Frequently Asked Questions

Follow below steps to make the backup optinal after close the company in BUSY:
 Step 1: Go in administration.
 Step 2: Select configuration.
 Step 3: Then under it select Backup configuration option.
 Step 4: Create backup folder in your local drive or where you want to take the backup.
 Step 5: Specify the folder in given field.
 Step 6: You can specifed day wise folder.
 Step 7: Then select Y in option of prompt for backup at the time of closing the company.
 Step 8: Also can select Y if want to enforce backup at the time of closing the company.
 Step 9: Save the configuration.
 Step 10: Check after close the company.

"If you want to create a item or product in the BUSY software please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters 
Step 3: Then click on item 
Step 4: Then click on add button
Step 5: Afterwards specify the required fields such as item name,unit,group etc and click on save button 
"If you want to create account master or vendors details in the BUSY software please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters 
Step 3: Then click on account 
Step 4: Then click on add button 
Step 5: Then specify the account name,group and other required fields and save the master"

If you want to view the list of your debtors alongwith their mobile number you can follow these steps:
Step 1: Go to administration menu then click on masters sub menu
Step 2: Select the account and open the list and then select screen option
Step 3: Afterwards select configurable alphabatical then select group of accounts
Step 4: Now select the group name as sundry debtors then click on select option
Step 5: Now click on select fields and then select account mobile number field and double click on it
Step 6: Now this field is selected now click on save after that you will be able to see the mobile number alongwith your debtors in list.

Yes, you can deactivate an item and still see the rest of the masters in BUSY software.
Follow these steps to deactivate the item:
Step 1: Go to administration menu then click on utilities submenu
Step 2: Afterwards select deactivate masters option then select master type as item
Step 3: Select it as one item or group as required and then select deactivate option as Y to deactivate it and click on save button
Step 4: Your item is successfully deactivated
Step 5: Now go to transactions menu and try to create a new bill such as sale,purchase etc from add button 
Step 6: You will see only those items that has not been deactivated by you.

Audit Trail is the Auto updatated report you cannot enter data into manually. To enable audit trail  feature please follow below steps: 
Step 1:   go to the Administration tab and click on configuration. Step 2: Under Configurations, select Features / Options and then click on the General tab. Step 3: You need to set Y for the options named Maintain Audit Trail and Enable User Activity Log.
Step 4: If your GSTIN is registered as a company, the audit trail feature will be enabled automatically and you cannot disable it as per the government law. Please note User Activity Log feature is not available in Basic Edition of BUSY.

We can change decimal places for Amount decimal , Quantity Decimal , Discount Decimal  and Tax Rate.
Please Follow the Below Steps :
Amount Decimal :
Step 1: Go to Administration menu and then Configuration tab 
Step 2: After then Features and Options
Step 3: Regional Setting- Here can increase decimal places.
Quantity, Discount Decimal Places :
Step 1: Go to Administration menu and then Configuration tab 
Step 2: After then Features and Option and then Inventory
Step 3: On Left Top, Can Increase decimal Places 
Tax Rate Decimal Places :
Step 1: Go to Administration menu and then Configuration tab 
Step 2: After then Features and Option and GST/ VAT 
Step 3: Increase the Decimal Places 

To Correct a wrong GST number in BUSY, you can follow these steps: 
 Step 1: Go to the Administration section. 
 Step 2: Select Configurations and choose Features or Options. 
 Step 3: Look for the GST or VAT option. 
 Step 4: Search for GSTIN and check your GSTIN number. Make the necessary corrections to ensure that the GSTIN is correctly entered, and it should be 15 characters long. 
 Step 5: Save this information to update your GST number. 
 By following these steps, you can correct the wrong GST number in BUSY and ensure that the correct GSTIN is reflected in your company profile.

If youre encountering an error related to an incorrect state code or if you wish to make changes, please follow these steps. 
 Step 1. Navigate to Administration then Master then Party Master. Click on Modify and select the relevant account. 
 Step 2. Check the GST number and State Code. If you need to change the state code, press 'Alt+M' in the State Code field and enter the correct state code. 
 Step 3. Similarly, review the State Code in the billing/shipping window. If you need to modify the state code, press 'Alt+M' in the State Code field and enter the correct state code. Then, save the voucher.

There are the various reports can be generate in BUSY which are : 
 Trial Balance 
 Account Books 
 Accounts Summary 
 Cost Centre Reports 
 Outstanding Analysis 
 Interest Calculation 
 Depreciation Chart 
 Bank Reconciliation 
 Brokerage Calculation 
 Royalty Calculation 
 Dashboard 
 Stock Status 
 Inventory Books 
 Inventory Summary 
 Batch / MRP/ Sr. No. / Param - wise Report 
 Order / Challan Processing 
 India GST Reports 
 VAT Reports 
 TDS/TCS Reports 
 MIS Reports 
 Check List 
 Sales Analysis 
 Purchase Analysis 
 Issue-Receipt Analysis 
 Consumption Analysis 
 Item Receivable/Issuable Analysis 
 Production Reports 
 Query System

Where to enter Gst number in BUSY, kindly follow the step below: 
 Step1 : Go to adminisitration menu. 
 Step2 : Click on Configurations option. 
 Step3 : Select features and options. 
 Step4 : Select GST/VAT 
 Step5 : And enter Gst No,save. 
 Also check billing party Gst number: 
 Step1 : Open the existing bill. 
 Step2 : Select the bill party and modify it ALT+M. 
 Step3: Check the Gst number is correct and save. 
 Step4 : Check Billing and Shipping details window. 
 Step5 : Gst report basis select Billing and Shipping details. 
 Step6 : Check Gst number is correct