Frequently Asked Questions

To generate sales invoices in BUSY, you can follow these steps: 
Step 1: Transaction 
Step 2: Sales 
Step 3: Add 
Step 4: Specify the Date." 
Step 5: Choose the "Sales type." 
Step 6: Select the Party name from the list. 
Step 7: Choose the material centre. 
Step 8: Enter the item information like name, quantity, price, tax, discount,markup-free quantity, etc. 
Step 9: Apply the tax [F4] if you have selected the sale type "multi-rate."
Step 10: Specify the other charges in the Bill-Sundry field.[e.g. Fright charges, Labour Charges, etc.]
Step 11: Save it

To generate invoices, bills, and other reports in BUSY, you need to follow these steps:
1. Open the Company
2. Go to the transactions
3. Add "Sales" or "Purchase" entry
4. Enter the necessary details such as customer/vendor information, item details, quantities, and prices.
5. Save the invoice/bill.
6. To generate reports, navigate the "Reports" menu
7. Select the type of report you want to generate, such as a sales report, purchase report, financial report Balance sheet, P&L etc.
8. filter the reports such as date range or specific criteria.
9. View, print, and export the report from BUSY

To adjust the stock as per physical stock in company, you need to create a stock journal or physical stock voucher in BUSY.
To add a stock journal or physical stock voucher in BUSY, follow these steps:
Step 1: Go to transaction menu then select physical stock voucher or stock journal voucher.
Step 2: Then click on add button and then mention the items in consumed or generate option as per required if adding through stock journal voucher.
Step 3: If adding through physical stock voucher then mention the quantity only in physical stock.

To enter sale challan in BUSY, you need to follow these steps:
Step 1: First enable the challan feature by going to administration menu then select configuration sub menu.
Step 2: Select features and options and click on Inventory tab.
Step 3: Here, tick on enable sale / purchase challan then ok and save. 
Step 4: Now, go to transactions menu then select mat issued to party voucher and click on add.
Step 5: Enter the required details such as date, voucher number, type should be as sale challan, party, item, etc then save.

If your stock value showing negative in BUSY software, no worry you can adjust the stock and can do it zero
 Please follow the given steps
 Step 1 Go on transaction
 Step 2 Click on Physical stock
 Step 3 Click on add
 Step 4 Mention here voucher no. and material center and load the items
 Step 5 Here you can check which item are in negative
 Step 6 Mention here zero in physical stock column and save
 Step 7 After save the transaction, all negagive stock value will be zero

If you are unable to save changes you made to invoices purchase order then 
 please follow the given steps
 Step 1: Make sure you are doing changes with the super user.
 Step 2: If you are using with make sure you have right to modify the voucher.
 Step 3: Make sure you are entering all required details.
 Step 4: Read the error carefully and enter the required information.
 Step 5: if still having same issue then take backup and run the reindex 
 from house keeping menu.

If the invoice shows invalid hsn code,to resolve this you can follow given steps:
 Step 1:Press Alt + M on each item and open it in modify mode to check.
 Step 2:press HSN validate tab, its validated or not,
 Step 3:Check,If there is any space in HSN code,please remove it,
 Step 4:Make sure you HSN Code length will be mentioned according to your turnover,
 Step 5:If HSN code is not validating,then you will need to check on google or consult with your CA and mentioned a valid HSN code.

To add a freight charges to the invoices in the BUSY Accounitng Software,you can follow these steps:
 Step 1:In BUSY Accounitng Software,By default account and bill sundry are already created under the name freight and forwarding charges,If you want to add freight charges to a voucher,you can mention in bill sundry your Freight and forwarding Charges.
 Step 2:If you want to show freight and forwarding charges through a journal entry,so you can go to Transaction menu then add a journal voucher to enter freight and forwarding charges journal entry.

If your invoices not auto-updated in account ledger you need to check the following mentioned points:
1. Open the voucher and check the accounting effect , in which account it reflect
2. Check the tagging if it tag in different account then will reflect in that account ledger
3. To check the tagging Go to Item Master and look for the option Specify account for sales if there is any account tagged then change that and 
4. Save the changes and then resave the voucher and that will reflect in Account ledger

To compare & match the book stock and physical stock in BUSY, you can follow these steps:
Step 1: Monitor your inventory and stock levels by using various report options available under the Display menu. You can view the stock status report, inventory books, and inventory summaries for any item, group, or category.
Step 2: Compare your book stock with your physical stock and identify any discrepancies. If there is any difference in the quantity of any item, you can adjust it by passing a Stock Journal or Physical Stock voucher.