Frequently Asked Questions

If the voucher series is not picking up the leading zeros, you need to follow the below steps:
 Step 1: Go to administration and then click on configuration.
 Step 2: After clicking on configuration, click on the voucher series configuration and select voucher type and series under voucher type.
 Step 3: After clicking on series, click on the voucher numbering option, then select the renumbering frequency, embed the year in the VCH number, prefix or suffix, etc.
 Step 5: You have to specify the fixed length of the numeric part as Yes, the total length of the numberic part as you require (maximum of 9) and the pading character as Zero, and put the relevant information.
 Step 6: After that, save voucher numbering.
 Step 7: And then you will get the prompt for renumbering. If you are required to renumber, then click on the Yes option; if you are not required to renumber, then click on the NO option.
 Step 8: Note: Kindly take a backup before changing the voucher number.

To configure the software for your business needs like invoice formats and voucher series in BUSY, you can follow some steps: 
 1. To configure invoice Format: 
 Step 1: Go to Administration and then click on configuration. 
 Step 2: Now Click on Invoice document printing and then click on standard. 
 Step 3: Now click on Sales Invoice or other invoice type and then enable option as per your Requirement and save the configuration. 
 Note: If some Requirements does not meet with Standard configuration then you can design your format. 
 2. To configure Voucher Series: 
 Step 1- Go to administration and click on configuration. 
 Step 2- After click on configuration click on the voucher series configuration and select voucher type and series under voucher type and you can add new series as well by click on Add series option. 
 Step 3- After click on series click on voucher numbering option to set voucher numering or can do configuration as per your requirements.

If you want to create a predefined optional fields in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Click on voucher series configuration
Step 3: Select the voucher such as sales,purchase etc then select the series and then click on voucher configuration button
Step 4: Select number of optional fields as 1 or more as required
Step 5: Press enter or click on configure button available at his right
Step 6: Select field name,type and select maintain master database option as Y and save the window
Step 7: Now Save the changes and then go to transactions menu
Step 8: Open the voucher for which you have enabled the optional field such as sale,purchase etc
Step 9: Click on add and then specify necessary details such as series,date,voucher number and party name etc
Step 10: After that a window will appear to specify the optional field 
Step 11: Press f3 key and create predefine value for optional field that required and you can use it from dropdown menu

To manually enter a voucher number for E-Way Bill generation in BUSY, you can follow these steps:
 Step1: If the voucher for which you want to generate the E-Way Bill. 
 Step 2: Is allowed the enter voucher number in your according the voucher number type is manually. 
 Step3: Enter the desired voucher number manually in the designated field.
 Step 4: Save the voucher entry.
 Step5: Proceed to generate the E-Way Bill using the manually entered voucher number. 
 Step6: If the Voucher numbering is automatic and not allow to enter voucher is your according then. 
 Step7: Go to the Configuration menu.
 Step8: Select Voucher series Configuration.
 Step9: In the Voucher series Configuration, choose the voucher type as Sales, Purchase
 Step10: Click on the voucher numbering
 Step11: Check the option manually, save the changes.
 Step12: Now, go to the voucher entry screen.
 Step13: Enter the voucher number manually 
 Step14: Proceed to generate the E-Way Bill using the manually entered voucher number

To enter vehicle number in sale invoice in BUSY then follow below steps:
Step 1: Go to Administration menu and then click on configuration submenu
Step 2: Then click on voucher series configuration option and then select sale invoice and series and after that click on voucher configuration tab
Step 3: After that enable input transport details as Y and save the changes by click on save option
Step 4: Then go to Administration menu and then click on configuration submenu
Step 5: After that select features and options and then GST and VAT tab Now enable option of transport details in local sale and purchase as Y and choose save to save changes
Step 6: Then go to transaction menu and submenu sales
Step 7: After that choose the add option and provide the necessary details, including series, date, and party. Then at the time of saving the invoice a transport details window will appear allowing you to input the vehicle number and then select save option to save invoice. 

If voucher numbering is automatic and a voucher has been deleted from the mid, so to add that voucher you have to set voucher numbering manual which steps mentioned below.
To add a deleted voucher if voucher numbering is automatically follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Numbering.
Step 3: Select Manual in “Numbering Type”, after that there two options will highlight one Duplication & Blank voucher number in that you can select Warning Only/Don’t Allow/No Action as per your requirement and press OK.
Step 4: Add that voucher by entering the voucher number manually and save.
Step 5: After adding the voucher, again set “Numbering Type” as Automatic as previous and after pressing Ok a Renumber Vouchers window will appear, on that you have to select ‘No’ if you don’t want to rearrange the voucher numbering.
Note:- Take backup before doing any changes related to voucher numbering.

To view the ship-to address and generate the invoice, follow these steps:
 Step 1: Go to Administration menu and then click on Configuration.
 Step 2: Click on Configuration and then select voucher series configuration.
 Step 3: Choose the voucher type and series, then click on Voucher Configuration.
 Step 4: On the left side, enable the feature Separate Billing / Shipping Details and then successfully save the configuration.
 Step 5: Add a voucher and, next to the Party master, enter billing and shipping details accordingly. In the billing and shipping details, two options are displayed:
 1. As per Party Master - Billing and shipping addresses will be as per the primary account master.
 2. Billing/Shipping Details - Billing to and shipping to addresses will be mentioned in billing/shipping details.
 Step 6: To view the billing/shipping details, go to Administration, click on Configuration, and select Invoice Document/Printing.
 Step 7: Select the Invoice Type and format and enable Print Separate Billing / Shipping Details.

Yes, you can ship products to an address different from the registered party address in BUSY.
We have billing shipping option for the same situation in BUSY. For enable this feature please follow the below steps:
Step 1: Go to Administration menu
Step 2: Click voucher series configuration then select your voucher in which voucher you want add shipping details separately
Step 3: Select your voucher series default seriesis Main and then click on voucher configuration
Step 4: Click on voucher configuration tab which is available on right side of the BUSY screen 
Step 5: you have to enable separate billing shipping details and save the voucher series configuration window
Step 6: When you enter you invoice after select the party shipping window will appear then you can specify shipping address with GST report basis As per party master as you show your gst details with party master details but if you to show gst details on shipping details then you have to select billing shipping

To to apply different markup for each item in sale invoice in BUSY, follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on the Inventory tab and select item wise markup type as per your preference then select save for save changes 
Step 3: Now go to Administration menu then select Configuration submenu.
Step 2: Then select voucher series configuration option and then voucher type such as sales
Step 3: After that select series and select voucher configuration option. Now enable item wise markup as Y and specify markup structure, Then select save option to save changes
Step 4: Then go to transaction menu and submenu sales
Step 7: After that choose the add option and provide the necessary details, including series, date, and party. After entering item Quantity a window will appear allowing you to input the markup for each item and then select save option to save invoice.

If we sell goods to a customer but he wants his goods to be delivered to a different address in that case we have to maintain a shipping address in the voucher.
To enter goods shipping details while entering the voucher follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on Separate Billing/Shipping Details. After that we can select for All Parties or Only Cash/Bank as required.
Step 4: In Specify Key Field we can select Party Name/ Mobile No./Email Id. By using this while we enter Party Name/Mobile No./Email Id (As configured) in shipping window address and other details will auto pick which are already saved in previous vouchers. 
Step 5: In GST Report Basis select Ask in Voucher so that we can change the basis as “As per Party Master”/ ”Billing Shipping Details” as per the requirement.