Frequently Asked
Questions

Q: Modifying or regenerating an invoice with correct GST values in BUSY. Steps to correct values.

To modify or regenerate an invoice with correct GST value in BUSY You need to follow the steps Step1 go to transaction menu and click on sale then click list Step2 Select date range and open sale list then select the voucher to modify Step3 open the voucher and select item master then press alter M to modify item master then change its tax category as per requirement and save item Step4 Remove the item from item list by pressing F9 and reenter item then apply tax and save voucher

Q: How can i made entry for post dated cheque received in BUSY?

In BUSY, you can enter post dated cheque received by follow these steps: Step 1: Go to Administration then Click on Configuration. Step 2: Select Features and Options then choose Inventory tab. Step 3: Enable post dated cheques in payment and receipt vocuhers then save the configuration. Step 4: Now, Go to transaction section then click on receipt voucher. Step 5: Click on add then mention then voucher series, date, number, select PDC in type, mention pdc date and update gst nature in header part of invoice. Step 6: Now, Post the accounting entry for cheque received and save the voucher.

Q: How do I increase or decrease the amount without returning goods?

You can increase or decrease the amount without returning the goods by adding credit note or debit note vouchers. To add them follow the below steps: Step 1: Go to transactions menu then select debit note or credit note (w/o items) and click on add. Step 2: After that enter the required details such as date, voucher number, GST nature as against sale or purchase, debit and credit account with amount then save. Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.

Q: How to enter a receipt when I received payment through RTGS?

To enter a receipt if received payment throught RTGS, then you need to enable bank insruments details feature by using these steps: Step 1: Go to administration menu then select configuration sub menu. Step 2: Select feature and options and click on accounts tab. Step 3: Here, tick on maintain bank instrument details option and save. Step 4: Now, go to transactions menu then select receipt voucher and click on add. Step 5: Enter date, voucher number, debit your bank account and specify instrument type as RTGS then can mention the number. Step 6: Mention the party account with amount then save.

Q: How do I properly record advance payments done outside of BUSY?

To properly record advance payments done outside of BUSY, you can create a manual entry in BUSY by following these steps: 1. Go to the "Payment Voucher" option in BUSY. 2. Enter the necessary details such as the vendor's name, payment date, and payment mode. 3. In the "Particulars" section, select the appropriate expense account for the advance payment. 4. Enter the amount of the advance payment in the "Amount" field. 5. Save the payment voucher. By recording the advance payment in BUSY, you can ensure accurate tracking and reconciliation of your financial transactions.

Q: What is the step-by-step process to generate and print an invoice?

For Creating Invoice : In BUSY, We can create dual voucher, Accounting Voucher and Pure Inventory Voucher. Pls Follow the Below Steps: Step 1: Transaction Step 2: Select required Voucher type & Series. Step 3: Add In Dual Voucher and Pure Inventory Voucher ,Select the Party and Mention the Item with details like Quantity, Price, Unit, Amount. In Accounting Voucher, Mention the Debit and Credit Side of account with amount. For Printing Invoice : Click On Step 1: Administration Step 2: Configuration Step 3: Voucher Series Configuration Step 4: Select required voucher type & Series Step 5: Voucher Configuration Step 6: Enable the Print invoice after saving the voucher.

Q: If I delete a purchase order in BUSY, will it delete the PO reference in linked Purchase vouchers?

You can delete a purchase order in BUSY it will delete the PO reference in linked purchase vouchers. Aslo you cannot delete the purchase order if it adjusted it purchase invoice to do that, if restriction is set in PO configuration Method 1 When delete a purchase order and alert show cannot delete po reference unstill it adjusted Step1: Go to administration and Select the feature and options Step2: Then click on inventory and find order processing configure. Step3: And disable the restrict purchase order modification after purchase. Step4: Save the configuration and then try deleting the Po reference see.

Q: There seems to be an issue with sales not reflecting correctly in the month of February. How can I debug this?

To debug the issue for not showing sales in the month of february you need to follow the steps 1 check the sale type applied in invoice open it in modify mode and check that skip in gst reports option enabled or not if enable then disable it 2 Check the party master applied in voucher does it have a valid gstin number or not 3 It could be possible that the tax rate you have mentioned in item master and tax applied on voucher are not same due to manual entry so modify it

Q: How do I add voucher details in BUSY for my international transactions?

You can add voucher details in BUSY for international transactions using the following steps 1 Go to transaction menu and click on Sales then click to add 2 select voucher series date number and select sale type as export taxable or Zero rated whichever you nedd 3 select the party name and fill the item details like item name quartity rate amount then save the voucher need to ensure that party master country should be mentioned properly and type of dealer should be unregistered and station of party should mentioned and pincode should be 999999

Q: What is the process for ITC reversal in BUSY Accounting Software?

To reverse ITC in BUSY, you need to create a purchase return voucher against the original Purchase Invoice. Further you can create journal voucher for ITC reversal by using these steps: Step 1: Go to transactions menu and select journal voucher. Step 2: Click on add and enter date, voucher number, GST nature as gst tax adjustments. Step 3: After that enter the debit and credit accoutn with tax account also then save. Step 4: A window will appear in which select gst adjustment type as ITC reversal or ineligible ITC then select the rule as per the requirements.

Find Solutions to Common Issues Related to configurations - voucher entry accounting

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Modifying or regenerating an invoice with correct GST values in BUSY. Steps to correct values.

To modify or regenerate an invoice with correct GST value in BUSY You 
 need to follow the steps 
 Step1 go to transaction menu and click on sale then click list 
 Step2 Select date range and open sale list then select the voucher to modify 
 Step3 open the voucher and select item master then press alter M to modify item master 
 then change its tax category as per requirement and save item
 Step4 Remove the item from item list by pressing F9 and reenter item then apply tax and save 
 voucher

How can i made entry for post dated cheque received in BUSY?

In BUSY, you can enter post dated cheque received by follow these steps:
Step 1: Go to Administration then Click on Configuration.
Step 2: Select Features and Options then choose Inventory tab. 
Step 3: Enable post dated cheques in payment and receipt vocuhers then save the configuration.
Step 4: Now, Go to transaction section then click on receipt voucher.
Step 5: Click on add then mention then voucher series, date, number, select PDC in type, mention pdc date and update gst nature in header part of invoice.
Step 6: Now, Post the accounting entry for cheque received and save the voucher.

How do I increase or decrease the amount without returning goods?

You can increase or decrease the amount without returning the goods by adding credit note or debit note vouchers. To add them follow the below steps:
Step 1: Go to transactions menu then select debit note or credit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature as against sale or purchase, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.

How to enter a receipt when I received payment through RTGS?

To enter a receipt if received payment throught RTGS, then you need to enable bank insruments details feature by using these steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select feature and options and click on accounts tab.
Step 3: Here, tick on maintain bank instrument details option and save.
Step 4: Now, go to transactions menu then select receipt voucher and click on add.
Step 5: Enter date, voucher number, debit your bank account and specify instrument type as RTGS then can mention the number.
Step 6: Mention the party account with amount then save.

How do I properly record advance payments done outside of BUSY?

To properly record advance payments done outside of BUSY, you can create a manual entry in BUSY by following these steps:
 1. Go to the "Payment Voucher" option in BUSY.
 2. Enter the necessary details such as the vendor's name, payment date, and payment mode.
 3. In the "Particulars" section, select the appropriate expense account for the advance payment.
 4. Enter the amount of the advance payment in the "Amount" field.
 5. Save the payment voucher.
 By recording the advance payment in BUSY, you can ensure accurate tracking and reconciliation of your financial transactions.

What is the step-by-step process to generate and print an invoice?

For Creating Invoice : In BUSY, We can create dual voucher, Accounting Voucher and Pure Inventory Voucher.
Pls Follow the Below Steps:
Step 1: Transaction
Step 2: Select required Voucher type & Series.
Step 3: Add 
In Dual Voucher and Pure Inventory Voucher ,Select the Party and Mention the Item with details like Quantity, Price, Unit, Amount.
In Accounting Voucher, Mention the Debit and Credit Side of account with amount.
For Printing Invoice :
Click On
Step 1: Administration
Step 2: Configuration
Step 3: Voucher Series Configuration
Step 4: Select required voucher type & Series
Step 5: Voucher Configuration
Step 6: Enable the Print invoice after saving the voucher.

If I delete a purchase order in BUSY, will it delete the PO reference in linked Purchase vouchers?

You can delete a purchase order in BUSY it will delete the PO reference in linked purchase vouchers.
Aslo you cannot delete the purchase order if it adjusted it purchase invoice to do that, if restriction is set in PO configuration 
Method 1
When delete a purchase order and alert show cannot delete po reference unstill it adjusted 
Step1: Go to administration and Select the feature and options
Step2: Then click on inventory and find order processing configure.
Step3: And disable the restrict purchase order modification after purchase. 
Step4: Save the configuration and then try deleting the Po reference see.

There seems to be an issue with sales not reflecting correctly in the month of February. How can I debug this?

To debug the issue for not showing sales in the month of february you need to follow 
the steps 
1 check the sale type applied in invoice open it in modify mode and check that skip in gst 
reports option enabled or not if enable then disable it 
2 Check the party master applied in voucher does it have a valid gstin number or not 
3 It could be possible that the tax rate you have mentioned in item master and tax applied 
on voucher are not same due to manual entry so modify it

How do I add voucher details in BUSY for my international transactions?

You can add voucher details in BUSY for international transactions using the following steps 
1 Go to transaction menu and click on Sales then click to add 
2 select voucher series date number and select sale type as export taxable or Zero rated 
whichever you nedd 
3 select the party name and fill the item details like item name quartity rate amount then save 
the voucher 
need to ensure that party master country should be mentioned properly and type of dealer 
should be unregistered and station of party should mentioned and pincode should be 999999

What is the process for ITC reversal in BUSY Accounting Software?

To reverse ITC in BUSY, you need to create a purchase return voucher against the original Purchase Invoice. Further you can create journal voucher for ITC reversal by using these steps:
Step 1: Go to transactions menu and select journal voucher.
Step 2: Click on add and enter date, voucher number, GST nature as gst tax adjustments.
Step 3: After that enter the debit and credit accoutn with tax account also then save.
Step 4: A window will appear in which select gst adjustment type as ITC reversal or ineligible ITC then select the rule as per the requirements.

Frequently AskedQuestions