Frequently Asked Questions

To reconcile bank statement in BUSY , you can follow the below steps:
 Step 1: Go to administration and then click on configuration
 Step 2: Select the features and option
 Step 3: Then click on Accounts tab
 Step 3: Now, enable the Bank reconciliation feature 
 Step 4: Next , Go to display and select the Bank reconciliation option
 Step 5: Click on Show all entries
 Step 6: Now select you bank account with date range and open the report
 Step 7: Finally, the bank report is ready for reconciliation with the bank statement.
 Step 8: Press F4 function key to clear the entry , a window will appear to feed clearing date
 Step 9: Select Y in clear entry field and mention clearing date as per bank statement .
 Note - The bank reconciliation feature becomes blur or hidden once it has been applied.

In BUSY you can also user Account Category Option, by using this you can create multiple account category you can follow these steps:
Step 1:   go to the Administration tab on the top menu bar and click on Configurations.
Step 2: Select Features / Options and click on Accounts.
Step 3: Here you will find a feaure with named Maintain Account Category, jusk click on check box to turn it on and can mention caption as needed.
Step 4: Now, when you create an expense master, you can create Account Category and tag into that master and categorize your expense accordingly.
For Item Category Option, Pls Follow Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features & Options
Step 4: Inventory
Step 5: Enable the Item Category Option
Step 6: Open the Item master 
Step 7 : Press F3 & Create Item Category
Step 8: Add it through custom column in inventory Reports

BUSY has a "Ledger Reconciliation" feature that helps you to match your ledger entries with your books. You can use this feature to verify the accuracy and completeness of your accounting records. To use this feature can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Ledger Reconciliation option. Just click on the checkbox to turn it on.
Step 3: To open your ledger, press ALT+L and choose the account ledger that you want to reconcile.
Step 4: Enter the date range for the reconciliation and select Y for Enable Reconciliation. 
Step 5: In the report, you can press F4 to reconcile each entry. You can also add remarks if needed.

To enable Multi Currency feature in BUSY. follow the steps given below:
Step 1 : Go to Administration, then Configuration, then Features / Options. Click on Accounts
Step 2 : Enable the Multi Currency feature and specify the Currency Con Decimal Places and Save 
Step 3 : Go to Administration, then Masters, Add the Alternate Currency ($, £ and € are added by default) 
Step 4 : Go to Administration, Open Account Masters and enable Multi Currency option in required masters, 
Step 5 : Go to Transactions, Add the Vouchers, Multi Currency window appears in the header, Select the Currency and enter the Exchange Rate details 
(This window does not appear if user select the item wise Sales & Purchase Type in Dual Voucher)
Step 6 : Go to Display, then Accounts Books, then Accounts Legder, Click on Account-Wise, Select the MultiCurrency option to view the report.

To analyze your accounts receivable aging report, you need to follow these steps:
 Step 1. Access your accounting software or system.
 Step 2. Locate the option or menu for generating reports.
 Step 3. Look for the accounts receivable aging report or a similar report.
 Step 4. Select the desired date range for the report.
 Step 5. Run the report to generate the aging analysis.
 Step 6. Review the report to analyze the aging of your accounts receivable.
 Step 7. Pay attention to the different aging periods, such as 30 days, 60 days, 90 days, etc.
 Step 8. Identify any overdue or outstanding invoices.
 Step 9. Analyze the total amounts owed by each customer or debtor.
 Step 10. Use this information to assess the status of your accounts receivable and take appropriate actions, such as following up on overdue payments or implementing collection strategies.

BUSY has a "Ledger Reconciliationfeature that helps you to match your ledger entries with your books. You can use this feature to verify the accuracy and completeness of your accounting records. To use this feature can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Ledger Reconciliation option. Just click on the checkbox to turn it on.
Step 3: To open your ledger, press ALT+L and choose the account ledger that you want to reconcile.
Step 4: Enter the date range for the reconciliation and select Y for Enable Reconciliation. 
Step 5: In the report, you can press F4 to reconcile each entry. You can also add remarks if needed.

To handle foreign currency transactions in BUSY, you can use Multi Currency feature.
 To set it up you can follow these steps:
 Step 1: Go to the Administration tab and click on Configuration.
 Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. 
 Step 3: Here, you will find the Multi Currency option. Just click on the checkbox to turn it on.
 Step 4: Next, when you create accounts set Y on Multi Currency. 
 Step 5: Now, you can record sales, purchases, receipts, payments, and other vouchers in any currency and convert them to your base currency automatically according to the conversion rate.
 Step 6: You can track reports and statements in any currencies under the Display menu
 Step 7: You can also track forex gain or loss due to currency differences & exchange rate fluctuations.

To enable the multi-currency feature in BUSY, you need to follow these steps :
Step 1 : Open BUSY company in which you want to enable multi currency feature 
Step 2 : Go to Administration menu then click Configurations
Step 3 : Select Features and Options then click on Accounts tab
Step 4 : Now enable Multi currency feature and add currency conversion decimal places and save.
Step 5 : Now go to administration then master 
Step 6 : Go to Currency add details in Currency master and conversion rate in Currency conversion
Step 7 : Now select account on modify mode and enable multi-currency option in Party Account Master
Step 8 : Go to transactions select sale type as export then select party account name and define the multi curreny as need in the voucher and enter all necessary details in voucher and click on save button.

To make a salesman or broker master and pay their commission separately in BUSY, follow the steps below:
Step 1: Go to the Administration menu then click on Configuration option
Step 2: Now select Feature/options and click on Accounts tab
Step 3: Enable salesman/commission wise reporting and define caption
Step 4: Enable commission in voucher type and mention commission type in configuration
Step 5: Now go to master then salesman and Add 
Step 6: Mention salesman name in mater and tag account then save
Step 7: When saving voucher salesman window will appear you can mention salesman and commission calculation
Step 8: Go to display then commission calculation
Step 9: Select date range and salesman then open report 
Step 10: Press f4 to post voucher of payment of commission to salesman
Step 5: Now go to master then salesman and Add 
Step 6: Mention salesman name in mater and tag account

If you want to configure the cheque format in BUSY, you can follow these steps:
Step 1: First, you need to enable the cheque printing feature by going to the Administration tab on the top menu bar and clicking on Configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Cheque Printing option. Just click on the checkbox to turn it on.
Step 3: After enabling it, go back to the Configurations tab and click on Cheque Printing. This will open a window where you can add and configure your cheque format as per your cheque size and layout.
If you need any assistance you can contact to your authorized channel partner or reach out to us on our 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.