Frequently Asked Questions

The closing stock amount may show as negative in BUSY if there is a negative balance in the stock. This can be corrected by passing a stock journal entry to adjust stock by follow these steps:
Step 1: Go to trasaction section then click on stock journal voucher.
Step 2: Choose add tab then specify the negative items with quantity in item generated window and save the voucher.

If the invoice shows your company's state instead of the party's state,To resolve this you can follow given steps: 
 Step 1:You can check in party's master to see which state has been mentioned there. 
 Step 2:If its showing wrong you can change the state here. 
 Step 3:Check state in Billing Shipping window at the time of entring a voucher,it will be resolve.

To update stock on a specific date and pick up the stock from a particular place in BUSY Accounting, posting voucher from stock journal will not effect sale or purchase 
Step 1: Go to transaction menu
Step 2: Select stock journal 
Step 3: Mention voucher date then select from and to material center
Step 4: Now mention then item and qty in item generated section then save  

Showing as negative even though a sale was made at a lower price than the MRP,please follow below steps:
Step 1: Check the stock report for the same item. 
Step 2: If item current balane showing is zero then after sales it will be shown as negative . 
Step 3: Create a stock journal voucher for stock adjustments .
Step 4:  Check the Stock valuation method. 

The different types of outward sales transactions in BUSY, are
1. Local [Intrastate]: For local sales, GST is calculated based on the applicable CGST and SGST rates.
2. Inter-state: For Inter-state sales means, GST is calculated based on the applicable IGST rate.
3. Export: Export transactions mean goods or services shipped or provided to a foreign company. For export, GST is calculated based on the applicable IGST rate.

To generate a by-product from the waste of a product in BUSY, you need to follow these steps:
Step 1: Go to administration and select the bill of material BOM click on ad.
Step 2: Define BOM name, add the raw material, mention the finished product, and if any by-product has been generated, mention it.
Step 3: Then go to transactions and mention the item generated and consumed.

There is no specific feature in BUSY  to enter a party's name for a bill voucher, please follow below steps:
Step 1: Go to transaction menu and then select Sales 
Step 2: And then select Add option and enter the all bill details like voucher date, voucher number, material center, item entries, tax details
Step 3: And click on the save button and save the voucher.

to correct a wrong GST rate entered for a voucher please follow the below steps 
 step 1: open voucher which is you want to modify 
 step 2: then check sales or purchase type of voucher which is correct or not also check item'sTax rate is correct or not if not correct then modify item & correct it again apply tax and save voucher.

If you want to record inter branch stock transfer in BUSY, you can follow these steps:
Step 1: First, open your company and go to Transaction.
Step 2: Choose the Stock Transfer voucher and click on Add.
Step 3: Fill all the necessary details such as Date, Vch No., From Material Center, To Material Center, etc.
Step 4: Now, enter the item details with qty and price and save.

To change Invoice date You can follow some steps: 
 Step 1: Go to Transaction and select concern voucher type. 
 Step 2: Now click on Modify and change your date. 
 Note: If You have created E-invoice or file GSTR 1,then we do not recommened to changes in invoice as data will be mismatch during reconciliation.You have create new invoice after cancel old one.