Frequently Asked Questions

To change the product quantity unit from kg to tons in BUSY 
 Step1: Go to the item master modify or edit the unit of measurement for the specific product. 
 Stept2: If the item is use already in transactions entry during modify unit click on check unit change for change the unit 
 Step3: Update the unit from kg to tons and save the changes. This will reflect the new quantity unit in your invoices. 
 Step4:If in items master instance of using one unit using two unit specified alternate unit then unit cannot be change unless the alternate feature is disable

The best way to handle deactivating inventory items in the software is to simply deactivate them, to deactivate any item need to follow teh below mentioned steps: 
Step 1: Go to Administration 
Step 2: Click on Utilities
Step 3: Click on Deactivate masters
Step 4: Select the Master Type -Item
Step 5: Select what you want to deactivate - One item or Group of Items
Step 6: Then select the Name of Item or Group of Items as you selected above
Step 7: Deactivate (Y) and Save the changes
After deactivating any item its not show in dropdown while adding vouchers but you can check it in Item list

To add buyers and sellers ledger in BUSY you can follow these steps:
 Step 1: Open your company in BUSY 
 Step 2: Go to the administration menu
 Step 3: Then click on masters menu
 Step 4: Then click on account 
 Step 5: Then click on add to create a new ledger.
 Step 6: Enter the details for the buyer or seller, such as name, address, and GSTIN.
 Step 7: Choose the appropriate group for the ledger such as Sundry Debtors for buyers or Sundry Creditors for sellers
 Step 8: Save the ledger through save button or press shortcut key f2.

Enabling item-wise discounts in BUSY accounting software, Here are general steps you can follow:
1. Open BUSY Software.
2. Navigate to the Administration menu, then to the Configuration Menu.
3. Select Voucher Series Configuration.
4. Choose the desired series and enable the Item-wise discount option.
5. BUSY offers two types of discount arrangements: Simple discount and Compound Discount.
6. Depending on industry requirements, enable the preferred discount structure from the dropdown list.
7. Save the configuration.
8. In transaction entry, Item-wise discounts entry window will appear. Now you can spciFinancial Year the discount 
9. Automatically pick the discount percentage then, you can speciFinancial Year the discount value in the Item Master.

Do you want to know why you cannot enter a goods HSN code with a services tax category when creating an invoice in BUSY: 
 1.SAC code means Services Accounting Code HSN Code Means Harmonized System Nomenclature. 
 2.SAC applies to all the services rendered within India. Harmonized System Nomenclature (HSN) code is applicable to Indian goods. 
 3.HSN/SAC used for identifying, classifying, measuring, and determining the applicability of GST on services in India. 
 4.In BUSY We Give the Option of Tax type Goods/Service. 
 5.Due to different categories, it is mandatory to select 'Goods' for goods and 'Service' for services.

To uninstall or delete the service tax provision in BUSY you can follow these steps:
step 1: Go to administration menu
Step 2: Then click on Masters menu and select Tax Categories
Step 3: Find the service tax category that you want to delete and open it
Step 4: Then press f8 and you can delete that service tax category master
Note- You can delete service tax category after following above mentioned steps
 but when you create new tax category You can again create it with service tax type
 it mean you cannot delete service tax provision permanently but you can delete service tax category masters

Yes an alternative unit can be used as meters in BUSY Software by following these steps:
Step 1: Go to administration menu Then click on configuration button
Step 2: Then click on features and options
Step 3: Then click on inventory tab
Step 4: Make sure alternate unit of items is enabled 
Step 5: Save the changes
Step 6; Go to administration menu again then click on masters submenu
Step 7: Select item and open the item master from modify or list and specify the item name,group
Step 8: Now select unit as required and select alternate unit as meters and click on ok and save the changes 

To categorize your business expenses in BUSY, you can follow these steps:
 1. Click on administration menu and select masters.
 2. Click on masters and select account then select add account master.
 3. Enter the expense name and appropriate group for represent the type of expense.
 4. Save the account master or press F2.
 5. Click on transaction menu and add journal voucher.
 6. Select voucher series and voucher number.
 7. Select GST nature for B2B expense, B2C expense , exempt expense, RCM expense, composition expense or Non-GST expense accordingly.
 8. Enter details in voucher and save entry by F2.

Regarding the issue of incorrect discount calculation in voucher entry, follow these steps:
Step 1: Ensure that the discount structure is correct. If not, create a new one.
1.Go to Administration.
2.Select Masters, then Misc Masters.
3.Choose Discount Structure and click on Add.
4.Create a new discount structure with accurate details such as discount amount (absolute, per main quantity, per alternate quantity, per packaging quantity, or percentage).
5.Save the structure.
Step 2: Configure voucher series to use the new discount structure.
1.Go to Administration.
2.Select Configuration.
3.Choose Voucher Series Configuration.
4.Select the desired voucher type and series.
5.In Voucher Configuration, enable the item-wise discount option.
6.Select the newly created discount structure.
7.Save the configuration.

If you want to maintain stock levels in BUSY Follow these steps:
 1.Go to the Administration Select Masters Then click on Items.
 2.Three Option Shows Add, Modify, List.
 3.Then Add the Item Master fill Relevent Details.
 4.In Item Master Windows Shows Critical Level. You Can Set Your Stock Level.
 5.You Can Set Minimum Level(Qty.), Reorder Level(Qty.), Maximum Level(Qty.)
 6.You Can Define days also then Save the master.
 7.You can Set Warning According to your Stock.
 8.For Warning Go to Administration Select Configuration then Click on Warning Alaram.
 9.In transaction You Can See the Warnings according You Set in Item Master.