Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - other configurations
How do I handle VAT/GST in BUSY?
To configure Tax(GST/VAT) in BUSY, you require to add related tax master. To add tax master please follow below steps:
Step 1: Go to the Administration menu, click on Configuration option
Step 2: Click on feature/Option, select GST/VAT option.
Step 3: Set all configuration regarding GST/VAT like type, return filling status,type of dealer, GSTIN etc and SAVE configuration.
Step 4: Add tax categories and sale/purchase type in master tab
Step 5: Add bill sundries related to taxes
Step 6: Tag tax category as per rate in item master
Step 6: While entring transaction, specify sale/purchase type and othe r related information
Step 7: To apply tax use Apply tax button or press F4 from your keyboard
My e-invoices are not getting generated due to GST number mismatch errors in BUSY. What should I check?
Where to enter Gst number in BUSY, kindly follow the step below:
Step1 : Go to adminisitration menu.
Step2 : Click on Configurations option.
Step3 : Select features and options.
Step4 : Select GST/VAT
Step5 : And enter Gst No,save.
Also check billing party Gst number:
Step1 : Open the existing bill.
Step2 : Select the bill party and modify it ALT+M.
Step3: Check the Gst number is correct and save.
Step4 : Check Billing and Shipping details window.
Step5 : Gst report basis select Billing and Shipping details.
Step6 : Check Gst number is correct
If I change bill rates or accounts in BUSY, will regenerating affect them?
If I change bill rates or accounts in BUSY,regenrating will affect them as per latest changes in in accounts and used in vouchers.Follow these options to run regenrate master help files for accounts
1.Take backup of your company and open your company
2.Now go to housekeeping and select for all masetrs or account only
3.After running this process,you account masters will resaved
On the other hand,if you have made changes in masters like item tagging or bill sundry used in dual vouchers,then run regenrate dual vouchers option under housekeeping by selecting master for changes made and dual voucher in which master is used and proceed and also take backup before changes.
Is it possible to modify an existing vehicle or transport registration on your software?
In BUSY, you can create a transporter, but once created, you will not be able to modify it.
To create transporter details in BUSY , you can follow the below steps:
Step 1: Go to Administration section then click on miscellaneous data entry menu
Step 2: Now, Select Input transporter GSTIN/ID option and then you can create or add the transporter name with Transporter ID by pressing F3 shortcut key.
Step 3: After create the transporter , select the same at entry grid and mention the other details of transporter and save the configuration.
Note- At voucher entry, You can also createthe transporter by click on add new in transport window.
I need to recreate a transporter that got deleted. What should I do?
n BUSY, you can create a transporter, but once created, you will not be able to modify it.
To create transporter details in BUSY , you can follow the below steps:
Step 1: Go to Administration section then click on miscellaneous data entry menu
Step 2: Now, Select Input transporter GSTIN/ID option and then you can create or add the transporter name with Transporter ID by pressing F3 shortcut key.
Step 3: After create the transporter , select the same at entry grid and mention the other details of transporter and save the configuration.
Note- At voucher entry, You can also createthe transporter by click on add new in transport window.
What is the process for adding items and stock ledgers?
If you want to Add Items & maintain Stock Ledgers follow these steps:
Step 1: First, create the Items. To do this go to Administration, then Masters, and then Item.
Step 2: Click on Add and enter the name of your Item. Add other details & save.
Step 3: Proceed to the transaction menu and make the necessary entries.
Step 4: For the Stock Ledger, go to the Display menu and click on Inventory Books.
Step 5: Click on Item Wise, then select the item, enter the date range, press F2/Ok, and view the ledger.
Step 6: In Merged Item, you can check the stock ledger either item group-wise or for selected items.
How can I add or edit transporter details in BUSY?
In BUSY, you can create a transporter, but once created, you will not be able to modify it.
To create transporter details in BUSY , you can follow the below steps:
Step 1: Go to Administration section then click on miscellaneous data entry menu
Step 2: Now, Select Input transporter GSTIN/ID option and then you can create or add the transporter name with Transporter ID by pressing F3 shortcut key.
Step 3: After create the transporter , select the same at entry grid and mention the other details of transporter and save the configuration.
Note- At voucher entry, You can also createthe transporter by click on add new in transport window.
What if the transporter details are not matching?
In BUSY, you can create a transporter, but once created, you will not be able to modify it.
To create transporter details in BUSY , you can follow the below steps:
Step 1: Go to Administration section then click on miscellaneous data entry menu
Step 2: Now, Select Input transporter GSTIN/ID option and then you can create or add the transporter name with Transporter ID by pressing F3 shortcut key.
Step 3: After create the transporter , select the same at entry grid and mention the other details of transporter and save the configuration.
Note- At voucher entry, You can also createthe transporter by click on add new in transport window.
Some of my invoice line items are for services and some for goods. How do I ensure the correct HSN codes are used?
If you want to know the HSN code for services and some for goods, kindly contact your CA or Tax Consultant, as it depends on your Annual Turnover (AATO). In BUSY, you can check HSN/SAC validity. To do this, follow these steps.
Step 1. Go to Administration, select Masters, then click on Modify, and choose the items for which you want to validate the HSN.
Step 2. Enter the HSN and click on the Validate option to validate the HSN/SAC.
Step 3. You can also search for your HSN/SAC in GST Miscellaneous Utilities. To do this, go to Transactions, and then click on Search HSN/SAC code.
How can I select the right tax category for services while creating an invoice in BUSY?
To select right tax category for services while creating an invoice in BUSY follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on item
Step 4: Then open the service item
Step 5: Then specify services tax category according to tax rate
Step 6: If tax category for service is not created press key F3 in tax category field
Step 7: Then create service tax category specify the tax rate then select type as services and save it
Step 8: Then select that tax category in item master and save the master
