Frequently Asked Questions

To replicate the weekly payment voucher in BUSY, follow these steps:
Step 1: Open your company, then go to the Administration tab and click on the Bulk Updations.
Step 2: Select Voucher Replication and choose one of the option as per the requirements.
Step 3: Then, select the voucher type and click on New Template. This will open a window where you can create a template for your voucher replication.
Step 4: Click on Show Voucher List and select the voucher that you want to replicate and create template.
Step 5: Now, go back to the voucher replication window and select the voucher type and the template that you have created. 
Step 6: Then, Select Weekly as the Basis for Voucher to Replicate
Step 7: Choose the date range between which you want to replicate the voucher and click on Replicate. 

To modify and understand the chart of accounts, you need to follow the below steps:
You can do with two options, i.e., a single indivisual account and bulk updates.
Step for single-way:
Step 1: Go to Administration, then select Masters, then select Account, then select List, then select Screen, then select Standard, then select All Accounts, then select Relevant Information, and press OK or F2 to load the list of accounts.
Step 2: After loading the report, you can see all the accounts, then select the one you want to modify.
Steps for bulk updating:
Step 1: Go to Administration, then select Bulk Updations, then select Multiple Account Creation/Modification, 
Step 2: Click on Modify Existing Master, then select the fields you want to modify and load the master.
Step 3: After loading the details, you can modify the chart of accounts.

Yes, you can take a backup of your data in BUSY and update all your items with the new tax category at once.
To take backup of your data, follow these steps:
Step 1: Open BUSY then click on company menu.
Step 2: Choose the backup data option then select required company
Step 3: Mention the company admin username and password and click on ok tab
Step 4: Specify the path for backup and click on ok to take backup.
To update tax category in item master in Bulk, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Go to administration section then click on master menu.
Step 3: Select Bulk updation then Choose Check/update item hsn/tax category.
Step 4: Select the item master range then you can update the tax category save the window.

Yes, it is possible to replicate single voucher for different parties in BUSYby follow these steps:
Step 1: Take the latest backup of BUSY data.
Step 2: Go to the Administration tab and click on the Bulk Updations.
Step 3: Select Voucher Replication then choose single voucher for different account in replicate voucher field.
Step 4: Then, select the voucher type and click on New Template. This will open a window where you can create a template for your voucher replication.
Step 5: Click on Show Voucher List and select the voucher that you want to replicate and create template.
Step 6: Now, go back to the voucher replication window and select the voucher type and the template that you have created. 
Step 7: Then, Update basis for voucher to replicate and click on replicate option.

Masters Synchronization utility provides you the facility to synchronize Masters of one financial year to another financial year. In other words, if you want to coordinate masters of two different financial year then you can use this utility.
To use the Masters Synchronization feature in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Go to administration section then click on Bulk updattion 
Step 3: Choose the Masters Synchronization then select the master type then specify the key field for same
Step 4: Afterward, load the masters and select those which you want to sync to another financial year.
Step 5: Now, mention the target financial year, tick on both common and new master of source financial year.
Step 6: Click on Ok tab and let the process complete.

If you want to modify multiple vouchers at once you have two options through bulk updation utility or excel import 
 To modify multiple vouchers in bulk through bulk updation utility please follow these steps: 
 Step 1: Go to administration menu 
 Step 2: Then click on bulk updations 
 Step 3: Then click on bulk voucher creation/modification 
 Step 4: By using this option you can modify multiple vouchers at once 
 To modify multiple vouchers in bulk through excel import please follow these steps: 
 Step 1: Go to administration menu 
 Step 2: Then click on data export import 
 Step 3: Then select import vouchers from excel option 
 Step 4: By using this utility you can modify multiple vouchers at once

In BUSY, you can replicate single voucher for different account, single voucher for different date and all voucher in a particular date.
To replicate voucher in BUSY, follow these steps:
Step 1: Go to the Administration tab and click on the Bulk Updations.
Step 2: Select Voucher Replication and replicate voucher option.
Step 3: Then, select the voucher type and click on New Template. This will open a window where you can create a template for your voucher replication.
Step 4: Click on Show Voucher List and select the voucher that you want to replicate and create template.
Step 5: Now, go back to the voucher replication window and select the voucher type and the template that you have created. 
Step 6: Then, Update basis for voucher to replicate and click on replicate option.

When you modify vouchers one by one it will take time as compare to do in bulk because you need to open and resave each voucher. To modify vouchers in bulk, you need to follow these steps:
Step 1: Take backup of your company.
Step 2: Open your company then go to administration menu.
Step 3: Select bulk updations and click on bulk voucher creation or modification.
Step 4: Select the voucher type such as sales, purchase, etc then click on configure button.
Step 5: Here, you need to add format and configure all the fields used in the voucher.
Step 6: Select the format you have created and press F2 and you will see every field in columns.
Step 7: You can update data as per the requirements in the relevant columns then save.

Yes, you can fast track the update process for HSN codes in BUSY by using the bulk updation option. To update bulk hsn code in item master follow below given steps.
 Step 1: Take a latest backup of the data.
 Step 2: Go to administration menu and select bulk updation option.
 Step 3: From bulk updation option select multiple item creation/modification.
 Step 4: In the next window of mulitple item creation/modification click on select field option.
 Step 5: Then select hsn code field and save button to add hsn code column.
 Step 6: Then click on load data to select item to be updated either all item or group of item.
 Step 7: After loading data click on save button to save the change in bulk.

In BUSY, we can delete masters as per our requirement if no vouchers exists of that account. If vouchers already exists of the account then not able to remove it. We have to open the account master in modify mode then press F8 shortkey for deletion.
 Pls Follow the Below Steps For Merge Masters :
 Step 1: Administration
 Step 2: Bulk Updation
 Step 3: Merge Masters
 Step 4: Accounts
 Step 5: Select Source Account - Mention the account which want to merge.
 Step 6: Select Target Account - Mention the account in which want to merge the source account.
 Step 7: Delete source data after merging , Either do Yes or No as per your requirement.
 Note : Do this process after the Data Backup.