Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - change fy
How to carry forward the balance to new financial year if my opening balance are not matching with previous year closing balance?
If you want to carry forward the balance to new financial year if your opening balance are not matching with previous year closing follow these steps:
Step 1: Take a backup of your current data then go to previous financial year
Step 2: Then go to housekeeping menu and run update master balance
Step 3: After that go to administration menu and select change financial year option.
Step 4: Select the next financial year and it will ask you that do you want to carryforward the balance yes or no.
Step 5: Select it as Yes and proceed and then select it as new and changed masters and proceed by clicking on start button
Step 6: If still facing the same issue in closing and opening balance kindly run the same process through all masters instead of new and changed masters
How can I ensure that the carry forward balance process for my inventory items is done correctly?
To ensure that the carry forward balance process for your inventory items is done correctly in BUSY, You should check the closing stock and opening stock report in last year and current year respectively.
To view stock status report, follow these steps:
Step 1: Open your company in last year then go to the Display menu.
Step 2: Select stock status report then click on closing stock alphabetical and then choose Balance Only option.
Step 3: Enter the report date then press ok to view the report and see the closing quantity and balance of your inventory.
Step 4: Go to the next financial year and with the same process see the opening stock report under the stock status menu.
Step 5: Compare the last year values with current year and check if the inventory balances are carry forwarded or not.
How do I split my company data if it contains entries across multiple financial years?
To split your company data if it contains entries across multiple financial years in BUSY, you can follow these steps:
1. Open the company from the company menu.
2. Enable the option to show financial years if they are not already visible.
3. Select the company and financial year you want to split.
4. Take a backup of your data to ensure its safety.
5. Use the split financial year feature to separate the data for each financial year.
6. Repeat the process for any additional financial years you want to split.
7. After splitting, you can manually adjust the opening balances for each financial year if needed.
Please note that if your company has more than two financial years, only the first and last financial years can be split.
While changing Financial Yearit show rte
if issue occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK in master or vouchers error occurred that time you need to remove JUNK and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. some times RTE 5 showing because of your system going to sleep mode so you have to remove sleep mode from edit power plan.
while changing Financial Yearit shows error
if issue occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK in master or vouchers error occurred that time you need to remove JUNK and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. some times RTE 5 showing because of your system going to sleep mode so you have to remove sleep mode from edit power plan.
issue in change Financial Year
if issue occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK in master or vouchers error occurred that time you need to remove JUNK and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. some times RTE 5 showing because of your system going to sleep mode so you have to remove sleep mode from edit power plan.
How to change financial year in BUSY?
if issue occurred in changing Financial Year so there is multiple possibilities
1.while create new Financial Year some times because of JUNK in master or vouchers error occurred that time you need to remove JUNK and then process to create new Financial Year
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. some times RTE 5 showing because of your system going to sleep mode so you have to remove sleep mode from edit power plan.
I carried forward incorrect opening bank balance from last year. How can I correct the bank balance?
If opening balance is incorrect aacording to previous year's balance,follow these steps to correct it
Step 1 Take backup before runnning any process
Step 2 Then open your company and then switch to previous financial year
Step 3 Now in last year,check out the bank ledger and all entries,and add corrected entries
Step 4 You can also update master balance option after backup in last year
Step 5 Now go to adminstration and then select change financial year option
Step 6 Now change to next finacial with new and changed option and proceed to change
Step 7 Now you can check your opening balance of bank ledger,it will be updated according to closing of previous financial year
Note:If incase if it is single financial year company,then you can change opening manually
Why am I unable to locate the source of discrepancies between my opening and closing balances?
If any updates were made in the previous year without carrying forward the balance there there will be mismatch between the previous year's closing and the current year's opening, follow these steps to reconcile the discrepancy:
Step 1: Take the latest backup of you data.
Step 2: Login company with admin user and switch the financial year to previous year.
Step 3: Go to Housekeeping section then click on Update master balance option and click on Ok tab.
Step 4: After completing the process, Go to administration then click on change fincial year option.
Step 5: Select the required financial year then a window will appear to carry balance , click on Yes.
Step 6: Now, Select New and change master for balance to be carried then click on Start button.
How do I ensure that my bank account balance is carried forward to the next year?
To update your bank account balance to get carried forward to the next financial year in BUSY ,please follow below steps:
Step 1: Open company then press F11 to switch the last financial year.
Step 1: Go to the House keeping menu and then select the Update master balance Option.
Step 2: And then click on the ok button to start the process and wait till complete it.
Step 3: After completion of Update master balance process . you need to carry forward balance to next financial year.
Step 4: Go to Administration menu then click on change financial year option.
Step 5: Then click on carry bank reconciliation entries to next year and press start button to proceed.
Step 6: Then click on Financial year from current year option and change year with all masters.
