Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How to add optional/custom fields like Dispatch From in BUSY?
To add optional/custom field like dispatch from have to follow below steps:
Step 1: Go to Administration and then click on Configuration.
Step 2: Under Configuration tab Click on Voucher Series Configuration.
Step 3: Then Click on the voucher type such as sales.
Step 4: Then select the voucher series and click on voucher configuration.
Step 5: Then add No. of Option field as 1 and click on configure.
Step 6: Add Field Name as Dispatch From and take type as TEXT and maintain master database Y for Yes and N for No.
Step 7: Save the configuration window and then voucher series configuration.
Step 8: Go to Transaction and Add Sales voucher and optional field will appear after click on Narration.
Is there an easy way to generate unique voucher numbers or do I need to create them manually?
The best way to ensure voucher number will be unique you can set voucher number to automatic , for that you can follow the below steps:
Step 1: Go to administration then configuration and select voucher series configuration
Step 2: If you want unique voucher number for sales the select sales option
Step 3: Then select then series for voucher and click on voucher numbering
Step 4: Mention numbering type as automatic
Step 5: Select frequency for renumbering and mention sturcute or number by mentioning prefix, suffix and strating number then save the configuration
Step 6: After configurig voucher numbering you can post voucher with unique number generate automatically
I need help understanding the voucher configuration options in BUSY, like auto-round off and final round off.
The Auto Round Off Final Amount option is available in the voucher configuration in BUSY. This feature allows you to automatically round off the amounts in your vouchers to the nearest whole number or to a specific decimal place.
To enable auto round off feature in BUSY, follow these steps:
Step 1: Go to Administration and then click on configuration.
Step 2: Click on Voucher series configuration and then select the required voucher.
Step 3: Choose series and click on voucher configuration.
Step 4: Enable Auto Round of final Amount option by specify Y and then click on configure.
Step 5: select the mode of round off and then specify the bill sundry for Upper and lower round off mode.
Why is the MRP window opening after entering a purchase voucher and how can it be disabled?
The MRP window opens after entering a purchase voucher because the MRP feature is enabled in BUSY to disable it, you need to follow these steps :
Step 1 : Go to adminitration the configuration click on features and options
Step 2 : Go to inventory tab and disable MRP-wise details and click on save button, then MRP window will not show any window in any voucher.
Step 3 : If dont want MRP window only in purchase voucher, then go to administration then cofiguration click on voucher series configuration select voucher type as purchase and select voucher series then go to voucher configuration and disable option input item MRP and click on save button.
Why, after making a debit note for sales, am I prompted to generate an e-invoice?
If you want to issue a Debit Note or Credit Note for a sale, it depends on the situation. If the customer is returning goods, you should issue a credit note. If there is an error in the invoice or payment, you should issue a debit note. If you want to not prompt E-invoice in Debit Note (without Item), follow these steps:
Step 1: Go to Administration, select Configuration, and click on Voucher Series Configuration.
Step 2: Select the Voucher Type Debit Note (without Item), then choose the series in which you want to remove the E-invoice Option.
Step 3: Toggle N on Generate E-invoice after saving and save the configuration
What is the best way to ensure voucher numbers are unique in the system?
The best way to ensure voucher number will be unique you can set voucher number to automatic , for that you can follow the below steps:
Step 1: Go to administration then configuration and select voucher series configuration
Step 2: If you want unique voucher number for sales the select sales option
Step 3: Then select then series for voucher and click on voucher numbering
Step 4: Mention numbering type as automatic
Step 5: Select frequency for renumbering and mention sturcute or number by mentioning prefix, suffix and strating number then save the configuration
Step 6: After configurig voucher numbering you can post voucher with unique number generate automatically
I want the invoices to show transporter details for reporting but not prompt for it during invoice creation. Is there a way to do this?
If you require the transportation details for reporting purpuse only but no need at the time of entering the voucher then you can follow these steps :
1. Specify the transportation details in the party master
2. Disable transportation details from from Voucher series configuration
3. Disable the transportation details from GST and VAT Configuration
4. Now open the report in which you require transportation details and use custom column
5. Create format and select the field from the party master
6. save the format and reopen the report with the new format name
7. Here it will only pick the details as you have mentioned in the party mastes such as tranporter station and PIN code
I'm having trouble getting the right rounding of amounts in BUSY. Can you help me configure this properly?
If you want to auto round off final bill value, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type that you want to apply the discount for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the Auto Round off Final Ami. feature. Set it to Y to enable it and click on configure button.
Step 4: Here, you can choose Rounding off Mode i.e, Always Upper, Always Lower & Automatic as per the need.
Now, while you save your invoice the bill value automatic rounded off as configured.
Is there any way to round off the final value of the invoice ?
If our invoice value is in decimal then we can round it off by using the auto round off final amount feature.
To round off the final value of the invoice follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on “Auto Round Off Final Amt.” and click on configure.
Step 4: In the Auto Round off Options window we can select Rounding Off Mode as Always Upper/Always Lower/Automatic as required.
Step 5: In “Bill Sundry (Upper)” select Round Off(+) and in “Bill Sundry (Lower)” select Round Off(-) Bill sundries respectively and save configuration.
How can rounding off of amounts in invoices be done in BUSY Accounting Software?
If you want to auto round off final bill value, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type that you want to apply the discount for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the Auto Round off Final Ami. feature. Set it to Y to enable it and click on configure button.
Step 4: Here, you can choose Rounding off Mode i.e, Always Upper, Always Lower & Automatic as per the need.
Now, while you save your invoice the bill value automatic rounded off as configured.