Frequently Asked Questions

Here are the steps for entering expense invoice :
 Step 1: Go to Transaction menu 
 Step 2: Click on journal voucher 
 Step 3: Then click on ADD button
 Step 4: Then create invoice and select gst nature as Registered Expense (B2B) 
 Step 5: Then specify expense in the debit side and party and tax in credit side 
 Step 6: Then while saving invoice registered expense window will appear 
 Step 7: Then mention correct details of party and original invoice 
 Step 8: Then click on Ok button 
 Step 9: Then click on save button to create invoice

To record the GST expense entry through journal voucher then follow the below steps.
Step 1: Click on Administration and Then Masters
Step 2: Then Modify and Select the expense account, Here you have to choose the GST Type as GST Applicable from the dropdown then mention the tax category and ITC eligibility.
Step 3: Click on Transactions and Then Journal
Step 4: Then Add and Select the GST Nature as Registered expense B2B 
Step 5: DEBIT the expense account, GST input account and CREDIT the cash or party account and when you save the voucher then window will popup where shows mention the details and save it.

For enterng fixed asset acquisition entries in BUSY first create fixed assets ledger, or master. Please follow below mention steps for asset creation:-
Step 1:- Administration Tab
Step 2:- Masters
Step 3:- Account
Step 4:- Add, enter name of fixed asset in group master select fixed asset. A window appears enter depreciation rate of asset then save details of asset.
After creation on asset in BUSY 2 ways to do entry of fixed asset acquisition through Purchase voucher, Or through Journal voucher. Debiit fixed asset against of vendor from whom asset is purchased with respective amounts.
Recommendation:- We recommend you for accounting entries please concern with your CA, or accountant.

If the tax amounts are not calculating properly on some bills that include freight charges then 
 you should follow the steps 
 Step1 Go to transaction menu Click on sales and modify then search the invoice
 Step2 open the invoice and ensure that freight charges bill sundry is applied before tax and in bill 
 sundry master its selected Taxable amount 
 Step3 if freight charges applied in voucher as item master then open item master in modify mode 
 and check its tax catery given properly if not then modify it and save then in voucher apply tax and save voucher

In BUSY, We can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
 Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
 Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
 Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.
 For printing, When we save voucher then can print it or export it as per our requirement.

Here are some steps you can take to process an interstate sale in BUSY and address the error:
Step 1: Ensure that both your Delhi branch and the Chennai-based customer are registered under GST.
Step 2 : When creating the sales voucher in BUSY, make sure to select the correct GST rate for interstate sales.
Step 3: Ensure that you generate the E-way Bill for the goods being transported from your Delhi branch to the Chennai-based customer.
Step 4: In the sales voucher, specify the correct place of supply. 
Step 5: Double-check that the state codes for Delhi and Chennai are accurately entered in the system.

To enter reverse charge in sale invoice we need follow below steps: 
 1. Click on transaction menu & select sales voucher 
 2. Click on add & enter voucher series and voucher number. 
 3. Select sales type and create new sale type by F3 command. 
 4. Took taxation type as reverse charge & select region as local then press save command by F2. 
 5. Enter item details with quantity and amount. 
 6. Press F2 for save voucher. 
 7. Go to display menu > GST report>GSTR1 return>select date range>Check that voucher shows in reverse chagre section.

 If I mistakenly enter an item in a voucher and have already used it in other vouchers as well,to using F9 key delete items from a bill of sale with multiple items and different tax rates in BUSY , please follow below steps: 
Step 1: Go to transation menu. 
Step 2: Select particular vaoucher types like sale or Purchase. 
Step 3: Click on sale/ Purchase.
Step 4: select Modify option.
Step 5: entrer Voucher No and Date. 
Step 6: select the field which you want delete or remove 
Step 7: Then press F9 key and hide the row .
Step 8: And save the changes. 

If you want to maintain Interest on Capital in BUSY, you have to do it manually by passing a journal entry. Here are the steps to do it:
Step 1: Go to Administration, then click on Master and select the Account Add option.
Step 2: Create a master of Interest on Capital and define the Group as Indirect Expense.
Step 3: Then go to the Transaction menu and click on Journal, then Add. After defining voucher header details, pass a journal entry in which you debit the Interest on Capital account and credit the Capital account.
In the final report, it will show the impact accordingly.

No, you cannot pass payment entries in previous year without change financial year to previous year. Further, you need to switch financial year by follow the below steps:
Step 1: Go to administration section then click on change financial yeat.
Step 2: Choose the previous year then click on yes to switch the financial year.
Step 3: After switch, Go to transaction section then click on payment voucher and select add tab.
Step 4: Now, Specify the voucher number, series, date, gst nature in header part of invoice then post the accounting entry for payment.
Step 5: After post the accounting entry, you can save the voucher.