previously downloaded data before downloading it again. Repeat this process every month to download the latest IMS data. ### Step 4: Open the IMS report ![Open the IMS report](https://busy-client.busy.in/media/WhatsApp%20Image%202026-08-21%20at%201.30.51%20PM.jpeg) Go to **GST > Input Tax Credit > Invoice Management System (IMS).** Then choose whether you want to view the data as **Party-wise or Date-wise** The IMS screen displays invoice details available in the GST portal data and BUSY books. It will also show the action taken against the invoice. Review the invoices and identify any discrepancies between the IMS data and your books. ### Step 5: Take action on invoices ![Take action on invoices](https://busy-client.busy.in/media/IMS%20-F4%20Action.png) For each invoice, decide the appropriate IMS action. You can choose to **Accept** the invoice, keep it **Pending**, **Reject** the invoice, or take **No Action**. Actions need to be selected manually for the relevant invoices. You can use the **F4 key** to perform these actions quickly. ### Step 6: Apply advanced filters ![Apply advanced filters](https://busy-client.busy.in/media/Screenshot%202026-08-21%20134157.png) Use **Advanced Filters** to narrow down the IMS data based on your requirements. You can filter or configure the report based on options such as Period, IMS status, Section type, Specific amount differences, or Ignore or round-off limits for minor differences. It is suggested to enable **Compare IMS Data with BUSY Data.** You can also select another available display type depending on what you want to review. ### Step 7: Download or Upload IMS Actions ![Download or Upload IMS Actions](https://busy-client.busy.in/media/Screenshot%202026-08-21%20134021.png) After reviewing the invoices and taking the required actions, you can perform the following actions from the IMS window: - Click **Upload** to upload the selected IMS actions from BUSY to the GST portal. The actions selected in BUSY will be updated on the GST portal after uploading. - If you need to download the IMS data again, click **Download** to go back to the IMS download screen and download the required data. ### Step 8: Generate GSTR-2B ![Generate GSTR-2B](https://busy-client.busy.in/media/Screenshot%202026-08-21%20134102.png) After uploading the IMS actions, select **Generate GSTR-2B** to update the report on the GST portal. Click **Yes** to proceed when the pop up appears. ### Step 9: Enter OTP for GTSR-2B ![Enter OTP for GTSR-2B](https://busy-client.busy.in/media/GSTR%202B%20-OTP.png) OTP authentication will be required again. Enter the OTP to complete the process. The updated **GSTR-2B** will be generated. ## What Our Customers Say Real experiences from businesses across India. "BUSY Made Daily Accounting and Inventory Management Easier" BUSY has made accounting and inventory management easier for our business. The software is easy to access and helps us maintain accurate records while saving time on daily accounting tasks. M Komal Accountant, Accounting "Faster Retail Billing with Better Stock Control" I am very happy with BUSY Accounting Software. I recently bought it for my retail store, and it has solved many of the problems I was facing earlier. Barcode billing, scanning, reconciliation, and other daily tasks have become much easier. Overall, it is a good software for retail businesses. Rohan Kumar Founder, Retail "Complete Control Over Billing, GST, and Inventory" BUSY Accounting Software has made our billing, GST, and inventory management much easier. It is simple to use, delivers accurate reports, and helps us manage daily business operations efficiently. Shree Ji Infotech Assistant General Manager, Accounting "BUSY Brought Accounting, Billing, and Reporting Together" Excellent and good services. The software helps manage accounting, inventory, billing, GST, and reporting efficiently while keeping business operations organised and productive. Compact Softwares and Services Administrator, Accounting "BUSY Made Business Management Simple and Organised" BUSY Accounting Software has transformed the way we manage our business. Its user-friendly interface, powerful accounting features, and efficient inventory management make daily operations simple and organised. From billing and financial reporting to stock management and business insights, everything is available in one reliable platform. Priyanka Rana Founder, Dairy "BUSY Simplified Accounting and Inventory Management" BUSY Accounting Software is a reliable and user-friendly solution that brings accounting and inventory management together in one platform. It has streamlined our daily business operations and makes it easy to generate accurate financial reports whenever needed. Ayesha Bashir Digital Marketer, Cosmetics "BUSY Helped Manage Complete Business Operations in One Place" This is the best software for the MSME industry as it is very simple, user-friendly, cost-efficient, and a complete business management solution. It helps manage all business functions properly from a single platform. Neha Founder, Accounting "Affordable GST Compliance with Essential Features" BUSY is easy to use, offers all essential GST features, and comes with excellent customer support at an affordable price. Shilpi Sinha User, Computer & Network Security "Accurate Reports for Better Financial Analysis" BUSY is excellent for detailed financial analysis and compliance reporting. Nandini Accountant, Accounting "A Reliable Solution for Everyday Business Operations" BUSY has simplified our accounting and inventory management with reliable performance, powerful features, and an easy-to-use interface. It offers excellent value by helping us manage daily business operations more efficiently. Muhammad Ahmed Executive, Marketing and Advertising "Driving Efficiency Across Accounting Operations" I've been using BUSY Software for managing accounts and inventory, and the experience has been excellent. The software is user-friendly, reliable, and helps streamline daily business operations. The support team is also responsive and professional. Highly recommended for businesses looking for an efficient accounting solution. Ismail Amin Chief Executive Officer, Consumer Electronics ## Flexible Plans for Every Business Paid plans start at just **₹5,000/year.** Whatever your size, from small business to scaling enterprise, there's a BUSY plan built for you, so pick what you need today and upgrade anytime. [Explore All Plans & Pricing](https://busy.in/pricing/) ## Enjoy More Accounting Benefits With BUSY Free Mobile App for access on the go Complete control over the User Activity Log Auto-Backup through Google Drive ## Frequently asked questions ### What is the Invoice Management System under GST? The Invoice Management System (IMS) is a GST facility that allows recipients to review invoices and other eligible records reported by suppliers and take actions such as Accept, Reject, or Pending. ### Who can use IMS? IMS is available to normal taxpayers, including SEZ units or developers, and casual taxpayers registered under GST. ### Does every invoice reported by a supplier appear in IMS? No. Certain records do not pass through IMS and may flow directly to GSTR-2B. These include specified records from forms such as GSTR-5 and GSTR-6, ICEGATE data and certain other transactions. ### What happens when an invoice is rejected in IMS? A rejected invoice is not considered for ITC in the relevant GSTR-2B. An invoice should therefore be rejected only after checking that the transaction or details are incorrect. ### What happens to an invoice marked as Pending? A Pending invoice is excluded from GSTR-2B for that period and remains available in IMS so that the taxpayer can take an appropriate action later. ### Can an action taken in IMS be changed later? Yes. An action can generally be changed until GSTR-3B for the relevant period is filed. If GSTR-2B has already been generated, it may need to be recomputed after changing the action. ### Can IMS help identify invoices missing from the books? Yes. Comparing IMS data with transactions recorded in BUSY can help identify invoices reported by suppliers that are missing or recorded differently in your books. ### Why might an invoice appear in IMS but not in the current GSTR-2B? This can happen if the invoice has been kept Pending, rejected, reported outside the relevant cut-off period, or is otherwise not considered for that period's GSTR-2B. ### Should IMS data be reviewed before filing GSTR-3B? Yes. Reviewing IMS and the resulting GSTR-2B before filing GSTR-3B can help identify supplier-side discrepancies and ensure that the ITC considered in the return is based on the correct records.