--- title: "Retail POS Software for Fast Billing & Payments" description: "Speed up retail billing with barcode scanning, multiple payment modes, GST invoices and automatic inventory updates using POS billing software." canonical: "https://busy.in/accounting-software/pos-billing-software/" --- # POS Billing Software for Retail Businesses POS Billing is a billing system designed for businesses that handle regular counter sales, such as retail shops, supermarkets, and showrooms. It helps businesses create bills quickly, manage customer transactions, process payments, and maintain accurate sales records, making day-to-day billing smoother even during busy hours. Trusted by 6,00,000+ Businesses ## Bill Faster. Keep Queues Moving. Scan items, record payments and update stock with every bill. Barcode Billing Cash, Card & UPI Automatic Stock Updates ## How BUSY Makes Billing Faster & More Efficient ### Create Bills with Quick Item Search or Scanning ### Apply Discounts & Process Cash, Card or UPI Payments ### Keep Sales, Stock & Accounts Automatically Updated ### Simplify Daily Billing with Less Manual Work ## How to Use POS Billing in BUSY ## Set Up POS Billing ### Step 1: Configure the Voucher Series for Faster Billing ![Voucher Series Configuration screen in BUSY](https://busy-client.busy.in/media/Voucher%20series.png) Go to **Settings > Series Configuration > Voucher Series Configuration**. Then select the required **Voucher Type**, such as **Sales**. If multiple users need separate billing series, create or select the required series. ### Step 2: Configure Advanced Billing ![Advance Billing Configuration with date field type options](https://busy-client.busy.in/media/Voucher%20series%203.png) Click **Voucher Configuration**. Set the fields as required: - **Variable:** The cursor automatically moves to the Date field and the date can be changed. - **Semi-Variable:** The cursor does not automatically move to the Date field, but the date can still be changed manually. - **Fixed:** The date cannot be changed manually. For faster billing, the field can be kept **Semi-Variable** if you normally use the default date but still want the option to change it when required. ### Step 3: Enable Barcode-Based Item Selection ![Pick Item Name from Barcode option enabled in voucher configuration](https://busy-client.busy.in/media/image%20\(10\).png) In the voucher configuration, enable **Pick Item Name from Barcode**. Barcode-based selection can also be used for items where inventory is managed through details such as **Serial Number**, **Batch Number** and **Parameters**. Set the **Scanning Priority** as required and **Save** the configuration. Once enabled, scanning a barcode directly identifies the item instead of opening the item-selection dropdown. ### Step 4: Enable Settlement Details ![Voucher Settlement Configuration with Cash, Card and UPI payment modes](https://busy-client.busy.in/media/Settlement%20details.png) Go to **Settings > Series Configuration > Voucher Series Configuration**. Select the required **Sales** voucher series and open **Voucher Configuration**. Then enable **Settlement Details** and add the required payment modes, such as **Cash**, **Card**, **UPI**, or **Bank**. Up to five settlement modes can be configured. Finally, **Save** the configuration. ### Step 5: Add Barcodes to Items ![Barcode number entered in the item Alias field in BUSY](https://busy-client.busy.in/media/Item%20Master%20with%20Alias.png) A barcode can be linked with an item using its **Alias**. Open the required item master and enter the barcode number in the **Alias** field. Then **Save** the item. When the barcode is scanned during billing, BUSY identifies the corresponding item and automatically fetches its available details. ## Create a POS Bill ### Step 6: Scan Items While Creating the Invoice ![Creating a new sales invoice in BUSY](https://busy-client.busy.in/media/image%20\(11\).png) Open a new **Sales Invoice** and scan the product barcode. BUSY will identify the item and automatically fill the relevant details. ### Step 7: Handle Items Without a Valid Barcode ![Invalid Item warning shown for an unrecognised barcode](https://busy-client.busy.in/media/Invalid%20Item%20Scan.png) If a scanned barcode is not recognized, BUSY displays an **Invalid Item** warning. Click **Yes** to open the **Item List** and manually select the item. Alternatively, press **F4** to open the **Item List** and select the required item manually when a barcode is not available. ### Step 8: Enter Payment Settlement ![Settlement option available at the bottom of the invoice](https://busy-client.busy.in/media/Settlement%20details%20in%20Invoice.png) Open the **Settlement** window available at the bottom of the invoice and select the required payment mode. The full amount can be recorded through one payment mode, such as **Cash**, or divided across multiple configured settlement modes. ### Step 9: Save and Print the Invoice ![Selecting the invoice print format in BUSY](https://busy-client.busy.in/media/Invoice%20print%20format.png) Review the invoice and settlement details, then click **Save**. Select the required print format, such as **A5 (Half Page)**, **Slip 3-inch**, **Slip 4-inch**, or **Standard**, and print the invoice. The invoice can then be shared with the customer. ## What Our Customers Say Real experiences from businesses across India. "Mobile Access and GST Tools for Better Business Control" BUSY features a dedicated Mobile App to check stock, share invoices on WhatsApp, and view reports from your phone. It also helps manage GST processes with features like auto-applying GST rates on invoices and GSTR-1, GSTR-2A, GSTR-2B, and GSTR-3B reconciliation. Prasad CEO (Chief Executive Officer) "Feature-Rich and Cost-Competitive Accounting Software" BUSY Accounting Software is the best software in this industry as it provides the best features for billing, accounting, inventory, and GST. Lavkush S. CEO (Chief Executive Officer) "Easy Reports, Invoicing, and Daily Accounting Management" The software is excellent for individuals who manage account entries personally. You can easily generate reports, check daily entries, create invoices, and reconcile bank entries. Awesome. Jagat S. Sr. System Admin "Simple Accounting Solution for Businesses of All Sizes" Every good accounting software handles financial work and many other tasks related to firms, businesses, warehouses, and more. BUSY is very easy to learn and use. Someone with basic computer knowledge can easily understand the complete process. Kamaljit Accountant "A User-Friendly Upgrade for Modern Accounting Needs" Before, I was using Tally software, but for the past 3 years, I have been using BUSY Accounting Software. I have had a wonderful experience using this software. It has an extremely user-friendly interface and is easy to access. Anant K. Accountant "Simple Software That Anyone Can Use" Awesome software; even someone with a non-IT background can run it like a pro. Ashish Owner "A Trusted Choice Among Accounting Solutions" I have used many accounting software programs in the past. I find this software to be the best. Giwa A. CEO "Easy Learning with Helpful Support" Overall, the service is very good. Support is always provided on time, and the staff is very helpful. Simranjit Accountant ## Flexible Plans for Every Business Paid plans start at just **₹5,000/year.** Whatever your size, from small business to scaling enterprise, there's a BUSY plan built for you, so pick what you need today and upgrade anytime. [Explore All Plans & Pricing](https://busy.in/pricing/) ## Enjoy More Accounting Benefits With BUSY Free Mobile App for access on the go Complete control over the User Activity Log Auto-Backup through Google Drive ## Frequently asked questions ### What is POS Billing in BUSY? POS Billing in BUSY is designed for businesses that handle regular counter-based sales. It provides a simpler billing workflow for adding items, calculating the bill amount and recording payment. ### Which businesses can use POS Billing? POS Billing is useful for retail shops, supermarkets, showrooms and other businesses that handle frequent walk-in or counter-based sales. ### Which payment modes can be recorded in POS Billing? Businesses can record payment settlement through configured modes such as cash, card or UPI, depending on the settings available in BUSY. ### Can discounts be applied while creating a POS bill? Yes. Discounts can be applied during billing based on the pricing and discount settings configured for the business. ### Does POS Billing update inventory records? Sales recorded through POS Billing are linked with the inventory records in BUSY, helping businesses keep track of stock movement along with sales. ### Can GST details be included in a POS invoice? Yes. GST-registered businesses can create GST-compliant invoices based on their tax configuration and the applicable transaction requirements. ### Can sales returns be recorded for items sold through BUSY? Yes. Sales returns can be recorded in BUSY when goods sold to a customer are returned. The applicable return entry can then be reflected in the business records. ### Can business details appear on the printed POS bill? Yes. Invoice formats can include relevant business information such as the business name, address and GSTIN based on the configured print format. ### Is POS Billing connected with accounting records in BUSY? Yes. Transactions created through POS Billing are recorded within BUSY, so businesses do not need to separately enter the same sale into their accounting records.