Frequently Asked Questions

In BUSY,You cannot split the multiple financial years together but you can split the single financial year.It should be either first financial year of last financial year for the particular company. To split the financial year follow the below steps.
Step 1: Take the backup of your data
Step 2: Click on Company menu and submenu Split Financial Year
Step 3: Then select the company from which you want to split the financial year and mention the company admin username and password if required
Step 4: Then choose the financial year which you want to split and Untick the option after splitting delete the Financial year from the source company as If you Don't want to delete it from the source company.
Step 5: Click on Split.

if RTE occurred in changing Financial Year so there is multiple possibilities 
1.while create new Financial Year some times because of JUNK characters in master or vouchers error occurred that time you need to remove JUNK characters and then process to create new Financial Year 
2.some time error happend while swich Financial Year then close company take a backup of comapny then re-index data of all Financial Year, after that open company and try to switch Financial Year.
3.some times error showing because of heavy data for that update in latest relesae 
4. also if you have 8.5 release then sometime RTE 3420 showing so update BUSY in latest relesae .
5. still issue not resolved then send data on support for checking.

To update the balance of a particular item that was not included in the new and change list for the current year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Switch to previous financial year of company through F11 shortcut key.
Step 3: Go to administration then click on master.
Step 4: Select item then choose modify tab
Step 5: Select the relevant master in modify mode and resave the master. After resave the item master will include in new and change master list.
Step 6: Now, go to administration section then click on change financial year.
Step 7:select the financial year then click on yes to carry balance.
Step 8: Select new and change master and start the process.

Before you close an accounting period in BUSY, we suggest you follow these steps:
 Step 1: Post a depreciation voucher to calculate the actual value of your fixed assets.
 Step 2: Pay off all your liabilities that are due in the current financial year.
 Step 3: Review your balance sheet and profit & loss statements and correct any errors if found.
 Step 4: Transfer your net profit or loss amount to the capital account.
 Step 5: Review your inventory also and pass stock journal or physicall stock voucher if found any discrepencies.
 After follow these steps you can create a new financial year.
 All the settings will be saved in your database you do not need to save specific settings.

To carry forward changed master balance from previous year to current year in BUSY then follow below steps:
Step 1: Take the latest backup of your company
Step 2: In source finanacial year of company go to Administration menu and then click on change financial Year option 
Step 3: Select next financial Year and press yes for the option of you are going to change financial Year do you want to carry forward balances 
Step 4: After select new and changed master If you want carry forward only those master in which you have made changes then press ok
Step 5: Now press start to change financial year It will take time, After that a confirmation will appear on your screen choose ok. 

For add a entry in last year,please follow below steps : 
Step 1: Go to last year to use button switch year F11.
Step 2: Do the changes as your requirement in the last year to manage the closing. 
Step 3: After finalize the changes go to house keeping menu and run the Update master balance . 
Step 4: After finalization of Balance Sheet in relevant previous year go to Administration tab.
Step 5: At the bottom of the administration menu change financial year and select relevant year
Step 6: A dialogue box appear Carry Balance All Masters, New and change master. Select All master process will start updating balance in next financial year
Note: Please take backup first before doing any process

If your one account balance is different from the last year to this year then might be you had made modifications in las year entries of that account. To resolve this, follow the below steps: 
Step 1: Open your company in last year then go to Administration menu.
Step 2: After that select Masters and choose Account then click to Modify.
Step 3: Select that party ledger and resave it by pressing enter.
Step 4: Now, go to Administration menu then click on Change Financial Year.
Step 5: Then choose the next financial year to change.
Step 6: Select Yes on carry balances window and can choose the New and Changed Masters option.
Step 7: Click on Start button and check after complete the process.

Yes,if company is not spilited and want to carry forward item in new then you need to follow some step:
Step 1: Go to the Administration and then click on Change Financial option.
Step 2: Now select the Previous year if you are in new year  and change the financial year or Use F11 short cut key to change Financial.
Step 3: Now Go to the Administration and then click on Change Financial option.
Step 4: Now select the Financial in which you want carry forward the item master.
Step 5: Now select Yes option for carry forward the balance and then select New and change or All master option for carry forward the item master.
Step 6: Now select the start option.

To avoid copying previous year data when changing financial years in BUSY there have to option. 
 option one: Take backup of full data and you can split the data and make the opening balance zero. 
 option two: Use option Create New Year only don’t carry balances. 
 Step 1: Take Full Backup. 
 Step 2: Go to Administration Menu. 
 Step 3: Click on Change Financial Year option. 
 Step 4: Click on New Year from 01-04-2024. Or any new year. 
 Step 5: Create New Year window will be open. 
 Step 6: If you don’t want to carry previous year data to next year select option Create New Year Only don’t carry balances.

To add the opening balance for a party from the previous year in BUSY, you need to split the current financial year and add the opening balance in the account master. If the previous financial year exists within the company, then you will not be able to modify or update the opening balance of the account master, in this case, you have to split the current financial year.
To split financial year in BUSY, follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Open BUSY then click on split financial year option.
Step 3: Select the required company and specify the admin login credentials.
Step 4: Select Financial year for splitting and click on split option.