Frequently Asked Questions

To track payments against invoice you need to follow the steps 
 Step1 go to transaction menu and click on receipt then add
 Step2 enter voucher series date etc and Credit the party and Debit 
 the cash or bank 
 Step3 after the amount given in party master a window will appear 
 for billing adjustment here you need to select adjustment option 
 and select the voucher number to which it will be adjust but need to 
 ensure maintain bill by bill details option enable in party master 
 Step4 save the voucher 
 Step5 Go to Display menu and select account books 
 Step6 select account register standard then sales register 
 Step6 Select all sale type then all party and select date range 
 then enable show payment receipt deatils option and press ok

Yes, you can enter a receipt first and create a bill reference number after that create the sales voucher and adjust that bill reference number.
To know how to enable bill reference feature, follow the below steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select features and options and click on accounts tab.
Step 3: Here, at top you will see an option of bill by bill details. Just tick on that and configure it as required then save.
Step 4: In party's account master you also need to enable maintain bill by bill balancing feature.
Step 5: Further if you want to pay tax on received amount in advance then you should create receipt voucher with advance receipt gst nature and create a reference.
Step 6: After that you need to adjust that reference in the sale voucher.

There might be various reason for not calculating total field properly in sale purchase voucher 
to troubleshhot the issues follow the steps 
1 Go to the spectfic voucher entry and check the tax applied in the voucher and the tax mentioned 
in the item master both are same or not if not same then click on item and press alter M and change 
tax rate over there and save and recalculate tax again in voucher 
2 Check is there any discount applied or not in the voucher if applied then check does it affect on 
the sale purchase or any other ledger 
3 If there is any bill sundry in the voucher then select it and open in modify mode and check where 
the bill sundry ledger affecting on sale purchase or not and modify it accordingly

To record receipt and payment voucher entries in BUSY, follow these steps:
Step 1 :Launch the BUSY and log in to your account.
Step 2 :locate and select the "Receipt Voucher/Payment Voucher option. 
Step 3 :Fill in Receipt Details:
In the Receipt Entry form, you need to provide the following information:
Party Name,Receipt Date,Amount,Mode of Payment: Choose the mode of payment (e.g., "Cash,"Bank Transfer,"Cheque,etc.).
Narration.
Step 4 :Within the customer's ledger, you will see a list of outstanding bills or invoices. Identify the bill(s) you want to adjust the payment against.
Step 5 : create a payment entry or adjust against an invoice. 
Step 6 :After filling in the payment details and adjusting the payment against the bill(s), save the payment entry.
Step 7 :After saving, you can review the customer's ledger to ensure that the payment has been adjusted against the selected bills."

To record a reverse charge mechanism transaction in BUSY, you need to follow these steps:
 Step 1: Open your compnay, then, go to the Transactions menu.
 Step 2: Select Journal and click on Add.
 Step 3: Enter the required details such as date, voucher no, etc.
 Step 4: Select the GST Nature as RCM Expense.
 Step 5: Debit the expense head and make sure in the expense head RCM Nature, ITC Eligibility, Tax Category, etc entered correctly.
 Step 6: Credit side enter your party head.
 Step 7: After enter the voucher you need to consolidate the RCM entry by going the GST Misc. Utilities under the Transaction menu.
 Step 8: Then, select Check/Post Consolidated RCM Payable and can select either Monthly Basis or Daily Basis.
 Step 9: Now, press F4 for post Consolidated RCM payable voucher.

If you want to record payment made to vendors in BUSY, you can follow these steps:
Step 1: First, open your company and go to Transaction.
Step 2: Choose the Payment Voucher and click on Add.
Step 3: Fill in the necessary details such as Date, Voucher no., Party, Amount, etc and save the transaction.
If you want to track your expenses in BUSY, you can follow these steps:
Step 1: Open your company, then, go to the Display tab and click on Final Results.
Step 2: Choose the Income & Expenditure A/C option and specify the date range. You will see a report of all the expenses incurred during that period.
Step 3: You can also view the Profit & Loss A/C option from the Final Results. This will show you the breakdown of your expenses into direct and indirect categories.

To apply discount on IGST in BUSY follow the steps 
 Step1 Go to the transaction menu and select the required voucher type and click on add
 Step2 select sale/purchase type as IGST wise tax rate or multirate or itemwise 
 Step3 If selected Item wise sale purchase type then on the entry module fill the list price of item and apply 
 discount then simply press enter to apply GST but you need to ensure that the party master should be 
 from outside of state and item tax rate must be entered in item master field 
 If you select the sale purchase type as multirate then fill the necessary details and on the bill sundry box 
 select discount first and then apply tax or press F4 then save the voucher

You can efficiently manage your expenses using BUSY. BUSY is a comprehensive accounting software that includes various accounting and inventory vouchers. With its assistance, you can identify economic events, measure them, record them, and generate summary reports. Typically, expenses are recorded using journal vouchers. Below are the steps to capture expenses:
Step 1: Transaction
Step 2: Journal Voucher
Step 3: Add, then enter the date.
Step 4: Specify the GST nature, like registered expenses (B2B), RCM expenses, etc.
Step 5: On the debit side, enter the expense head of the account.
Step 6: On the credit side, enter the party account.
Step 7: If you want to track GST for the transaction, you can charge the respective CGST, SGST, or IGST input tax on the debit side.
For further queries, feel free to contact the centralized BUSY 24/7 support number: 8282828282.

You can create credit note against a previous bill, please follow the given steps
 Where item is coming as sale return
 Step 1 Go on transaction 
 Step 2 Click on Sales return Cr note
 Step 3 Click on add and create sale return voucher
 Step 4 Mention original sale voucher during enter the sale return voucher
 Where item is not coming in return, and want to enter credit note for accounting only
 Step 1 Go on administration
 Step 2 Click on masters
 Step 3 Click on add and create a ledger for the name of credit note and mention sale account in group
 Step 4 Go on transaction
 Step 5 Click on credit note W/O items
 Step 6 Create credit note with the below entry
 Credit note account Debit
 Party account credit

To generate tax invoice as per GST format in BUSY follow the steps 
 Step1 go to transaction menu and click on sale then click on add
 Step2 fill the series name voucher date voucher number and select the sale type as per your requirement 
 select LGST for local sale and IGST for central 
 Step3 fill the party name and you need to ensure that party name address gst number must be filled 
 and gst number must be validated 
 Step4 fill the item name and you need to ensure that item unit hsn code and tax category have mentioned 
 properly in item master 
 Step5 fill item rate and amount then press F4 to to apply tax automatically on voucher then click to save