What are Masters, and How to Manage them under E-way Bill?
E-way Bill Masters refer to the basic information and data that are required to generate an e-way bill, such as the supplier, recipient, product details, and transport mode. Managing these masters is crucial for the seamless and error-free generation of e-way bills.
Under India’s E-way bill system, businesses must maintain and update their masters regularly to ensure accurate and compliant e-way bill generation. In this context, proper management of masters involves creating and maintaining accurate and up-to-date information, ensuring consistency across various documents and systems, and ensuring compliance with relevant regulations and guidelines. This article will provide an overview of the key aspects of managing masters under the E-way bill system.
Why is Maintaining E-way Bill Masters Important?
Maintaining the E-way bill masters and keeping it updated on the E-way bill portal is essential as it helps in saving the registered taxpayer’s time. Entering the exact details of the customer, the product with HSN codes, GST rates, etc., is a cumbersome process. Thus, the Masters feature helps make the process quicker by avoiding repetitive tasks.
How Do E-way Bill Masters Work?
E-way Bill masters on the portal work according to the history of the records of the products, client or customer details, supplier details, and transporter details. As soon as the taxpayer enters the first letter of the required information, Masters, automatically fills in the details.
Busy Accounting Software’s auto e-way bill generation feature will make your entire process easy and convenient.
What are the Different Types of E-way Bill Masters?
The different types of Masters are:
- Product Master
- Client or Customer Master
- Supplier Master
- Transporter Master
Let’s look at each of them in detail.
Product E-way Bill Masters
To create a Product Master, a registered taxpayer must log in to their account on the e-way bill portal. Then follow the below steps:
Step 1: Select the option of Master from the left side of the panel, and under the drop-down section, click on Product.
Step 2: Further, fill in the following details:
- The Product name
- Measurement unit of the Product
- Brief description
- HSN code
- Rate of tax for all the taxes (SGST, CGST, IGST, Cess)
Step 3: After filling in the above details, click Submit, and the system will validate the details. If there are any errors, correct them and recheck the information before clicking on Submit again.
Client or Customer E-way Bill Masters
To create client or Customer E-way bill masters, the registered taxpayer must select the option of Clients under the drop-down menu of Master. The user must provide details based on the situation, whether the customer is registered or not.
Step 1: If the customer is a registered taxpayer, then the user must enter the GSTIN, and the system will automatically show the customer’s details.
If the customer has an additional place of business, then both the main and the additional place of business will be shown. The user must select the place of business and the distance in km from his place of business.
The user will then have to press the Submit option. After submitting, the system will save the details.
Step 2: In the situation where the customer is not registered, the user needs to select the option of Unregistered and then fill in the following details:
- State (Select from the drop-down menu)
- Name
- Address
- Place
- PIN Code
- Mobile Number
- Email ID
- Approximate Distance (in KM)
After filling in the above details, the user must click Submit.
As soon as the details are submitted, the customer details, the system will validate the information, and if there is any error, a pop-up will appear. Once the information is confirmed, the portal will save the customer Master.
Supplier Master
The procedure of creating a supplier’s Master is the same as the one making the Customer Master.
Transporter Master
To create a Transporter Master, the user needs to follow the given steps:
- Under the Master option on the E-way bill portal, select Transport
- Enter the Transporter’s number and then click on Submit
- The legal name details will be automatically filled
- Users must input their state, name, client’s address, location, pin code, phone number, email address, and approximate distance from their company location. After the information is submitted, the system verifies the entered values and displays the proper notification for any mistakes.
Thus, the client information is recorded in the Masters and will be accessible as needed.
Creating E-way Bill Masters in Bulk
To create the Masters in bulk, the user must go to the e-way bill portal (www.ewaybill.nic.in). Then follow the below steps:
Step 1: On the portal’s Homepage, click on How to Use. Select the option of Tools, and under that, select Bulk Generation Tools.
Step 2: Click on Master JSON Preparation to download
Step 3: The user needs to fill in the details in the downloaded files and validate them
Step 4: Click on Prepare JSON on each excel.
Step 5: Select the sheet on which you want to update the data
Step 6: Upload the JSON file created, and then the list will be available to view once the file is uploaded successfully.
To know more about JSON files, schema and template, read here
Conclusion
Updating and maintaining E-way Bills Masters is important as it will help taxpayers save time by not entering the same customer details, product, HSN, GST Rate, etc. Using Busy Accounting Software’s e-way bill master facility, every taxpayer can easily update and maintain the master.
