Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How do I create a billinvoice in BUSY
Recording Purchaseor sales in BUSY involves creating a Purchase or sales voucher or entry that captures the transaction details. Here's a step-by-step guide on how to record credit sales:
Step 1 :In the software's Transaction menu navigate to the Salesor Purchase Section. Look for an option that allows you to create a new sales voucher.
Step 2 :Begin by selecting the customer to whom you are making the Purchaseor sale. If the customer is not already in your database, you may need to create a new customer account with their details.
Step 3 :Specify the appropriate Purchase orsales ledger for the type of product or service being sold. The {Purchase or sales ledger helps categorize the sale for accounting and reporting purposes.
Step 4 :Enter the details of the Purchaseor sale, including:
Date of the sale,Invoice or reference number (if applicable).Description of the items or services sold.,Quantity sold,Unit price or rate,Any applicable taxes or discounts.
Date of the Invoice or reference number (if applicable).Description of the items or services Purchase.,Quantity ,Unit price or rate,Any applicable taxes or discounts.
Step 6 :Review the Purchaseor sales voucher entry for accuracy. Ensure that all details are correct. If everything looks good, save the entry.
How can I check stock valuation for a specific material center in BUSY?
If you are facing issues with stock getting deducted incorrectly in BUSY, it's essential to identify and address the root causes of the problem to maintain accurate inventory records. Here are some steps to help you resolve the issue
Step 1 :Start by reviewing the stock transactions that have been recorded in BUSY.
Step 2 :Carefully inspect the data entry for each stock transaction to ensure accuracy. Verify that quantities, item codes, and prices are correctly entered.
Step 3 : Ensure that the initial inventory quantities were correctly entered when you first set up your system.
Step 4 :Review sales orders and invoices to confirm that the quantities of items sold match the actual items shipped or delivered to customers.
Step 5 :If stock adjustments have been made, verify the reasons for these adjustments.
Step 6 :If stock transfers between locations or warehouses are involved, make sure that the stock transfer entries accurately reflect the movement of items between locations.
step 7:Perform physical inventory counts to compare with the recorded stock levels in BUSY.
Step 8:Verify that the stock valuation method (e.g., FIFO, LIFO, weighted average) used in your accounting system is appropriate and consistent with your business practices.
What is the workflow for material transactions in BUSY? How to manage warehouses and transfers?
In BUSY, to manage the multi godown inventory, follow the steps given below:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Features / Options
Step 4 : Click on Inventory and enable Multi-Godown Inventory feature
Step 5 : Go in Administration, then Masters, then Material Centre and Add the Material Centre (Main Store material centre are added by default)
Step 6 : If you have Material Center wise opening stock, go to Item Master, when you save the item master, a window appears for Material Center wise Opening Stock details. Here you can specify Material Center wise Opening Stock.
Step 7 : When you add Inventory/Dual Voucher under Transactions, you can select the Material Centre.
Step 8 : To view the Material Centre wise stock reports, go to Display, then Stock Status
And
In BUSY, to manage the stock transfer from one material centre to another material centre, Follow the steps given below:-
Go to
Step 1 : Transactions
Step 2 : Stock Transfer
Step 3 : Add
Step 4 : Select the Material Centre in From and To fields. Select the Items and speciify the other details and Save.
Why am I unable to generate purchase orders in BUSY?
If you are unable to generate purchase order then you need to follow the steps.
Step 1. Open BUSY software then you will get an pop -up window for security checking. In this pop-up you will
know the model of BUSY. If your BUSY model is basic model then there is no provision for Order processing
Step 2. Then upgrade your basic model to standard or enterprise model. For upgrade your BUSY model then i am
transferrring your call to support executive. They will assist you accordingly.
Step 3. If your BUSY model is standard or enterprise then open company with super user for which you want to
generate order.
Step 4. Go to Administratoin menu then click on configuration.
Step 5. Then click on Features and Options menu and now click on Inventory button.
Step 6. Now Enable order processing option from the inventory feature and click on save button to save it.
Step 7. Now Go to Transaction menu you will get an menu of sale order and next one purchase order
Now you can generate order according to your need.
How do I enter and adjust journal entries in BUSY
To enter and adjust journal entries in BUSY, you can follow these steps:
Step 1. Open the software and go to the Accountsmenu.
Step 2. Select Journal Vouchersfrom the drop-down menu.
Step 3. Click on the Addbutton to create a new journal entry.
Step 4. Enter the necessary details such as the date, narration, and voucher type.
Step 5. In the Debitand Creditcolumns, enter the account names and corresponding amounts.
Step 6. If needed, you can add multiple debit and credit entries.
Step 7. Once you have entered all the details, click on the Savebutton to save the journal entry.
To adjust a journal entry in BUSY:: Step 1 : Launch the BUSY and ensure you are logged in with the appropriate user credentials. Step 2 :create new ledger accounts by providing a name, group, and other relevant details. Step 3 :Once you have created the necessary ledger accounts, you can start recording expenses: Go to the Journal Entrysection. Expense Voucher,depending on the type of expense. Fill in the details of the transaction, such as the date, partyorvendor name (if Add any additional information or references as required. Save the voucher.
Why am i unable to see current stock while generating creating voucher ?
If you want to see current stock of item while creating invoice you need to follow these steps:
Firstly take backup of company from backup data after close company:
Step 1: Go to Administration menu then click on Configuration option.
Step 2: Now click on Features and options then click on Inventory tab right side tick the option show item current balance during voucher entry and save .
Step 3: Goto Administration menu then click on Configuration option click master configuration select item then NO. Of Add Fields in Dropdown increase in box like 2or3 and select name of feilds current stock and mention width 20 then save.
Step 4: Goto Housekeeping menu and click Regenerate master help files and tick on account only.
Step 5: Then press alt. M on item it will open in modify mode and check Set critical level of item(Y/N) it should in yes and click on 3dots define minimum level(quantity) maximum level Quantity and Reoroder level Quantity.
Step 6: Then check in voucher by creating invoice .
Is it possible to set different rates for sale of a particular item in BUSY?
Yes it is possible to set different rates for sale of a particular item in BUSY, follow below steps:
Step 1: Take the latest backup before any process
Step 2: Go to Administration menu and click on Configuration submenu
Step 3: Then Select Feature and Option and click on inventory tab
Step 4: Now select item pricing mode in vouchers option at the bottom corner of right hand side and tick the multiple price list for items option in pricing mode for sale and then click on configure tab and choose relevent option as per your requirement and then click on ok
Step 5: After that select save option to save the changes
Step 6: Now Go to administration menu then select masters submenu
Step 7: Then select item option and then select modfiy option, Now specify item name and press ok
Step 8: After that select on save option, at the time of saving the item master, sale price levels window will appear allowing you to maintain different rates for sale of a particular item and then select save option to save the master.
How to change pricing or discounts for a specific party or item in BUSY?
In BUSY, We have option that Either we can specify price and discount for an item from A to Z Category for different party OR we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specify Item prices with discount.
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price with discount Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
How can I calculate sales price automatically after posting purchase voucher in BUSY?
To calculate the sales price automatically after posting purchase voucher in BUSY, you can follow the below steps:
Step 1: Go to administration section then click on configuration option and choose features and option.
Step 2: Now, Select inventory tab and tick on calculate item sales price from purchase price and save the configuration.
Step 3: Next, Go to administration section then click on masters menu and select item option.
Step 4: Select modify tab and access the required master in modify mode.
Step 5: While saving the master. a window for item sales price calculation configuration will appear. You need to select item level option then select calculation basis and consider purchase price basis.
Step 6: After save the master, Go to transaction section then click on purchase invoice and select add tab.
Step 7: Here, you need to update the required details like voucher date, number, party master, purchase type, item details along with quantity and price to create the voucher and save the invoice.
Step 8: After save the purchase voucher, the sales price will auto update in item master as per configuration.
How to handle discounts for same item across parties in BUSY?
In BUSY, We have option that Either we can specify price for an item from A to Z Category for different party OR we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Discount Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specifythe discount and Item prices if required
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
