Frequently Asked Questions

To record a loan transaction in BUSY, you can follow these steps:
 1. Set up a loan account: Go to the "Accounts" menu and select "Ledgers." Create a new ledger for the loan account.
 2. Record the loan disbursement: Go to the "Vouchers" menu and select "Payment Voucher." Enter the loan amount as a payment to the loan account.
 3. Record loan repayments: Go to the "Vouchers" menu and select "Receipt Voucher." Enter the repayment amount as a receipt from the borrower.
 4. Track interest payments: If applicable, create a separate ledger for interest payments and record them as receipts in the Receipt Voucher.
 By following these steps, you can properly handle loans in BUSY.

To enter the purchase entry for a newly bought machine in BUSY, you need to follow these steps:
Step 1: First add machine account by going to administration menu then select masters.
Step 2: Select account option then click on add and enter the required details such as name, group should be fixed assets and if GST applicable then configure it and save.
Step 3: Now, go to transactions menu then select journal voucher and click on add.
Step 4: If tax applicable then select GST nature as registered expense B2B and debit the machine and tax accounts.
Step 5: Credit the party with relevant amount then save and enter the required details in registered expense window and save.
Step 4: 

To record advances paid and received under GST in BUSY, please follow these steps:
 1. Navigate to the Transaction menu and select either Payment or Receipt based on the type of entry required.
 2. It is recommended to choose CGST and SGST in the debit section during a payment entry and evenly distribute the amount.
 3. Credit the bank account from which the payment was made.
 4. In the case of a GST refund, create an entry in the receipt voucher. Credit the relevant GST account, and debit the bank account where the refund is received.
 Following these steps will enable you to accurately record advance payments and GST receipts in your BUSY

To record/book the expenses you can follow the steps. 
 Step 1. Open BUSY Software 
 Step 2. Open company 
 Step 3. Go to transaction menu click 
 Step 4. Go to journal voucher click 
 Step 5. Select series, date, bill no, and gst nature 
 Step 6. Pass entry to book the expense. 
 Step 7. Save the voucher. 
 To pass the entry of payment you can follow the steps 
 Step 1. In transaction menu 
 Step 2. Payment voucher click 
 Step 3. Select series, date, bill no, and gst nature 
 Step 4. Pass entry to make payment. 
 Step 5. Then save the voucher of payment.

To delete entries in BUSY you need to follow the steps 
 Step1 open company and go to transaction menu 
 Step2 select the voucher type and go to list of voucher 
 Step3 select voucher and open it in modify mode and press F8 to delete or click on delete button on the 
 top of voucher module screen or you can select the voucher from list of voucher and press F8 to delete 
 Step4 if you want to delete vouchers in bulk you can select the batch deletion option by pressing the 
 shortcut key alter control shift D together then select the voucher type and date range and click ok

Yes, it is possible to make adjustments in invoices in BUSY,please follow below steps:
Step 1: Go to the Administration tab and click on configuration.
Step 2: Select Features and  Options and click on Accounts. Here you will a feature of Bill-by-Bill Details click on the check box to turn on that and save the configuration.
Step 3: Open your party's master and set Y on Maintain Bill By Bill Balancing and save.
Step 4: Now, at the time of voucher entry such as sale, purchase etc a window will appear for creating and  Adjusting Bill references.
Step 5: You can view Bills Receivable report for track outstanding from Display menu and click on Outstanding Analysis.

If you are facing issues with accounting entries not getting saved in BUSY. To resolve this issue, you can try the following steps: 
 1. If you are logging in as a sub user, ensure that you have the necessary modification rights in the voucher. Sub users may have restricted access, and it is essential to check if you have the appropriate permissions to edit and save voucher details. 
 2. Ensure in account voucher debit and credit amount must be equal. 
 3. Look for any error messages or indicators that appear when you try to save the voucher. These messages can provide valuable information about what might be causing the issue.

When you receive payments against bad debts from the previous year after the balance sheet has been finalized, you may need to make adjustments. Here's a general guideline:
Step 1: Create a New Journal Entry: Debit the Cash or Bank account to reflect the money received.
Credit the Bad Debt Recovery account to offset the bad debt previously written off.
Step 2: Update the Financial Statements: This journal entry should be reflected in both the income statement and the balance sheet. On the income statement, the bad debt recovery will increase your income. On the balance sheet, the Cash or Bank account will increase, and the Bad Debt Recovery account will also reflect the recovery.

To reduce the sale in BUSY when the tax rate or price is incorrect, but there is no issue with the item's quantity, you can either edit the sales voucher and make the necessary changes to the tax rate or price or can pass credit note by following these steps:
Step 1: Go to transactions menu then select credit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original voucher details and other details then save.

their could be multiple reasons for getting error when trying to update 
inventory item details 
1 It could be possible that their is already a item master with same name
so make some changes in item name 
2 It could be possible that in item details you are entering any junk 
characters so check is their any special characters mention in item or not
3 It could be possible that you dont have the rights to modify or create 
item master then open BUSY with admin user and go to administration menu 
click on user and select modify and search your user ID and allow access 
of creation item master or modification item master