Breaking Down The Costs: A Complete Guide To Accounting Software Prices

Understanding accounting software costs is crucial for businesses to make informed decisions based on their budget and requirements. This guide helps identify the right software that offers the best value, ensuring efficiency, scalability, and seamless integration with existing business processes—key factors for streamlining financial management.

Before looking at the cost breakdowns, let’s understand what free and paid accounting software is.

BOOK A FREE DEMO




    Accounting

    Free vs. Paid Accounting Software

    Deciding whether to get free or paid accounting software involves balancing their benefits and trade-offs according to your business needs.

    Here are the key differences between free and paid accounting software:

    Aspect Free Accounting Software Paid Accounting Software
    Cost No cost, ideal for businesses with a tight budget or just starting out. Requires investment, either through subscription fees or upfront costs, reflecting its advanced capabilities.
    Target Business Best suited for small companies or startups with simple accounting needs. Designed for growing businesses that need scalable and more sophisticated financial management.
    Features Offers essential functions like invoicing, expense management, and basic financial reporting. Provides advanced features such as GST compliance, customizable reporting, inventory management, multi-currency support, and more.
    Cloud Flexibility Often available as cloud-based solutions, enabling access from anywhere. Also available on cloud platforms, typically with additional integration capabilities for other business tools.
    Customer Support Generally limited support with potential storage constraints. Includes reliable customer support, regular software updates, and robust resources to aid in business scaling.
    Integration May have limited or no integrations with other systems. Typically integrates with a wide range of business applications (e.g., CRM, ERP), supporting complex workflows and enhancing overall productivity.

    Factors That Influence Accounting Software Pricing

    Several factors that vary depending on the business’s needs influence accounting software pricing. Key factors include –

    1. Features and Functionality: More advanced features like invoicing, payroll, inventory management, and financial reporting increase costs. Customizable software may also cost more.
    2. Number of Users: Accounting software pricing often depends on the number of users who need access. Larger teams or multi-user access can raise the accounting software price.
    3. Deployment Type: Cloud-based solutions generally have subscription fees, while on-premise software might involve higher upfront costs for installation and maintenance.
    4. Integration Needs: If the software needs to integrate with other systems (e.g., CRM or ERP), additional accounting for software costs may apply for compatibility and customization.
    5. Support and Training: The level of customer support, including live assistance or training, can impact the pricing.
    6. Software Vendor: Different vendors offer varying accounting software price points based on brand reputation, security, and added value.
    7. Customization and Add-ons: Tailored solutions or additional features, such as specialized reports or analytics, can increase costs.

    To overcome the factors influencing software pricing, explore BUSY, the accounting solution offering powerful features, seamless integrations, and expert support at scalable pricing, empowering your business to streamline operations and boost efficiency.

    Breakdown of Common Pricing Models

    BUSY is a feature-rich business accounting software designed for micro, small, and medium enterprises (MSMEs). It offers a comprehensive suite of tools for billing, inventory management, GST compliance, and financial reporting, making it a reliable choice for businesses looking to streamline their operations. It offers two pricing models –

    Get a Free Trial – Best GST Accounting Software For Small Business

    Perpetual Pricing Model

    BUSY offers a Perpetual Pricing Model where the users have to pay a one-time fee for various versions according to their business needs. The Express plan is free and covers all basic billing, accounting, and reports for multiple companies.

    • The Basic plan cost of accounting software is ₹9,999 (exclusive of GST) and will offer advanced billing, invoicing, configurable payment reminders, and more.
    • The Standard plan, which costs ₹14,999 (exclusive of GST), enables support for GST and e-invoicing and dips into advanced inventory management.
    • At ₹19,999 (exclusive of GST), the Enterprise plan adds features for multi-branch businesses, including security and payroll management.
    Subscription Pricing Model

    BUSY also offers a Subscription Pricing Model, with Express being free for basic functionality. The Blue plan, costing ₹4,999/year(exclusive of GST), includes features like unlimited invoicing, ledger reconciliation, and multi-company support.

    The Saffron plan at ₹6,999/year (exclusive of GST) includes GST features, e-invoicing, and production planning. The Emerald plan, priced at ₹9,999/year, offers multi-branch operations, payroll management, and additional data security features.

    Average Pricing for Small Businesses

    Using accounting software pricing options for small businesses depends on functionality, user numbers, and deployment options. Cloud-based solutions are usually offered through subscription plans that start from ₹4,999 up to ₹14,999 per annum. It also typically comes with key features like invoicing, comprehensive reporting, and multi-company support.

    Get a Free Trial – Best E Way Bill Software

    Choosing the Right Plan Based on Your Business Needs

    To choose the right plan, consider these factors:

    1. Business Size and Complexity: Small businesses may only need basic plans, while larger businesses require advanced features like inventory and multi-location support.
    2. Key Features: Identify features like GST compliance, multi-currency support, and inventory management.
    3. Budget: Free plans are great for startups, but paid plans offer better scalability and features for growing businesses.
    4. Scalability: Choose a plan that can grow with your business, allowing you to add users and manage more operations.
    5. Customer Support: Paid plans offer comprehensive support, ideal if quick assistance is crucial.
    6. Trial Period: Before committing, use demos or trials to ensure the software fits your needs.

    Conclusion

    BUSY pricing plans cater to flexible pricing plans for small businesses and growing enterprises. You can choose The Perpetual Pricing Model or The Subscription Pricing Model, and the software is equipped with all the necessary accounting, GST, invoicing, and several features to scale your business.

    Frequently Asked Questions

    • What additional costs should I consider when choosing accounting software?
      There could also be implementation fees, ongoing maintenance, trainers, support, and add-ons for payroll and advanced reporting. These costs can add up, so including them in your total software budget is important.
    • How can I save money when choosing accounting software?
      To save money, consider free or lower-tier plans with essential features, negotiate long-term pricing deals, and avoid unnecessary add-ons. Opting for cloud-based solutions typically reduces upfront costs and eliminates the need for on-site hardware and maintenance.
    • How much does cloud-based accounting software cost compared to on-premise solutions?
      Cloud-based accounting software generally has a subscription fee ranging from ₹4,999 to ₹14,999 annually. In contrast, on-premise solutions often require higher upfront costs for licenses, installation, and ongoing maintenance, making them more expensive over time.
    • Do I need to pay extra for integrations with other business tools?
      Many accounting software solutions charge extra for integrations with tools like CRM, ERP, or payroll systems. These costs can vary based on the complexity and number of integrations required, so it’s important to confirm pricing upfront.
    View all FAQs
    Please Wait
    • Home
    • /
    • accounting
    • /
    • breaking down the costs a complete guide to accounting software prices

    BUSY is a simple, yet powerful GST / VAT compliant Business Accounting Software that has everything you need to grow your business.

    phone Sales & Support:

    +91 82 82 82 82 82
    +91 11 - 4096 4096
    Copyright © BUSY Infotech Pvt. Ltd. All Rights Reserved