How to Generate E-way Bills through SMS?

Overview of E-Way Bill via SMS

The E-Way Bill via SMS service is designed for small businesses and transporters who may not always have internet access. It is especially helpful in remote areas or emergency situations, where logging into the e-way bill portal might not be possible.

Through SMS, users can generate, cancel, or update e-way bills quickly using simple text messages from a registered mobile number.

This method is fast, easy to use, and works even on basic mobile phones.

You can do the following activities using the SMS facility:

• Generate E-Way Bill
• Cancel E-Way Bill
• Update the Transporter
• Get E-Way Bills generated by other party
• Reject E-Way Bill
• Update Vehicle Details

While the method itself is quite simple, you need to be careful that you send the SMS in exactly the right format, else the information in the  e-way bill  may not be correct.

In this article, we will take you through the step-by-step process of generating and managing e-way bills through SMS.

How to Register for E-Way Bills through SMS Facility

To register for the SMS facility to manage e-way bills, follow the steps below:

Step 1: Log in to the  E-way bill portal  and click on Registration on the left-hand side of the dashboard. Expand the drop-down and select For SMS.

Step 2: The registered mobile number under GSTIN gets displayed partially. Select Send OTP and enter the OTP generated. To proceed, click on Verify OTP.

Only mobile numbers with accounts on the website can register for the SMS service. One  GSTIN  can have a maximum of two mobile numbers registered against it. If your mobile number was used to generate more than one User ID, you must choose the desired User ID/username and click Submit.

SMS Format for Generating E-way bills

To generate an e-way bill on a mobile device, text 77382 99899. Each parameter must have exactly one blank space next to it, but there should be no space after the last parameter.

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The SMS format for E-way bill generation for transporters is:

EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

Each of the parameters appearing in the two formats above is described in the following table:

Note that the SMS facility does not support parameters like  ‘Bill To’ and ‘Ship To’  and the vehicle mode cannot be Over Dimensional Cargo

Parameter|Description

EWBC|Keyword to cancel an E-Way Bill

EWB_No|12 digits E-Way Bill Number which needs to be cancelled

Note that the SMS facility does not support parameters like  ‘Bill To’ and ‘Ship To’  and the vehicle mode cannot be Over Dimensional Cargo

SMS Format to Get List of E-Way Bills Generated by Others

The format to check e-way bills others have generated is as below:

EWBL Date

Note that the SMS facility does not support parameters like  ‘Bill To’ and ‘Ship To’  and the vehicle mode cannot be Over Dimensional Cargo

SMS Format to Reject E-Way Bills

The format to reject an e-way bill is as below:

EWBR EWB_NO

Note that the SMS facility does not support parameters like  ‘Bill To’ and ‘Ship To’  and the vehicle mode cannot be Over Dimensional Cargo

SMS Format to Update Transporter

The SMS format to update the transporter is as below:

EWBU EWB_NO TRANSIN/GSTIN

Note that the SMS facility does not support parameters like  ‘Bill To’ and ‘Ship To’  and the vehicle mode cannot be Over Dimensional Cargo

SMS Format to Cancel an E-Way Bill

You can cancel an e-way bill within 24 hours of generating it—but only if the goods have not started moving. Send the SMS to the designated mobile number provided by the E-Way Bill system (varies by state). Once canceled, a confirmation message will be sent to your phone.

Points to Remember When Using SMS Facility

Here are a few important things to keep in mind:

• Only registered mobile numbers can use the SMS facility. You must enable it in your E-Way Bill user profile.
• Use the correct format for each action (generation, cancellation, vehicle update).
• You can only use SMS for basic operations, not advanced ones like bulk uploads or validity extension.
• Each message must be short and accurate—no typos or incorrect codes.
• Always wait for a confirmation message to ensure your action was successful.

This mode is best suited for small-scale operations or emergency use—for large or regular movement of goods, the online portal or API is more efficient.

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Conclusion

The facility to Generate E-way bills through SMS has been introduced to help smaller taxpayers use the E-Way Bill if they don’t have the need to generate a lot of e-way bills. However, the facility is, after all, limited to generating a single or very few number of e-way bills. To generate e-way bills quickly and easily in bulk, and without going to the GST portal, you should use the BUSY  E-Way Bill Software  that lets you generate e-way bills automatically.