Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How do i can record transaction for a party with having mutiple branches and having different gst no
Find out the steps to record transaction for a party with having multiple branches
Step 1: First go to administration
Step 2 : Then go to configuration
Step 3 : Then go to features and option
Step 4 : Then go to accounts tab
Step 5 : Enable maintain multiple account aliases and enable specify different address details with multiple alias option also
Step 6 :Then go to administration
Step 7 :Then go to masters
Step 8: Create master of that party with their main company gstin
Step 9 : Then in multiple alias option mention other branch name in account alias column
Step 10 : Then define branch address and gstin of that branch
Step 11 : Then go to administration
Step 12 : Then go to configuration
Step 13 : Then go to voucher series configuration
Step 14 : Then select sales
Step 15 : Then select voucher series
Step 16 : Then enable separate Billing shipping details option
Step 17 : And then at the time of creating invoice
Step 18 : In billing shipping details window pick that branch party details through f4 and pass invoice
I want to apply additional charges based on per unit quantity. How can I do this without errors in e-invoice?
To apply additional charges based on the quantity of items in e-invoices without errors in BUSY, follow these steps:
Step 1:Go to Administration, then select Configuration, and choose Features/Options under Inventory.
Step 2:Search for Item-wise markup type and set it to Simple Markup. Save this configuration.
Step 3:Return to the Configuration menu, then select Voucher Series Configuration.
Step 4:Choose the voucher and its associated series.
Step 5:Select Voucher Configuration and look for Item-wise markup. Enable this option and save the configuration.
Step 6:Access Administration, then select Masters.
Step 7:Go to the Item Master and choose the item for which you want to apply additional charges.
Step 8:In the item master, Specify sales markup amount.
Step 9:Then specify sales markup structure as Simple Markup, /Main Unit Or Simple Markup, /Alt. Unit
Step 10:Save the changes in the item master.
Step 11:When creating an invoice and selecting the item, the additional charges will be automatically applied based on the quantity of the item.
By following these steps, you can apply additional charges per unit quantity in BUSY for e-invoices without errors.
How can I add some charges in the stock transfer voucher to affect the accounting?
To add some charges in the stock transfer voucher to affect the accounting, you can enable accounting in pure inventory vouchers feature in BUSY and charges via Bill sundry option.
To enable accounting in pure inventory vouchers feature in BUSY, follow these steps:
Step 1: Go to administration menu then click on configuration option.
Step 2: Select features and options and then click on Inventory.
Step 3: Enable Accounting in Pure Inventory Vouchers feature located on the left side then click on configure option and tick on enable accounting in Stock Transfer then click on OK and save the inventory tab.
Step 4: Now Go back to the Administration tab and click on the Masters option.
Step 5: Select Bill sundry and click on add to create a new bill sundry for add charges in stock transfer voucher.
Step 6: After entering the bill sundry name and other details, specify Y to affect accounting in stock transfer located on the right side. Then, tag the account as required and save the bill sundry master.
Step 7: Now, Go to the Transaction tab and click on the stock transfer voucher.
Step 8: Create stock transfer voucher with created bill sundry.
How can I record a purchase entry in BUSY?.
To record a purchase voucher in BUSY, follow these simplified steps:
Step 1 : Go to a Transaction menu and choose Purchase from there. Then, select Add Mode.
Step 2 : In the Purchase Voucher screen, begin by providing essential details. This includes choosing a voucher series, entering a voucher number, specifying the date, selecting the purchase type, and select the supplier from dropdown.
Step 3 : Now Go to the Item Grid and pick the item you purchased from a list. Then, provide details like the quantity, rate, and amount for each item.
Step 4 : Move to the Bill Sundry Grid and enter any extra charges associated with the purchase, such as discounts, shipping costs, and taxes.
Step 5 : Noew Click the Save button to record your purchase. The system may prompt you to enter the supplier's invoice number and date. If your voucher date and number match the supplier's bill, you can leave this information as it is; otherwise, you can enter the Supplier Bill nuber and date.
Step 6 : Finally System will ask you to Save Voucher Press Yes.
. I am unable to add items to the bills in BUSY. How can I fix this?
If you are unable to add items to the bills in BUSY, you can try the following steps to fix the issue:
Step 1: Check that the scroll-lock key is ON on your keyboard. If yes, then please turn it off.
Step 2: Similarly, turn on the numlock key.
Step 3: Please check and verify that your keyboard is in good working condition.
Step 4: Ensure that you have logged in with a valid user credential and that they have the right to add a voucher.
Step 5: If you enable barcode scanning in BUSY and search for the item name in the list, you can get a popup screen. If you are receiving the same box, press OK, then continue.
Step 6:Ensure that the product that you are selecting is in negative stock. If the negative stock warning alarm is on, then you cannot add the item to the bill.
Step 7: Ensure that the item you are adding is blocked or deactivated.
Step 8: If the problem still persists, then you can call the BUSY 24x7 centralized help desk number 8282828282. A BUSY expert can help you.
What is the process to delete existing stock in BUSY Accounting Software?
To delete existing stock you can enter stock journal or physical voucher and physical voucher is available in Standard and Enterprise model of BUSY.You need to follow some steps to enter stock journal voucher:
Step 1: Go to Transaction and click on Stock Journal voucher.
Step 2: Now click on Add option and then fill all required fields
Step 3: Now enter item of which you want zero stock with same quantity that is showing in stock report in item consumed section in voucher.
Step 4: Now save the voucher or save from shortcut key F2.
To enter Physical stock follow some steps:
Step 1: Go to Transaction and click on Physical stock voucher.
Step 2: Now click on Add option and then fill all required fields.
Step 3: Now tick on option of create stock journal voucher and update this voucher info.in stock journal Narration.
Step 4: Now click on down arrow option and then click on Load item option.
Step 5: Now select required item and enter actual stock or Zero stock in Physical stock field and save the voucher from F2 or click on Save option.
I want to add product details in the invoice but am unable to do so. What steps should I follow?
If you're trying to add product details to an invoice but don't know how, here are the steps to follow:
Step 1:Go to the Administration option.
Step 2:Select Masters, and then choose Item.
Step 3:Click Add to create a new item master.
Step 4:Add the item name, alias, item group, and enter the unit of measurement.
Step 5:Provide tax category and HSN (Harmonized System of Nomenclature) code, and other necessary information like the price, if required. Then, save this master.
Step 6:Now, go to the Transaction option, and select Sales Voucher.
Step 7:Click Add and select the appropriate series.
Step 8:Enter the date, sales type, and party details for the invoice.
Step 9:Select the item you've created in the item master. If you need to create a new item on the spot, you can press F3 to create a new item master, and then follow the steps mentioned earlier to enter item details.
Finally, save the voucher to include the product details in the invoice.
The round-off amount is not reflecting correctly in my invoices. What should I do to fix this?
If round off amount is not reflecting correctly in your invoice then please follow the
given steps
Step 1: Go to administration menu then configuration then voucher series configuration.
Step 2: Then select desired voucher from the voucher list in which not reflecting correct
Step 3: Then select sereis then voucher configuration then look for auto round off final
amt turn it to Y then press on configure.
Step 4: Then set it as per your requirement select always upper if you want to round off
in upper values always and select always lower for lower or automatic.
Step 5: Then tag round off + bill sundry in field of bill sundry upper and tag round off - bill
sundry in bill sundry lower then save the configuration.
Step 6: Now while you will save voucher round off will be calculated as per configuration
you have done.
Step 7: Then go to administration then master then bill sundry then modify then round off
and please set it as per your requirement so that reflect correctly.
How do I pass a new entry with the correct % GST rate in BUSY?.
To pass a new entry with the correct 5% GST rate in BUSY, you need to follow these steps:
1. Open BUSY and go to the voucher entry screen.
2. Select the appropriate voucher type for the transaction, such as sales or purchase.
3. Enter the necessary details for the transaction, including the party name, invoice number, and date.
4. In the item details section, select the item or service for which you want to apply the 5% GST rate.
5. In the GST rate column, enter "5%" to specify the correct GST rate.
6. Complete the rest of the entry by entering the quantity, rate, and any other relevant information.
7. Save the entry and verify that the GST rate is correctly applied as 5%.
8. You can also generate reports or check the GST summary to ensure that the entry reflects the correct GST rate of 5%.
By following these steps, you can pass a new entry with the correct 5% GST rate in BUSY.
Where can I find the option to update the quantity limit in BUSY?
To limit the quantity in BUSY you can follow the below given methods
1. If you are using Barcode scanning for items, follow these steps:
2. Navigate to the "Administration" menu.
3. Choose "Voucher series configuration."
4. Pick the desired Voucher series.
5. Select the Voucher series
6. Click on Configure standard POS options.
7. Define the default quantity (e.g., 1, 2, 10).
8. For service inventory management, quantity may not be necessary. In this case, enable the option "Skip Item Quantity/Unit/Price."
9. So then you can enable the option Skip Item Quantity/Unit/Price
10. Alternatively, enable 'Zero validation' to block billing with '0' item quantities in BUSY.
11. If you enable a warning alarm to block negative stock, then BUSY can display a warning message if the stock becomes negative
12. You can also set minimum stock, maximum stock, and reorder warning alarm settings to limit the Items
These are the available options, and in addition to these, you can also limit parties billing using the credit limit feature in BUSY.
For further clarification if needed, please contact 24/7 BUSY support [8282828282]
