Things To Look For While Choosing E-Way Bill Software
Things To Look For While Choosing E-Way Bill Software

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Date: 16 Sep 2022


Factors while choosing an E-way bill software

Transporters must carry E-Way Bills in accordance with GST requirements when moving products worth more than Rs. 50,000 (depending on the state) either within a state or between two states. Contrarily, under the new GST law, transporters must have a copy of the E-Way Bill and invoice on hand as proof. One of the essential components for a business owner to maintain tax compliance is the development of e-way bills. 

The following factors must be considered while choosing an e-way bill software:

Integrated solution ability with the e-way bill portal

You will receive several benefits from an integrated solution to manage your e-way bill compliance. Integrated billing software can make following e-way bill regulations easier, from producing single or bulk accurate e-way bills with great ease to moving efficiently and fluidly between the portal and your system for various business circumstances. Similar considerations should be made while selecting an e-way bill software, and you must evaluate the technology's simplicity. 

Flexible to generate in real-time and in bulk

In every business management software, flexibility is essential. There could be various circumstances, such as when you might not be able to generate e-way bills immediately because you might be transporting goods a few days later, or the truck might not be prepared to transport the goods. Therefore, e-way bill software should make handling such complexity simple.

Able to cancel, update, or reject an e-way bill

Managing GST e-way bills may be done for a variety of reasons. You can encounter circumstances when the goods-transporting vehicle breaks down. In this situation, you must be able to locate that specific invoice quickly and use the portal to create a new e-way bill. It might be necessary to modify inaccurate invoices, or you might want to export e-way bills that haven't yet been submitted to the e-way bill portal.

Access in offline mode

While integrated services are a blessing for business owners, there may be occasions when your internet speed isn't the best. Alternatively, perhaps you lack the login information needed to post your bills to the e-way bill portal. If you don't have access to the e-way bill portal, you should be able to take the necessary action using your business management software. Users must be able to continue working in offline mode and produce accurate e-way bills in these instances.

Generation of e-way bills

There should be seamless integration between the e-invoice and e-Way bill systems. E-way bills must have access to be generated using the Invoice Reference Portal (IRP) and the e-way bill system's login credentials. The taxpayer should be entirely free to decide whether they wish to generate an e-way bill at the same time as an e-invoice or at a later time using the IRN as a reference. However, without a legitimate e-invoice, an e-way bill will be void (wherever an e-invoice is required to be generated).

Ability to look for errors

The software should be able to produce numerous data validations to ensure data accuracy and prevent any data error before generating an e-way bill. 

Auto calculation of distance

The software must possess the feature of auto-calculating the distance between the dispatch and delivery location of goods. This makes the process of generating an e-way bill more manageable since the distance is auto-calculated. 

Other factors

When choosing an e-way bill software, you must also consider that it should be straightforward and doesn’t require accounting knowledge. It should be scalable to match the needs of your growing business. 

Conclusion

One should choose which e-way bill software would be most beneficial for them based on the characteristics given above. While generating an e-way bill, Busy Accounting Software ensures that these conditions are satisfied and offers a seamless experience.