BUSY Success Stories – Fresca

Challenges

Being an FMCG company, Fresca needed to maintain manufacturing and expiry date of goods along with Batch and MRP of the stock. Sales Order / Purchase orders were issued/received frequently; hence it was very critical to automate the whole process of entering Sale / Purchase Order and generating an invoice for them. As the company’s incentive policy was targets based, it needed to auto calculate incentive amount for the salesmen and parties based on pre-defined targets.

Reporting was also a vital issue as the company needed numerous accounting/inventory related reports like the area – wise outstanding, item wise profitability and so on. Smooth integration of Head Office and Branch offices was also required and last but not the least the software they were looking for must be GST compliant and should be able to generate auto E-Way bill.
To summarize, significant challenges for the company before selecting software were:

• Maintaining inventory based on Manufacturing and Expiry date – As all the products are perishable, it was essential to maintain manufacturing and expiry date with each item and to know in advance the items that are near to expiry date.

• Date and Party wise Pricing Structures – Company needed to maintain pricing as per different dates, i.e. different price on other dates and similarly different prices for various parties. As there was a special price applicable for a certain period of time, hence date-wise pricing was required. Parties were also categorized as Wholesalers, Retailers, Distributors hence the separate price, and the discount structure was applicable for different parties.

• Order / Challan Management – Company had a manual process of receiving sale/purchase orders and entering a sale/purchase invoice when the order is fulfilled. Similarly, it also issues sale/purchase challan and later enters a transaction for it. The company wanted this manual system to be automated, i.e. auto-posting of the invoice from challan/order.

• Head Office and Branch Offices Integration – Company, wanted a smooth integration of data between Head Office and Branch Office.

• GST Compliant – Company wanted the software they opt for must be GST compliant and should handle GST transactions and generate GST reports/returns efficiently and effectively. It also needed to generate E-Way Bill automatically without any hassle.