--- title: "Serial Number Inventory Software for Unit-Wise Tracking" description: "Track individual items by serial number, maintain warranty details, scan barcodes and view serial-wise stock for better inventory control." canonical: "https://busy.in/accounting-software/serial-number-warranty-tracking/" --- # Serial Number Inventory Management Software Businesses dealing in electronics, appliances, machinery, mobile phones and other individually identifiable products often need to track each item by its unique serial number rather than just counting quantities. This makes it easier to identify specific units, especially when warranty or after-sales information needs to be checked. Trusted by 6,00,000+ Businesses ## Track Units. Manage Warranties. Identify every item with serial numbers and keep complete control over your inventory. Serial Number Tracking Warranty Details Stock Reports ## How BUSY Makes Serial Number Tracking Easier ### Track Individual Items with Unique Serial Numbers ### Generate, Enter & Scan Serial Numbers Easily ### Maintain Item Details, Warranty & Installation Records ### Access Serial Number-Wise Stock Reports Instantly ## How to Use Serial Number Inventory in BUSY ### Step 1: Enable Serial Number Tracking ![Serial No. Details enabled in BUSY Inventory Settings](https://busy-client.busy.in/media/Screenshot%202026-08-20%20113123.png) Go to **Settings > Features/Options > Inventory** and enable **Serial No.**. ### Step 2: Configure Serial Number Details ![Serial Number Config window in BUSY](https://busy-client.busy.in/media/image%20\(30\).png) In the configuration window, enable the options required for your business, such as **Maintain Sales Price** or **Maintain MRP**. ### Step 3: Enable Item Serial Number Description (Optional) ![Item Serial No.-wise Description Configuration in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20113241.png) If you want to store additional information with each serial number, enable **Maintain Item Serial Number Description**. You can configure up to 10 descriptions for each serial number. Click **Save** after completing the settings. ### Step 4: Enable Serial Number Tracking for an Item ![Serial No. option enabled while creating an item in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20113428.png) Create a new item and enter the basic details. Enable **Serial No.** if serial number tracking applies to the item. Enter the opening stock, if available, and click **Save**. ### Step 5: Configure Numbering Type and Warranty Details ![Serial numbering type selection - Automatic or Manual](https://busy-client.busy.in/media/image%20\(32\).png) The **Item - Serial Numbering Type & Warranty Details** window will appear. Choose from **Automatic** or **Manual** numbering. For automatic numbering, configure the required serial number structure. If required, enable tracking for **Purchase Warranty**, **Sale Warranty**, or **Installation Warranty** and click **Ok**. ### Step 6: Enter Serial Numbers ![Input Serial No. wise Details window in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20122647.png) For manual numbering, enter the required serial numbers. If barcode reading is enabled, you can also scan serial numbers while entering details. Click **Save** after entering the details. ### Step 7: Record Serial Numbers in Purchase or Sales Vouchers #### For Purchase: ![Entering serial numbers while creating a purchase voucher in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20123901.png) Create a Purchase Voucher, enter the required details, select the item, and specify the quantity. In the **Serial Number** window, enter or select the serial numbers for the item. You can also use shortcut keys such as **F7** to pick the last serial number and **Alt + F7** to generate the next serial number. If barcode reading is enabled, you can scan the serial number directly. Complete the remaining voucher details and click **Save**. #### For Sales: ![Creating a sales invoice for a serial number tracked item in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20144137.png) Create a **Sales Voucher**, enter the required details, and add the item with the required quantity.Then select the serial number to be issued, or scan it where barcode reading is enabled. Complete the remaining details and click **Save**. When the **Sales Invoice** is printed, the applicable serial number details will also be displayed. ### Step 8: View Serial Number Stock Reports ![Serial No.-wise Stock report in BUSY](https://busy-client.busy.in/media/Screenshot%202026-08-20%20144539.png) Go to **Reports > Advanced Inventory > Serial No.-wise Stock** to check available serial numbers for different items. Use **Advanced Filters**, **Search**, or **Summary** options to narrow the report as required. ## What Our Customers Say Real experiences from businesses across India. "Smooth Accounting and Inventory Management for Daily Operations" BUSY Software has made our accounting and inventory management much easier. The interface is simple to use, reports are detailed, and the software performs smoothly even with regular daily usage. It has been a valuable tool for our business operations. Ismail A. Support Manager "Structured Financial Management with Accurate Reporting" BUSY Accounting Software excels in handling Indian accounting and GST requirements with accuracy and depth. Its strong reporting, inventory control, and compliance-oriented design make it a dependable choice for structured financial management. Rahul P. Team Lead "Everything You Need for Faster Billing and GST Management" What I like best about BUSY Accounting Software is how simple it makes day-to-day accounting and billing without feeling complicated. It’s easy to use, fast, and has all the features needed for GST, inventory, and reports in one place. It saves a lot of time and keeps work smooth. Nikhil G. Sales Executive "AI-Powered Features for the Next Generation of Accounting" This is the simplest product in the industry, feature-rich and AI-enabled. The new BUSY Magic product is going to transform this industry. Amit K. Owner "Reliable Accounting with Powerful Business Features" Easy to use, powerful accounting and inventory features, strong GST compliance, and practical solutions for different business needs. Pooja D. Accountant "Affordable Accounting Software with Reliable Support" BUSY Accounting is very easy to use and provides very good software and support services compared to others. Shubham Supervisor "Complete GST and Accounting Support for Growing Businesses" BUSY is a strong choice for small and medium-sized businesses that need robust accounting, GST compliance, and inventory management at a competitive price. Uday R. Accountant "A Reliable Solution for Managing Daily Accounting Tasks" BUSY Accounting is very reliable to use, user-friendly, and helps solve problems efficiently. It manages my business requirements effectively. Faizan S. Accountant "Reliable Accounting Software for Smooth Business Management" BUSY Accounting is user-friendly, easy to use, reliable, and efficient accounting software that is perfect for managing business finances with ease. Muahmmad Accountant "Beginner-Friendly Accounting Software for Businesses" BUSY Accounting is very easy to operate, and even a beginner in accounting can start billing after 30 minutes of training. Amit N. Owner/Proprietor ## Flexible Plans for Every Business Paid plans start at just **₹5,000/year.** Whatever your size, from small business to scaling enterprise, there's a BUSY plan built for you, so pick what you need today and upgrade anytime. [Explore All Plans & Pricing](https://busy.in/pricing/) ## Enjoy More Accounting Benefits With BUSY Free Mobile App for access on the go Complete control over the User Activity Log Auto-Backup through Google Drive ## Frequently asked questions ### Which businesses can use serial number inventory? Serial number tracking is useful for businesses dealing in products where individual units need to be identified, such as electronics, mobile phones, appliances, machinery and equipment. ### What is the difference between manual and automatic serial numbering? With manual numbering, users enter or scan the serial number themselves. With automatic numbering, BUSY generates serial numbers based on the configured structure. ### Can I scan serial numbers instead of entering them manually? Yes. Barcode reading can be enabled so serial numbers can be captured using a barcode scanner where required. ### Can each unit of the same item have its own serial number? Yes. Multiple units can remain under the same item master while each unit is identified separately through its own serial number. ### Can I track warranty details against serial-numbered items? Yes. BUSY provides options to maintain Purchase Warranty, Sale Warranty and Installation Warranty for serial-numbered items where required. ### How is serial number tracking different from batch tracking? A serial number identifies an individual unit, while a batch number identifies a group of units belonging to the same batch. Serial tracking is therefore useful when each piece needs to be identified separately. ### Can the same item have multiple serial numbers in stock? Yes. If several units of the same item are available, each unit can have its own serial number while remaining under the same item master. ### Can I identify which serial number was issued to a customer? Yes. Serial number tracking links the selected serial number with the relevant transaction, helping businesses identify the specific unit issued through a sales voucher. ### How can I check which serial-numbered units are currently in stock? Use the **Serial No.-wise Stock** report under **Reports > Advanced Inventory** to view available serial numbers for different items. Advanced Filters, Search and Summary options can be used to narrow the report further.