Frequently Asked Questions

Solutions to common issues related to Configurations — Inventory Voucher Entry.

BUSY FAQ subcategory answers and support

Support

Step-by-step Answers

How can generate Items and Reduce items from Stock Journal vouchers in BUSY? 

To Generate Items and Reduce items from Stock Journal vouchers in BUSY below are the steps to
follow:-
Step 1: Go to the Transaction menu click on stock Journal voucher then Select Add option.
Step 2: Mention the Header Information as the Date and Material centre for the Item Generated
and the Item Consumed.
Step 3: Now if you want to generate an item so have to enter the item in the Item Generated window
and save the voucher through this your stock quantity of those items will increase accordingly.
Step 4: If you want to reduce an item so have to enter the item in the Item Consumed
window and save the voucher through this your stock quantity of that item will decrease accordingly.

How can I reduce an items quantity to zero in the software? 

If you want to reduce items quantity to zero then you can pass Stock Journal or Physical Stock voucher in BUSY by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Consumed section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required 0 quantity in Physical Quantity column to remove stock then save.

Changes made to invoice in BUSY, but old data persists. How to refresh? 

If old data persists after made changes to invoice in BUSY you can follow some steps: 
 Step 1: take backup of your concern company. 
 Step 2: Now open your company and click on House Keeping. 
 Step 3: Now click on Regenerate Dual Voucher then it will show you the prompt for Take backup there you can Tick for option you can proceed as I have the latest backup. 
 Step 4: Now apply filter in which you have made changes otherwise tick on None option. 
 Step 5: Now Filter on date and selected voucher as per your requirement and click on OK Option. After completion of process you can check your data.

How can Stock General voucher and Update This Voucher Info in Stock General also be raised while correcting the stock in BUSY Accounting Software? 

Follow below steps to add stock journal voucher and update item info while correcting the stock in BUSY:
Step 1: Open company in BUSY:
Step 2: Then go in transaction section.
Step 3: Then select stock journal voucher.
Step 4:  Then click on add.
Step 5: Then mention required details e,g. Date, voucher number (if enable in voucher series configuration).
Step 6: Select desired item and quantity of stock.
Step 7: For item info enable either optional field or item description through voucher series configuration in desired voucher type.
Step 8: After enable it will show a window name called of that particular description of optional field in voucher.
Step 9: Then save details and it will refelct on your stock as well.

How can I add transporter details for goods transport in BUSY? 

If you want to add transporter details for goods transport then please follow the 
 given steps
 Step 1: Go to administration menu then configuration then voucher series 
 configuration then select sale voucher then series then voucher 
 configuration
 Step 2: Then transport details turn it to y for enable it then save.
 Step 3: Now while saving voucher you will see a window of transport details wherein
 you will enter transport name if you have not created any then you can click
 on tab add new then enter name of transporter and save. 
 Step 4: Then you need to enter all details related to transport details and proceed 
 to save.

Can I transfer stock item-wise to another material center? 

To transfer the stock through stock transfer voucher for the material centre at item level then follow the below steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options and choose the Inventory tab
Step 3: Then click on configure tab of multi godown inventory option and tick the material centre at item level and save it.when you pass the voucher then material centre window will get open in each item.
Step 4: Click on transaction and then stock transfer
Step 5: Then add and mention the from material centre from which you want to transfer the stock and In To where you want to transfer it. Then add the Item details and save it.

I want to run the Regenerate Dual Voucher function in BUSY but I am not seeing the option. How can I access this feature? 

To run the Regenerate Dual Voucher function in BUSY you can follow some steps: 
 Step 1: take backup of your concern company. 
 Step 2: Now open your company and click on House Keeping. 
 Step 3: Now click on Regenerate Dual Voucher then it will show you the prompt for Take backup there you can Tick for option you can proceed as I have the latest backup. 
 Step 4: Now apply filter in which you have made changes otherwise tick on None option. 
 Step 5: Now Filter on date and selected voucher as per your requirement and click on OK Option. After completion of process you can check your data.

How to enter In House job work material Voucher in BUSY? 

In House Job Work refers to When we have receive Material from the Other party for job work. Afterwords send back to the party.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Job Work Feature for Inhouse
Step 6: Transactions
Step 7: Material Received from party - In Header Part, Select the Type Received for Job Work. Enter the Material as an Item which received for Job Work.
Step 8: Material Issue to Party - In Header Part, Select the Type Issue After Job Work. Then enter the Finished goods details in Item and adjust the Raw Material against which Job ID has been used it.

How do I set the parameter for the barcode popup in BUSY Accounting Software? 

To configure barcode with parameter wise details ,please follow below steps:
Step 1: Open company and go to Administration Menu and then select configuration menu.
Step 2: Select features and options tab and then click on inventory menu.
Step 3: Tick the Box parameterized Details and enable it.
Step 4: After then ,tick on the generate barcode no. option and configure barcode related options and save the configuration. 
Step 5: Now go back to configuration menu and then select vocher series configuration tab.
Step 6: here you to select particular voucher type and and then clickon the voucher configuration option.
Step 7: now configure pos configutaion and enable Pick item names from bar codes to set Y .

How do I configure barcodes in the parameters to avoid issues while entering items? 

To configure barcode with parameter wise details ,please follow below steps:
Step 1: Open company and go to Administration Menu and then select configuration menu.
Step 2: Select features and options tab and then click on inventory menu.
Step 3: Tick the Box parameterized Details and enable it.
Step 4: After then ,tick on the generate barcode no. option and configure barcode related options and save the configuration. 
Step 5: Now go back to configuration menu and then select vocher series configuration tab.
Step 6: here you to select particular voucher type and and then clickon the voucher configuration option.
Step 7: now configure pos configutaion and enable Pick item names from bar codes to set Y .
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