Frequently Asked Questions

TDS return can be best described as the quarterly statement or summary of all TDS-related transactions made during the specific quarter. Typically, it comprises details of the TDS collected and deposited to the Income Tax Authority by the deductor.
To file TDS return from BUSY follow the below steps:
Step1: In TDS return, firstly we need Form 26Q data.
Form 26Q data will be only available in BUSY after the payment entry in BUSY.
Go to Transaction ->Payment/Journal Voucher
Step2: To generate TDS/TCS Return file go to Print/email/sms -> TDS report->E-TDS return (Non salary).
Step3: Select file location where you want to export your file e.g. C:\BUSYWin\Form26Q.txt.
Step4: Click on the print button. A form 26Q file with extension .TXT will be exported to the mentioned location.
Step5: Now you can upload the form 26Qgenerated from BUSY to the offline TDS FVU utility with other required files. This TDS utility to be downloaded from NSDL Website
Related Videos:
https://www.youtube.com/watch?v=nZrLdbkMMtw 

In case if you are doing normal entry there is no requirement for the regularization but if you have did PDC entry in that case regularization is required 
To know about the regularization feature you can follow below steps:
Step 1: Go to administration menu
Step 2: Then click on configuration 
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry 
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that and you can regularize it

Best way to track your bills receivable in BUSY is to use the Bill by Bill feature. This feature allows you to track the outstanding amount of each bill in a detailed way. Here are the steps to use this feature:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Select Features / Options and click on Accounts. Here you will a feature of Bill-by-Bill Details click on the check box to turn on that and save the configuration.
Step 3: Open your party's master and set Y on Maintain Bill By Bill Balancing and save.
Step 4: Now, at the time of voucher entry such as sale, purchase etc a window will appear for creating / Adjusting Bill references.
Step 5: You can view Bills Receivable report for track outstanding from Display menu and click on Outstanding Analysis.

If you want to enter post dated cheques and track them in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the "Post Dated Cheques in Payment/Receipt Vouchers" option. Just click on the checkbox to turn it on.
Step 3: Now, when you enter Payment/Receipt voucher, you can select Type as PDC and enter PDC Date.
To regularize post dated cheques, you can follow these steps:
Step 1: Go to the Administration tab and click on Miscellaneous Data Entry.
Step 2: Select the Regularize PDF option and filter by One Bank or All Banks.
Step 3: Enter the date range and open the report. Select the entry that you want to regularize and click on the Regularize button.

To enable multi currency feature then follow the given steps :
 Step 1: Go to Administration Menu
 Step 2: Click on configuration 
 Step 3: Then click on Feature and option 
 Step 4: Then click on Accounts option 
 Step 5: Then tick on the multi currency option an save the configuration by click on save button
 Step 6: Then go to masters option 
 Step 7: Then click on Accounts 
 Step 8: Then click on modify option and open party in modify mode then enable multy current option as Y and specify multi currency opening balance if needed 
 Step 9: Then save the account master 
 Step 10: While creating voucher you will get the multi currency option then mention neccessary details then save the voucher 
 Step 11: Afterward, you can check reporting of multicurrency in account ledger from display menu

To manage Outstanding Dues in BUSY through Bill by Bill feature then please follow the steps given below : 
 Step 1: Go to Administration menu 
 Step 2: Click on Configuration option 
 Step 3: Then click on Feature and option 
 Step 4: Then click on Accounts feature 
 Step 5: Then enable bill by bill Details as Y then click on configure Box and enbale bill by bill for all accounts and save the configuration by click on save button 
 Step 6: Then go to Administration Menu 
 Step 7: Click on masters option and open Account master and enable billi by bill feature as Y and then save the configuration
 Step 8: While raising the vocuher create new reference in bill by bill reference window then save the voucher 
 Step 9: Afetrward, you can check Outstanding report in display Menu

To troubleshoot errors related to generating an export invoice in US dollars in BUSY, follow these steps:
 Step 1: Check the currency settings by going to Administration and selecting Configuration.
 Step 2: Choose Features/Options, then select Account. Ensure that Multi-Currency feature is activated.
 Step 3: In the Master option, verify exchange rates. Make sure that the exchange rates for converting rupees to dollars are accurate and up-to-date.
 Step 4: Check customer details. Ensure that the customer's country and other necessary details are correctly entered in the account master, and multi-currency option is enabled in the party master.
 Step 5: Review all invoice data, including item prices, quantities, and tax calculations, to ensure accuracy.
 Step 6: Use the latest version of BUSY to benefit from bug fixes and improvements after updates.
 Step 7: If the issue persists, contact BUSY's technical support by dialing 8282828282 for further assistance.

BUSY has a Ledger Reconciliation feature that helps you to match your accounts entries with your books. You can use this feature to verify the accuracy and completeness of your accounting records. To use this feature can follow these steps:
Step 1: Open your company, then go to the Administration tab and click on configuration.
Step 2: Select Features / Options and then click on the Accounts tab. Here, you will find the Ledger Reconciliation option. Just click on the checkbox to turn it on.
Step 3: To open your ledger, press ALT+L and choose the account ledger that you want to reconcile.
Step 4: Enter the date range and select Y for Enable Reconciliation. 
Step 5: In the report, you can press F4 to reconcile each entry. You can also add remarks if needed.
Further, if you generated any report from BUSY, you can manualy reconcile it with your source.

To create the new cost centers you have to first enable the feature and then create the same. Kindly follow the below mentioned steps:
Step 1: Go to administration then click on the configuration.
Step 2: Then open the feature & option then select accounts tab.
Step 3: Check the option of cost center to enable and click on configure.
Step 4: A new window will appear, from which you can check the options as per your requirement.
Step 5: Now click on OK button to save the configuration in window and also click on save button to save from the outside.
Step 6: Now again go to administration then click on masters option.
Step 7: Select the cost center option and then click on add and create the cost center master by adding the name and relevant group.
Step 8: Now you can check the cost center at the time of voucher entry.

If your sales and purchase return are not reflecting in ledger there could be a several reasons of it to resolved it follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on features and option then click on accounts tab
Step 3: Then tick the posting in accounts through sales and purchase return to enable it
Step 4: After that save the changes
Step 5: Then open that sales or purchase return voucher from transactions menu that is not showing in ledger 
Step 6: Then click on item grid and press enter once and check if you have specify sale account in some other account or not
Step 7: If some other account is tagged you need to correct it and save the master
Step 8: After that take a backup of your data and run regenerate dual vouchers from house keeping menu