Frequently Asked Questions

First you have to tell what changes you were made in numbering,IF you wants to change or modify your voucher numbering you can follow these steps:
 Step 1:Go to the Administration menu,
 Step 2:Click on Configuration,
 Step 3:Click voucher series configuration,
 Step 4:Click on sales and select series,
 Step 5:Click voucher numbering,Here you can modify and set your voucher numbering automatically as you want.
 Step 6:Click ok,then window will appear,If you want to set voucher numbering from the beginning,please select the Re numbering option as Yes,If you want the numbering to be automatic when you enter a voucher now,you can specify No in re numbering.

There is no issue if in both FY have same voucher numbering. 
You can add prefix or suffix to voucher numbering to differentiate between both financial years.
To Add Prefix/ Suffix with voucher number, please follow the steps below:
Step 1: Go to administration menu
Step 2: Click on Configuration and press enter on Voucher Series Configuration option
Step 3: Press enter on Sales then select Series(e.g. Main) 
Step 4: Click on Voucher Numbering Tab 
Step 5: Add prefix value in Prefix field and in suffix field enter the suffix value & save voucher numbering configuration without renumbering
 Note : Make sure you have Latest backup of a company.

Pls Follow the Below Steps:
 Step 1: Administration
 Step 2: Configuration
 Step 3: Voucher Series Configuration
 Step 4: Select the required voucher type and series
 Step 5: Voucher Configuration
 Step 6: Enable the Settlement details option Step 7: Click on Configuration tab
 Step 8: Specify the settlement mode and account.
 Step 9: Enable the required option as per your need
 Step 10: During voucher entry, Settlement window will popup after saving the voucher.
 Step 11: Can check Settlement wise report under Display Menu.
 Note : Settlement Details option can be use for Standard and POS.Once you entrerd the transaction under settelement you cannot disable it.

To modify or reset auto-generated invoice number sequence You can follow the steps. 
 Step 1. Take backup of current data 
 Step 2. Open BUSY and open company 
 Step 3. Go to administration menu click 
 Step 4. Configuration click 
 Step 5. Voucher series coniguration click 
 Step 6. Select relevant voucher and select series 
 Step 7. Voucher numbering click 
 Step 8. Now configure the voucher numbering 
 Step 9. Save the configuration 
 Step 10. You will get the option of renumber the voucher numbering while saving, press no to it 
 Now you can check the voucher numbering.

Yes, there an advanced pause option available to configure consolidation settings for that, you need to follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration 
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and enable consolidate item while saving and click on save button and again to click on save button.

To set the default item's quantity in vouchers, you need to follow these steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select voucher series configuration then select the voucher type and choose the voucher series.
Step 3: On right side click on voucher configuration and after opening click on configure standard POS option at right side bottom.
Step 4: A window will appear where you can specify the default quantity then save.
Step 5: If enabled advanced POS billing then click on configure advance POS options and after opening it in quantity field set fixed or semi variable then sepcify the default quantity value.

To enter item's more details in purchase voucher, you can use the item description feature. To enable it follow the below steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select voucher series configuration then select the purchase voucher and its series.
Step 3: On right side click on voucher configuration tab and here set Y on item wise description option.
Step 4: Click on configure button and specify the number of lines as per the requirements then save.
Step 5: Now, when you enter item in purchase voucher item wise description window will pop up in that you can mention other details of item.

To Disable transporter details option showing up for the services business in BUSY, You can follow the below steps : 
 Step 1. Go to Administration menu and then click on Configuration 
 Step 2. Then Select Voucher series Configuration and Voucher series then click on voucher configuration. 
 Step 3. Then disable Input Transport Details 
 Step 4. If you are doing Local Transactions, then for disabling transport details for local transactions : 
 1. Go to Administration menu then click on Configuration 
 2. Select Feature and option then click on GST\VAT 
 3. Disable Transport details in local sales / purchase

To prompt for copy voucher after saving the sale invoice in BUSY follow below steps:
Step 1: Go to Administration menu and click on configuration submenu.
Step 2: Then click on voucher series configuration option and select sale invoice, series and click on voucher configuration option.
Step 3: Here you are enable propmt to copy voucher after saving as Y, then select target voucher type and series in which you want to copy voucher then save it.
Step 4: After that when you are creating an invoice and save it, a prompt window will appear to copy voucher then press yes as per your requirement and save it.

To enter Transport details during creation of delivery challan you can follow some steps: 
 Step 1: Go to Administartion and Click on Configuration. 
 Step 2: Now click on Voucher Series configuration and then select Material issue to party voucher type . 
 Step 3: Now select the series and then click on click voucher configuration. 
 Step 4: Now enable input transport window Option and save the configuration. 
 Step 5: Now Go to Transaction and click on Mat. issue to voucher and during the saving process Transport window will come and enter Transporter name and id by click on Add option.