Common Mistakes While Creating An E Invoice
Quick Summary
- Doublecheck data entry to avoid errors like duplicate invoice numbers and incorrect GSTINs.
- Ensure the correct tax rates and codes are applied, especially for CGST, SGST, and IGST.
- Verify that product descriptions and HSN codes are accurate to prevent mismatches during GST filing.
- Confirm that all mandatory fields, such as invoice date and recipient details, are filled to avoid rejections.
- Use automated invoicing software and maintain updated GSTIN and HSN code lists to minimize mistakes.
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Mistakes While Creating E Invoices
Businesses sometimes need to correct things while generating e invoices, which can be avoided if the data entered is reviewed correctly. Here are some common errors that occur during the generation of e invoices and measures to prevent them.
| Error Code for E-Invoicing | Error Message | Reason for E-invoicing Error | Resolution |
|---|---|---|---|
| 2150 | Duplicate Invoice Reference Number | Attempt to submit an invoice already registered with the IRP, and the IRN is generated. | Sending duplicate requests at the same time will cause this error. Wait for the IRN before updating the system. Reply to the request only if the IRN is not obtained. |
| 2172 | Only CGST and SGST amounts are applicable for intra-state transactions; IGST amounts are irrelevant for certain commodities. | The IGST amount is entered in place of the CGST and SGST for intrastate transactions. | Verify again whether taxes apply to the transaction. CGST and SGST are applicable if the recipient and supplier’s Point of Supply (POS) State codes are the same. If IGST is applicable, enter the appropriate amount and mark intra-state transactions as “Y.” |
| 2176 | Invalid HSN code(s) | An incorrect HSN code has been entered. | Please check the HSN code twice before adding it. You can also send the HSN to the help desk to confirm. |
| 2182 | The taxable value of all goods must equal the total taxable value. | If the total taxable values of the various line goods and the total taxable value of the uploaded invoice don’t match. | Verify the total taxable value equals the total taxable value of each line good in the uploaded invoice. |
| 2189 | Invalid total invoice value | If the uploaded invoice’s total invoice value differs from the total value of each line item. | Verify again that the total invoice value corresponds to the value of each line item. After considering additional fees and discounts, the invoice is uploaded with a (+/-) one tolerance limit. |
| 2193 | For HSN – {0} and Sl. No – {1}, AssAmt value should be equal to (TotAmt – Discount). | For that specific item, incorrectly assessable amounts have been recorded. | The assessable value for that specific item should be determined by subtracting the discount from the total cost. |
| 2194 | For HSN – {0} and Sl. No – {1}, AssAmt value should be equal to (TotAmt – Discount). | The total value of the entered item needs to be corrected. | Ensure that the item’s worth equals the sum of the assessable value plus all applicable taxes, cess, and other fees. |
| 2211 | GSTINs for the supplier and the recipient shouldn’t match. | Both the customer and the provider are given the same GSTIN. | e-invoice generation is not permitted for self-generated invoices. |
| 2212 | For supplies of type {0}, the recipient GSTIN cannot be a Unregistered person. | Unregistered person-related invoices are entered as a B2B transaction. | Type the correct GSTIN. |
| 2227 | HSN – {0} and SI No. {1} should have equivalent SGST and CGST amounts. | The CGST and SGST amounts for the specific item do not match. | Make sure that the CGST and SGST amounts are equal. |
| 2233 | Duplicate SI numbers in items are not permitted. | There are several serial numbers issued for various objects in the item list. | Each line item should have a specific serial number. |
| 2234 | For HSN – 0 and Sl. No – 1, the SGST and CGST amounts are invalid. | For the given item, incorrect SGST and CGST amounts have been submitted. | Ensure that the SGST and CGST amounts are entered correctly. |
| 2235 | Enter an IGST amount with HSN -{0} and Sl. No {1} in invalid. | The selected item in the item list has the incorrect IGST amount passed. | Ensure that for each line item, SGST and CGST equal (taxable value (x) tax rate/2). A maximum tolerance of +/- 1 is permitted. |
| 2240 | GST rates for Sl. No. {1} and HSN -{0} are invalid. | The GST rate is entered incorrectly. | Be sure to input the appropriate GST rate for each line item. |
| 2244 | Recipient Pincode is mandatory for the transaction -{0} | If the recipient’s Pin code is not provided. | Provide the recipient’s PIN. Use 999999 only for those transactions where allowed. |
| 2265 | The state code entered in the recipient details and the recipient GSTIN state code must match. | If the recipient’s information does not match the state code and the GSTIN’s first two digits. | The state code entered should match the first two digits of the GSTIN under the recipient details. |
| 2275 | The recipient PIN code for direct export should be 999999. | The PIN code for recipient information for export transactions should be 999999. | Make sure the Pin code you enter is 999999 for only those transactions. |
| 3028 | The invoice system does not contain a GSTIN. | The e-invoice system does not contain the recipient’s GSTIN. | Make sure the GSTIN is accurate. Use “Sync GSTIN from GST CP” if the taxpayer is sure it is correct. If not, verify manually via the e-invoice portal under ‘Taxpayer/ GSTIN’ option. |
| 3029 | GSTIN is not active. | GSTIN is cancelled or inactive. | Make sure the GSTIN is correct. Use “Sync GSTIN from GST CP” if sure. Otherwise, verify manually via the government e-invoice portal under ‘Taxpayer/ GSTIN’ option. |
Error Code for E-Invoicing
2150
Error Message
Duplicate Invoice Reference Number
Reason for E-invoicing Error
Attempt to submit an invoice already registered with the IRP, and the IRN is generated.
Resolution
Sending duplicate requests at the same time will cause this error. Wait for the IRN before updating the system. Reply to the request only if the IRN is not obtained.
Error Code for E-Invoicing
2172
Error Message
Only CGST and SGST amounts are applicable for intra-state transactions; IGST amounts are irrelevant for certain commodities.
Reason for E-invoicing Error
The IGST amount is entered in place of the CGST and SGST for intrastate transactions.
Resolution
Verify again whether taxes apply to the transaction. CGST and SGST are applicable if the recipient and supplier’s Point of Supply (POS) State codes are the same. If IGST is applicable, enter the appropriate amount and mark intra-state transactions as “Y.”
Error Code for E-Invoicing
2176
Error Message
Invalid HSN code(s)
Reason for E-invoicing Error
An incorrect HSN code has been entered.
Resolution
Please check the HSN code twice before adding it. You can also send the HSN to the help desk to confirm.
Error Code for E-Invoicing
2182
Error Message
The taxable value of all goods must equal the total taxable value.
Reason for E-invoicing Error
If the total taxable values of the various line goods and the total taxable value of the uploaded invoice don’t match.
Resolution
Verify the total taxable value equals the total taxable value of each line good in the uploaded invoice.
Error Code for E-Invoicing
2189
Error Message
Invalid total invoice value
Reason for E-invoicing Error
If the uploaded invoice’s total invoice value differs from the total value of each line item.
Resolution
Verify again that the total invoice value corresponds to the value of each line item. After considering additional fees and discounts, the invoice is uploaded with a (+/-) one tolerance limit.
Error Code for E-Invoicing
2193
Error Message
For HSN – {0} and Sl. No – {1}, AssAmt value should be equal to (TotAmt – Discount).
Reason for E-invoicing Error
For that specific item, incorrectly assessable amounts have been recorded.
Resolution
The assessable value for that specific item should be determined by subtracting the discount from the total cost.
Error Code for E-Invoicing
2194
Error Message
For HSN – {0} and Sl. No – {1}, AssAmt value should be equal to (TotAmt – Discount).
Reason for E-invoicing Error
The total value of the entered item needs to be corrected.
Resolution
Ensure that the item’s worth equals the sum of the assessable value plus all applicable taxes, cess, and other fees.
Error Code for E-Invoicing
2211
Error Message
GSTINs for the supplier and the recipient shouldn’t match.
Reason for E-invoicing Error
Both the customer and the provider are given the same GSTIN.
Resolution
e-invoice generation is not permitted for self-generated invoices.
Error Code for E-Invoicing
2212
Error Message
For supplies of type {0}, the recipient GSTIN cannot be a Unregistered person.
Reason for E-invoicing Error
Unregistered person-related invoices are entered as a B2B transaction.
Resolution
Type the correct GSTIN.
Error Code for E-Invoicing
2227
Error Message
HSN – {0} and SI No. {1} should have equivalent SGST and CGST amounts.
Reason for E-invoicing Error
The CGST and SGST amounts for the specific item do not match.
Resolution
Make sure that the CGST and SGST amounts are equal.
Error Code for E-Invoicing
2233
Error Message
Duplicate SI numbers in items are not permitted.
Reason for E-invoicing Error
There are several serial numbers issued for various objects in the item list.
Resolution
Each line item should have a specific serial number.
Error Code for E-Invoicing
2234
Error Message
For HSN – 0 and Sl. No – 1, the SGST and CGST amounts are invalid.
Reason for E-invoicing Error
For the given item, incorrect SGST and CGST amounts have been submitted.
Resolution
Ensure that the SGST and CGST amounts are entered correctly.
Error Code for E-Invoicing
2235
Error Message
Enter an IGST amount with HSN -{0} and Sl. No {1} in invalid.
Reason for E-invoicing Error
The selected item in the item list has the incorrect IGST amount passed.
Resolution
Ensure that for each line item, SGST and CGST equal (taxable value (x) tax rate/2). A maximum tolerance of +/- 1 is permitted.
Error Code for E-Invoicing
2240
Error Message
GST rates for Sl. No. {1} and HSN -{0} are invalid.
Reason for E-invoicing Error
The GST rate is entered incorrectly.
Resolution
Be sure to input the appropriate GST rate for each line item.
Error Code for E-Invoicing
2244
Error Message
Recipient Pincode is mandatory for the transaction -{0}
Reason for E-invoicing Error
If the recipient’s Pin code is not provided.
Resolution
Provide the recipient’s PIN. Use 999999 only for those transactions where allowed.
Error Code for E-Invoicing
2265
Error Message
The state code entered in the recipient details and the recipient GSTIN state code must match.
Reason for E-invoicing Error
If the recipient’s information does not match the state code and the GSTIN’s first two digits.
Resolution
The state code entered should match the first two digits of the GSTIN under the recipient details.
Error Code for E-Invoicing
2275
Error Message
The recipient PIN code for direct export should be 999999.
Reason for E-invoicing Error
The PIN code for recipient information for export transactions should be 999999.
Resolution
Make sure the Pin code you enter is 999999 for only those transactions.
Error Code for E-Invoicing
3028
Error Message
The invoice system does not contain a GSTIN.
Reason for E-invoicing Error
The e-invoice system does not contain the recipient’s GSTIN.
Resolution
Make sure the GSTIN is accurate. Use “Sync GSTIN from GST CP” if the taxpayer is sure it is correct. If not, verify manually via the e-invoice portal under ‘Taxpayer/ GSTIN’ option.
Error Code for E-Invoicing
3029
Error Message
GSTIN is not active.
Reason for E-invoicing Error
GSTIN is cancelled or inactive.
Resolution
Make sure the GSTIN is correct. Use “Sync GSTIN from GST CP” if sure. Otherwise, verify manually via the government e-invoice portal under ‘Taxpayer/ GSTIN’ option.
Taxpayers can evaluate the commonly occurring error messages and potential fixes described above to ensure a smooth installation of e invoicing software .
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Conclusion
E-invoicing is a powerful tool that can enhance efficiency, streamline invoicing processes, and improve business cash flow. However, common mistakes during the creation of e invoices can lead to various issues, from delayed payments to legal repercussions. By understanding and avoiding these common mistakes, businesses can ensure a smooth and error-free e-invoicing process, thereby maximising the benefits of this digital invoicing method.
