Frequently Asked Questions

A credit note and a debit note are both accounting documents used to record adjustments to financial transactions. The main difference lies in their purpose and the effect they have on inventory balances in voucher entries 
Credit Note:
Step1: Purpose: A credit note is issued by a seller to...

Yes you can charge the taxes only on the markup value by following these steps:
Step 1: Make sure markup feature is enabled in your company
Step 2: Then go to administration menu
Step 3: Then click on masters 
Step 4: Afterwards click on bill sundry
Step 5: Then click...

You can cancel or delete an entry if there are duplicate entries. To cancel an entry, first open the entry and use the shortcut key ALT + X and to delete an entry, first open the entry and use the key F8
And 
To maintain the Audit Trail in 
              

If you have a product that normally has GST taxes added, But when you purchase from a composition dealer, the product shows errors. To record the purchase of taxable items from composition dealers, you need to follow the below steps:
 Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
 Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
 Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
 The above setting will help post the voucher for the composition dealer.

To enter export bill in BUSY and avail GST input, you need to follow below steps:
 Step 1: Go to Transactions then click on Sales/ Supply Outward.
 Step 2: Then Add Sales voucher then add date,voucher number
 Step 3: Then select sales type as central export and have to choose taxable or exempt according to bill requirement.
 Step 4: Then Add party details with PIn Code as 999999
 Step 5: Then enter the shipping details of the last location where your items are going to dispatched.
 Step 6: Enter Item details, quantity and price details .
 Step 7: Further you need to enter the shipping bill number, shipping bill date, and the port code from where your goods will be dispatched.
 Step 8: After saving invoice, go to Display, GST Reports then gst returns and check the relevant GST return table then the invoice is reflecting or not.
 Step 9: As it would reflect in GSTR 1 Section 6A Exports. Then you can file your return and claim GST accordingly.
 It is advisable to consult with a tax professional or refer to the official GST guidelines for specific instructions on claiming the GST input.

To Enter Vouchers in BUSY you have to follow the below given steps:-
Step 1: For Entering A Sale Bill you have to go Transaction menu then click on Sale or Supply outward option then Add button.
Step 2: Then have to mention Header Information as Party name,Date,series In Sale type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Sale type.
Step 3: For Entering A Purchase voucher you have to go Transaction menu then click on Purchase or Supply Inward option then Add button.
Step 4: Then have to mention Header Information as Party name,Date,series In Purchase type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Purhcase type.
Step 5: For Entering Cash or bank amount that you are Receving can do entry under Receipt voucher Under Transaction menu and Vice versa for paying cash or via bank can enter Payment voucher.
Step 6: For Any Expense entry or any other entry that you want to do you can do in Journal voucher( as this is a common voucher).

if you want to link debit/credit note to a particular invoice please follow these steps:
 While making a debit and credit note you can link it with a particular invoice through bill by bill adjustment feature
 To enable this feature and link it with invoice please follow these steps:
 Step 1: Go to administration menu
 Step 2: Then click on configuration
 Step 3: Then click on features and option button
 Step 4: Then click on accounts tab after that tick the bill by bill details option to enable it
 Step 5: After that make sure bill by bill details option should be enable in party master
 Step 6: Then while creating invoice such as sale and purchase a popup window will appear you need to select method as new reference and specify reference number and amount etc then proceed and save the invoice
 Step 7: After that when you will generate debit or credit note with the same party you will get same window in that voucher also 
 Step 8: So specify adjustment as method then proceed 
 Step 9: Afterwards your debit and credit note will successfully link with a invoice

if you want to link debit/credit note to a particular invoice please follow these steps:
 While making a debit and credit note you can link it with a particular invoice through bill by bill adjustment feature
 To enable this feature and link it with invoice please follow these steps:
 Step 1: Go to administration menu
 Step 2: Then click on configuration
 Step 3: Then click on features and option button
 Step 4: Then click on accounts tab after that tick the bill by bill details option to enable it
 Step 5: After that make sure bill by bill details option should be enable in party master
 Step 6: Then while creating invoice such as sale and purchase a popup window will appear you need to select method as new reference and specify reference number and amount etc then proceed and save the invoice
 Step 7: After that when you will generate debit or credit note with the same party you will get same window in that voucher also 
 Step 8: So specify adjustment as method then proceed 
 Step 9: Afterwards your debit and credit note will successfully link with a invoice

It is not recommended to change the voucher numbering if gst return is already filed or e-invoice is genrated still if you want to modify check below steps
If you want to change the voucher number for your gst invoice you need to follow these steps:
Step 1: Go to transactions menu'
Step 2: Open the invoice from modify or list button in which you want to change voucher number
Step 3: Then click on voucher number field to chnage the voucher number
Step 4: If your numbering is automatic then it will not allow you to change the voucher number
Step 5: So you need to change the voucher numbering as manual 
Step 6: To change the numbering as manual go to administration menu
Step 7: Then click on configuration 
Step 8: Then click on voucher series configuration 
Step 9: Then select the invoice such as sale,purchase etc
Step 10: Then select the series and click on voucher numbering and set it as manual and save the changes
Step 11: Now you can modify the voucher number of your gst invoice
Step 12: Before proceeding for above mentioned steps please make sure you have a latest backup of your data

If you want to add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps:
 To add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps: 
 1. If you charge expenses at Bill sundry level then 
 Step 1: Go to administration and then click on masters menu 
 Step 2: Now select the bill sundry tab and click on modify to access on mdify mode 
 Step 3: Select the expense bill sundry master, for example, freight charges, and specify Y for Adjust in sale amount from accounting in sale configuration. 
 Step 4: Save the configuration. Your expense will now be added to the sales ledger. 
 2. If you charge expenses at Item level then, 
 Step 1: Go to administration and then click on masters menu 
 Step 2: Now select the Item tab and click on modify to access on mdify mode. 
 Step 3: Select the expense item master, such as freight charges, and indicate Not required for sales account tagging 
 Step 4: Save the configuration. Your expense will now be added to the sales ledger.