Frequently Asked Questions

We can use the Item-wise discount option, if we enter multiple items in a voucher and each item has a different discount.
To give different discounts for each Item in a single voucher follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on Item-wise Discount. 
Step 4: After enabled that a option will be highlighted by the name of “Specify Discount Structure”
Step 5: In that field we can select the structure as per the requirement i.e, Percentage, Per main unit, Absolute amount etc.

If item description is not picking automatically in BUSY For that you need to follow these steps :
Step 1: Go to administration menu then click on configuration and go to voucher series configuration.
Step 2: Then select voucher type and voucher series and go to voucher configuration.
Step 3: Enable item wise description and in below Set as Y to pick item description through F4 and click on ok and save button.
Step 4: Go to transactions menu add voucher for first time add manually item description and save the voucher.When you create voucher next you can pick item description multiple times without typing it repeatedly.

In BUSY there is no restriction for showing account masters while doing transaction, in Sales we can pass transaction with a creditor also. But if still someone wants, in sales only sundry debtor’s master should show then they can configure the same from Filter value for Party dropdown
To show sundry debtors only while doing sales follow the below steps: 
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on “Filter value for Party dropdown” and write the Group name in the given field and save.

To embed the year in the voucher number in BUSY,you need to follow these steps: 
Step 1 : Go to Administration and then Configurations. 
Step 2 : Select Voucher Series Configurations and choose the voucher type you want to edit. 
Step 3 : Select the desired series and click on the Voucher Numbering button on the right side. 
Step 4 : Choose the Voucher Numbering Type as Automatic. 
Step 5 : Set the Renumbering Frequency as Yearly. 
Step 6 : Choose the option "Embedded Year in Voucher Number" and select the desired format. 
Step 7 : Click on OK to save the configuration.

To configure BUSY to consolidate items automatically while saving the bill, you need to follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration 
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and enable consolidate item while saving and click on save button and again to click on save button.

To configure the bill number format in BUSY, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of which you want to configure the bill number format, such as sale, purchase, etc. 
Step 3: Then, select the voucher series and click on Voucher Numbering.
Step 4: Choose the Numbering Type as either Automatic or Manual. 
Step 5: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
Note: Take backup of your data before making any changes.

To round off the voucher value automatically in BUSY, you need to follow these steps:
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Choose voucher series configuration then select the required voucher type like sales, purchase etc.
Step 3: Select the series of voucher then click on voucher configuration tab which appear in right side of screen.
Step 4: On right side set Y on auto round off final amount and click on configure button.
Step 5: Tick on automatic and specify round off + in round off upper and round off - in round off lower then press ok and save.

Yes, you can configure auto numbering in BUSY. steps to configure auto numbering option in BUSY.
 Step 1: Take a latest backup of the company.
 Step 2: Go to administration option and click on configuration option.
 Step 3: Then select voucher series configuration option and select the relevant voucher type and series.
 Step 4: Then navigate to right hand side and select voucher numbering option.
 Step 5: In next window of voucher numbering type as automatic.
 Step 6: And next add numbering info according to your need.
 Step 7: Lastly click on ok button and make sure to select renumbering option no.

To create voucher optional fields while creating a challan in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type as material issue to party or material received from party and voucher series go to voucher configuration.
Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric in BUSY by enabling the vocuher optional field . It can be either numeric or text and text will work as alphanumeric then click on save button.
Step 4 : Now go to transaction and add voucher.

If you want to customize voucher numbering sequence in BUSY, you can follow these steps:
Make sure to take latest backup before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Numbering.
Step 3: Choose the Numbering Type as either Automatic or Manual. 
Step 4: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.