--- title: "User Access Control Software for Access Permissions" description: "Create users, assign user-wise permissions, restrict menus and transactions, and track activities to maintain better control over accounting operations." canonical: "https://busy.in/accounting-software/user-access/" --- # User Access Control and Permissions in BUSY Businesses with multiple employees handling accounting, billing, inventory, and reporting need to control who can access specific features and data. User access control helps businesses assign permissions based on responsibilities, reduce unauthorised changes, and maintain better control over daily operations. Trusted by 6,00,000+ Businesses ## Control Access. Protect Your Data. Assign user permissions, restrict activities, and keep complete control over business operations. User-Wise Permissions Menu & Transaction Controls Activity Tracking ## How BUSY Helps You Manage Multiple Users Securely ### Create Multiple Users with Custom Permissions ### Control Access to Transactions, Reports & Menus ### Track User Activities with Audit Trail & Activity Log ### Maintain Better Security and Accountability Across Operations ## How to Configure User-Definable Access Rights in BUSY ## Super User ### Step 1: Create a Super User ![Create User option in the BUSY User menu](https://busy-client.busy.in/media/image%20\(34\).png) Click **User > Create User** from the top-left menu. ### Step 2: Enter Super User Details ![Entering Super User details in BUSY](https://busy-client.busy.in/media/image%20\(35\).png) Enter the **Username, Password, and Recheck Password**. Enable **Maintain Audit Trail** and **Maintain Activity Log** if you want to track user activities. You can also enable **Bind User With Hard Disc** to restrict the Super User to a specific system. If multiple price categories are used, select the required price category. ### Step 3: Save the Super User ![Saving the Super User in BUSY](https://busy-client.busy.in/media/image%20\(36\).png) **Save** the user. The **Super User** will have complete access to BUSY. ## Sub Users ### Step 1: Open the Create User Window ![Create User window for a sub user in BUSY](https://busy-client.busy.in/media/image%20\(37\).png) Go to **User > Create User** again and enter the **Username, Password, and Recheck Password** for the new user. Enable the required options in the **Create User** window based on the access you want to provide. ### Step 2: Copy Rights from an Existing User, If Required ![Copying access rights from an existing user in BUSY](https://busy-client.busy.in/media/image%20\(38\).png) If the new user needs the same permissions as an existing user, enable **Read Rights** and select the user whose access rights you want to copy. The selected user's access rights will be applied to the new user automatically. ### Step 3: Configure Transaction Controls ![Transaction Controls for a user in BUSY](https://busy-client.busy.in/media/image%20\(39\).png) Go to **Transaction Controls** and enable the transaction-related rights you want to provide to the user. These settings define which transaction activities the user can access or perform. ### Step 4: Configure General Controls ![General Controls for a user in BUSY](https://busy-client.busy.in/media/image%20\(40\).png) Under **General Controls**, enable the general permissions required for the user. ### Step 5: Configure Reporting Controls ![Reporting Controls for a user in BUSY](https://busy-client.busy.in/media/image%20\(41\).png) Configure **Reporting Controls** to decide whether the user can perform actions such as exporting or emailing reports. ### Step 6: Configure Menu Rights ![Menu Rights selection for a user in BUSY](https://busy-client.busy.in/media/image%20\(42\).png) Click **Menu Rights** at the bottom-left of the window. Then select the menus and utilities the user can access, such as **Quick Create, Sales**, and other available menu options. ### Step 7: Save the User Access Rights ![Saving user access rights in BUSY](https://busy-client.busy.in/media/image%20\(43\).png) Review the configured permissions and click **Save**. The user will now be able to access only the features and activities permitted through the assigned rights. ## Other User Management Options ### Manage Existing Users ![Manage User option in BUSY](https://busy-client.busy.in/media/image%20\(44\).png) Go to **User > Manage User** to view existing users and modify their access rights whenever required. ### Change Password ![Change Password option in BUSY](https://busy-client.busy.in/media/image%20\(47\).png) Go to **User > Change Password** to update the password for the active user. ### Switch User ![Switch User option in BUSY](https://busy-client.busy.in/media/image%20\(46\).png) Go to **User > Switch User** to switch to another user account without closing the company. ### Log Out ![Log Out option in BUSY](https://busy-client.busy.in/media/image%20\(48\)-1.png) Go to **User > Log Out** to exit the current user account. ## What Our Customers Say Real experiences from businesses across India. "BUSY Delivered Powerful Reports and a User-Friendly Experience" I have been using BUSY Software since 2005 and have had a great experience. I really appreciate the team for the regular updates and new versions. Its powerful reporting, useful features, and user-friendly interface make daily accounting tasks easier. Akash Chief Accountant, India "BUSY Simplified Data Import and GST Reporting" It is a fantastic product. The Excel import feature and GST reports are exceptional, making accounting and compliance tasks easier to manage. Pratik Proprietor, India "BUSY Made Accounting and Business Operations More Efficient" My overall experience has been excellent. BUSY is user-friendly, fast, and helps manage accounting and business operations efficiently. I would definitely recommend it. Ashudeep Founder, India "Managing Accounts and Stock Without Manual Hassle" BUSY was my first accounting software. It makes business handling much easier compared to manual accounting. It helps manage accounting and stock efficiently, making daily business operations simpler. Vaibhav Owner, India "BUSY Kept GST Compliance Updates Simple and Timely" Wonderful experience! BUSY Software is very simple and user-friendly. It provides quick updates whenever there are changes in GST, helping manage business operations efficiently. Lavkush Accounting Professional, India "BUSY Made Billing and Ledger Management More Efficient" I have used both BUSY and Tally. I found BUSY more useful for creating bills and managing ledgers, making daily accounting tasks easier. Shubham Director, India "BUSY Helped Keep Business Management Organised and Under Control" This software helps you stay on top of your business management. It makes handling business operations easier and supports efficient day-to-day management. Ebong Customer Support Manager, Uganda "BUSY Made Financial Account Management Simple" It is amazing. BUSY helps manage financial accounts efficiently and makes accounting tasks easier. Every business owner can benefit from using this software. Anil SEO Analyst, India "BUSY Made Accounting Faster and Easier to Use" Very good experience with BUSY. It is fast and easy to use in all respects, making daily accounting tasks more convenient. Syed Haseeb Chief Consultant, Pakistan "BUSY Helped Manage Accounting, Inventory, and Reports for Years" It's good, and that's why we have been using BUSY for 8 years for all our business needs, including accounting, inventory management, billing, bookkeeping, and MIS reports. Deepak Founder, India ## Flexible Plans for Every Business Paid plans start at just **₹5,000/year.** Whatever your size, from small business to scaling enterprise, there's a BUSY plan built for you, so pick what you need today and upgrade anytime. [Explore All Plans & Pricing](https://busy.in/pricing/) ## Enjoy More Accounting Benefits With BUSY Free Mobile App for access on the go Complete control over the User Activity Log Auto-Backup through Google Drive ## Frequently asked questions ### What is User Access Control in BUSY? User Access Control allows businesses to create multiple users and define their access permissions based on their responsibilities. ### What is the difference between a Super User and a Sub User in BUSY? A Super User has complete access to BUSY, while Sub Users can be assigned specific permissions based on the activities they need to perform. ### Can I restrict users from accessing specific menus in BUSY? Yes. BUSY allows you to configure Menu Rights and control which menus, utilities, and features are available for each user. ### Can different employees be given different access rights in the same company? Yes. Each Sub User can be configured separately, allowing businesses to provide access according to the activities that particular employee needs to perform. ### Should every employee be created as a Super User? No. Only one Super User should generally be created, who has complete rights and control over the company. Other employees can be created as Sub Users with only the permissions required for their work. ### Can accounting, billing, and reporting access be controlled separately? Yes. BUSY provides separate controls for transactions, general activities, reports, and menus, allowing businesses to configure access more precisely. ### Can I restrict a user to a specific computer system? Yes. The **Bind User With Hard Disc** option allows you to restrict a user account to a specific system. ### Can I change user permissions after creating a user? Yes. You can go to **User > Manage User** and modify the access rights of existing users whenever required. ### What happens when a menu is restricted for a Sub User? The user will only be able to access the menus and activities permitted through their assigned rights. ### Can I track changes made by different users in BUSY? Yes. You can enable **Maintain Audit Trail** and **Maintain Activity Log** to help track user activities and changes made in BUSY.