Frequently Asked Questions

The TCS report is not capturing the vendor PAN/TAN details in BUSY Software. reason could be if PAN/TAN No. not added in Vendor master. Or while preview report option not selected of show party address and PAN Yes. How to Add PAN/TAN No. of Vendor and how to print on TCS Report. Kindly follow the following Steps. 
 Step 1: To Add PAN/TAN No. Go to Administration and click on Masters. 
 Step 2: Click on Account and modify Vendor. 
 Step 3: check PAN/TAN No. if showing blank enter and click on save. 
 Step 4: To generate TCS Report Go to Display Menu click on TDS / TCS Reports. 
 Step 5: Click on TCS Collection Details option 
 Step 6: Select All Category - All References option 
 Step 7: Select Stating date, Ending date and Report Status as on date. 
 Step 8: Select Yes to show party address and PAN option. 
 Step 9: For TIN or TAN need to add Custom Columns on TCS details Report.

Issue: If you are unable to apply TCS on the taxable amount before GST; it's currently being applied after GST. You should know below points.
 Step 1: Understand the Issue
 Tax Collected at Source (TCS) in India is a tax collected by the seller from the buyer on specific transactions. TCS is usually charged on the total invoice value or the consideration received, which includes GST when it's applicable.
 Step 2: Resolve the Issue
 If you want to charge TCS on the taxable value (before GST),
 Access the Bill Sundry Master and choose the option for TCS (Tax Collected at Source) & modify the master.
 Set the calculation basis to Taxable Amount.
 Save the Bill Sundry.
 Note: It's important to be aware that TCS rules and regulations typically require the tax to be calculated on the net bill amount, including GST. Modifying this calculation may not comply with tax regulations. Therefore, it's advisable to consult with a tax professional or consider the relevant tax laws before making such changes to ensure compliance.

To calculate the TDS automatically, then follow the steps.
 Pls Follow the Below the Steps for TDS Calculation :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Enable the TDS/TCS option
 Step 5: Mention the warning for TDS purachse and payment voucher as per your requirement in the bottom.
 Step 6: Open the party account in modify mode
 Step 7: Then in TDS/TCS window, mention the applicable limit- as per your requirement and payee category.
 Step 8: Mention the TDS category in the expense account
 Step 9: Book the TDS expense entry through payment or journal voucher. DEBIT the expense account and CREDIT the party account and TDS account.
 When you save the voucher the tds reference will get create and can adjust the refernce during the TDS payment.
 Step 10: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

To resolve the issue of not being able to see the TDS deduction window in the purchase 
 voucher entry you can try the following steps 
 Step1 go to administration menu and click on configuration 
 Step2 click on feature option then click on TDS TCS and ensure skip tds reference creation option 
 disable and warning for TDS in purchase U/S 194Q option has enable warning only 
 Step3 go to the transaction menu and click on purchse and click to modify 
 Step4 open the purchase voucher and click on party then press alter M to modify 
 then enable TDS on Payment or purchase under section 194Q and select charge tds after limit 
 and set the payee category and save 
 Step5 then make the neccesary entries like date purchase number item details quantity rate amount 
 then apply tax then tds will automatically calculate but need to ensure that their must be a tds bill sundry 
 ledger and it must tag under tds ledger

To calculate the TDS automatically, then follow the steps.
 Pls Follow the Below the Steps for TDS Calculation :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Enable the TDS/TCS option
 Step 5: Mention the warning for TDS purachse and payment voucher as per your requirement in the bottom.
 Step 6: Open the party account in modify mode
 Step 7: Then in TDS/TCS window, mention the applicable limit- as per your requirement and payee category.
 Step 8: Mention the TDS category in the expense account
 Step 9: Book the TDS expense entry through payment or journal voucher. DEBIT the expense account and CREDIT the party account and TDS account.
 When you save the voucher the tds reference will get create and can adjust the refernce during the TDS payment.
 Step 10: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

To calculate the TDS automatically, then follow the steps.
 Pls Follow the Below the Steps for TDS Calculation :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Enable the TDS/TCS option
 Step 5: Mention the warning for TDS purachse and payment voucher as per your requirement in the bottom.
 Step 6: Open the party account in modify mode
 Step 7: Then in TDS/TCS window, mention the applicable limit- as per your requirement and payee category.
 Step 8: Mention the TDS category in the expense account
 Step 9: Book the TDS expense entry through payment or journal voucher. DEBIT the expense account and CREDIT the party account and TDS account.
 When you save the voucher the tds reference will get create and can adjust the refernce during the TDS payment.
 Step 10: When you do the TDS payment, Then DEBIT the tds acccount and CREDIT the bank account. Adjust the tds reference which you have created in while booking the tds entry.

The TDS may not be getting calculated for vendor payments due to the TDS feature not being enabled in the accounting software or incorrect settings in the vendor master. 
 To Double-check. Kindly follow the following Steps. 
 1) To Double-Check. Go to administration Menu 
 2) click on Masters. 
 3) Click on Account option. 
 4) click on modify Vender master. 
 5) enter on group will pop up window of TDS/TCS info.for account. 
 6) select Yes to TDS on expense booking. 
 7) Select option TDS on Pymt./Purc. u/s 194Q - Applicable from start or Applicable after limit. 
 8) Select Payee Category as per type. 
 9) click on ok and save the vender master. 
 10) Check the configuration TDS. 
 11) Go to administration Menu 
 12) click on Configuration 
 13) click on Features / options 
 14) Click on TDS / TCS option 
 15) check & select warning for TDS in pymt.u/s 194Q and warning for TDS in purc.u/s 194Q

We do not have any feedback option directly, further you can follow the given steps
 if have issue with govt template. please follow the given steps
 Step 1: Check you have the latest version of the template and latest version of 
 excel. Please check the error report before proceed to generate. and check 
 name of the template file is correct, right folder is selected while giving the 
 path for the template.
 Step 2: Check with available alternative options.
 If TDS amounts is not showing correct amount in report. then please follow the
 given steps
 Step 1: Open the voucher where from TDS deduction started and you have to 
 manually change the Expense amount on which TDS percentage is being 
 calculated in the TDS deduction details window. 
 Step 2: Ensure that a TDS voucher reference is created for all TDS vouchers.
 Step 3: Please make sure right amount is calculating in the TDS amount column of 
 TDS deduction details.

To resolve the incorrect TDS amount calculating in the voucher, then pls follow the below steps :
 Step 1: Make sure that in the tds category you have mention the correct percentage of deduction with PAN and without PAN.
 Step 2: Make sure that in the tds account, you have selected the correct tds category and in the party master.
 Step 3: In the TDS bill sundry, the correct tds account should be tag and default value should be zero.
 Step 4: In TDS Bill sundry, The tds deduction amount should calculate either on net bill amount or taxable amount as per your requirement.
 Step 5: Make sure to mention the PAN number in the account master for correct TDS calculation.
 For TDS 26Q report, Pls follow the below steps:
 Step 1: The data shows when the payment is done for that reference. If the payment is pending then the data will show in this report.
 Step 2: Make sure that you have selected the correct quarter.

To get a proper printed copy or preview of the TCS report in BUSY. Kindly follow the following Steps. 
 Step 1: To generate TCS Report Go to Display Menu click on TDS / TCS Reports. 
 Step 2: Click on TCS Collection Details option 
 Step 3: Select All Category - All References option 
 Step 4: Select Stating date, Ending date and Report Status as on date. 
 Step 5: click on OK you will get TCS Details report. 
 Step 6: Click on Print option or use ALT + P and you will get print from grid option 
 Step 7: select required option and select paper type - 80 Column with print style 
 Step 8: select print style - Condensed option 
 Step 9: select Paper Orientation option of Landscape and click on OK. 
 Step 10: if still getting same printing issue or print error like report width too large to be exported to pdf. you can select in excel format.