Frequently Asked Questions

Yes, you can use Purchase bill option to show the bought fixed asset in BUSY by following below steps:
Step 1: Go to administration menu and then select masters submenu
Step 2: After that select item option and then click on add option for adding a item master for fixed asset 
Step 3: Then provide the necessary details such as name, group and select Y to enable the don't maintain stock balance.
Step 4: After that in specify sales  account option change not required to specify here and then choose a fixed asset account in which you want to refect the asset in balance sheet and do the same for specify account for purchase option
Step 5: Now select save option to create master 
Step 6: Then go to transaction menu and submenu purchase and select add option 
Step 7: After that provide the necessary details such as series, voucher number, party and post a purchase voucher by using fixed asset item and select save option to save the voucher.

To generate Invoice, follow below steps:-
Go to 
Step 1 : Transactions
Step 2 : Sale
Step 3 : Add
Step 4 : Create a transactions and print the Invoice
BUSY has a Bill-by-bill Details feature to track payments and receipts.This feature is enabled by default. While creating Sales and Purchase vouchers the user can create a new reference for the transaction and adjust the bill reference in Payment and Receipt vouchers. User can view bill-by-bill reports in Outstanding Analysis under Display.
There are many features available to manage inventory in BUSY. Follow the steps below to enable these features:-
Go to
Step 1 : Administration 
Step 2 : Configuration 
Step 3 : Features / Options
Step 4 : Inventory 
Step 5 : Enable the features as per the requirments
To Configure the Invoice / Printing. Follow the steps given below 
Go to 
Step 1 : Administration 
Step 2 : Configuration 
Step 3 : Invoice / Document Printing 
Step 4 : Standard
Step 5 : Sale Invoice
Step 6 : Configure the printing options as per the requirments

To Enter Sale or purchase Vouchers in BUSY below are the steps to follow:-
Step 1: For Entering A Sale Bill you have to go Transaction menu then click on Sale or Supply outward option then Add button.
Step 2: Then have to mention Header Information as Party name,Date,series In Sale type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Sale type.
Step 3: For Entering A Purchase voucher you have to go Transaction menu then click on Purchase or Supply Inward option then Add button.
Step 4: Then have to mention Header Information as Party name,Date,series In Purchase type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Purhcase type.
Note: Before proceed to Entry Ensure you open the correct financial year for checking the financial year you can check the bottom of BUSY in which Financial year is being mentioned.

BUSY accounting software plays a crucial role in automating the calculation of discounts and benefits based on predefined sales schemes. 
Solution/Answer/Relevant Steps 
Step 1 :
Scheme Setup:BUSY accounting software allows users to define and set up various types of sales schemes, such as quantity-based discounts, bundle offers, cashback promotions, and more.
Step 2 : 
Parameter Configuration:Users can configure the parameters of each scheme, including criteria for eligibility, the scope of application, duration, and the types of products or services involved.
Step 3 : 
Eligibility Check:When processing a transaction through voucher entry, the software automatically checks whether the items or services in the transaction match the criteria of any active sales schemes.
Step 4 : 
Automatic Calculation:If a relevant scheme is found, the software applies the predefined calculations to automatically determine the discount or benefit that should be applied to the transaction.
Step 5 : 
Accurate Discounts:BUSY accounting software performs accurate calculations, considering factors such as item quantities, unit prices, currency conversions (if applicable), and any other variables defined in the scheme.

To take input of goods and services have to check ITC Eligibility properly tagged in purchase voucher or journal voucher, follow below steps: 
 For Purchase voucher: 
 1. Go to the transaction tab and click on Purchase voucher. 
 2. Open the voucher in modify mode, then ensure that the ITC Eligibility is appropriately tagged as per the nature of the goods or services options include Input Goods/Services, Input Services, and Capital Goods/Services. 
 3. After tagging the ITC Eligibility, save the voucher and then check input reflected in the GST reports. 
 For Journal voucher: 
 1. Go to the transaction tab and click on the Journal voucher. 
 2. Open the voucher in modify mode then check GST Nature is properly tagged in the voucher and ITC Eligibility should also tag in the Register expense window as per nature of the transaction. 
 3. After tagging the ITC Eligibility, save the voucher and then check input reflected in the GST reports.

To create invoices for job work or services provided, you need to select goods and services both as per your requirements. You need to follow the below steps:
 Step 1: Go to Transactions; in Transactions, select the Mat. Issued to Party.
 Step 2: Select the Add option and fill in the necessary details, such as the voucher number, voucher date, type as issued after job work, then select the party name, etc.
 Step 3: Select the items that are being provided for job work or services and enter the quantity. After entering the quantity, you will find the material consumed in the JOB Work window. In that window, fill in the necessary details: item, unit, pending quantity, quantity consumed, total amount, remarks, and then rate.
 Step 4: Verify the calculations and make any necessary adjustments.
 Step 5: Save the mat. Issued to Party for job work or services provide entry.
 Step 6: The Mat. Issued to Party Invoice will now be recorded in the system.

If you're trying to add product details to an invoice or GST sales register here are the steps to follow:
 Step 1:Go to the Administration option.
 Step 2:Select Masters, and then choose Item.
 Step 3:Click Add to create a new item master.
 Step 4:Add the item name, alias, item group, and enter the unit of measurement.
 Step 5:Provide tax category and HSN (Harmonized System of Nomenclature) code, and other necessary information like the price, if required. Then, save this master.
 Step 6:Now, go to the Transaction option, and select Sales Voucher.
 Step 7:Click Add and select the appropriate series.
 Step 8:Enter the date, sales type, and party details for the invoice.
 Step 9:Select the item you've created in the item master. If you need to create a new item on the spot, you can press F3 to create a new item master, and then follow the steps mentioned earlier to enter item details.
 Finally, save the voucher to include the product details in the invoice.

If you want to adjust purchase or sales orders while enter voucher then please follow the given steps 
 Step 1:Go to the transation and add the voucher of sale 
 Step 2: Then enter series, date, vch no., type , sale type , party and mat centre that is all. 
 Step 3: Select first cell of the item column then press F11. 
 Step 4: After pressing F11 new window sill appear i.e. select pending orders to pick then items 
 Step 5: Then select which you want to adjust by marking it and then Ok 
 Step 6: Then item of that order will auto poulate in the item field. 
 Step 7: Then save the voucher after enter all the details. 
 Step 8: Same steps for the purchase order. 
 If you encounter the any issue, you can contact us through our centralized helpline at 8282828282 or
 11 4096 4096, or you can email us at support@busy.in.

To create import purchase voucher in BUSY, follow these steps:
1.Enable the multiple currency feature.
Step 1: Go to administration section then click on configuration tab.
Step 2: Choose features and option then select account tab and enable multi currency feature in it.
2.Enable multiple currency option in account master.
Step 1: Go to administration section then click on master tab.
Step 2: Choose account tab then click om modify and access the master in modify mode.
Step 3: Enable multiple currency feature then save the master.
3.Create import purchase voucher in BUSY.
Step 1: Go to transaction section then click on purchase voucher.
Step 2: Choose add tab then mention the voucher series, date, number, select import purchase type, party master and material center in header part.
Step 3: After enter party master, multiple currency window will appear. Select the currency with with conversion rate then click on ok tab.
Step 4: Mention the item details with quantity and price then apply other charges along with tax in bill sundry and save the voucher.

To handle taxes and discounts in a quotation voucher entry follow the below steps: 
Step1: 
Navigating to Quotation Voucher Entry: Enable the "Sales/Purchase Quotation" option in the inventory menu Click on it to open the Sales/purchase quotation from the transaction menu voucher entry window.
Step 2 : 
Enter the necessary voucher details:
A)Voucher Date: Enter the date of the quotation.
 B)Voucher Number: Automatically generated by the software or manually entered, depending on your setup.
Step 3: 
Customer Details :In the party details section, select the customer to whom the quotation is being sent.
Step 4 : 
Selecting Inventory Items:Choose the inventory items being quoted. Enter the quantity and unit price for each item based on the quotation details.
Step 5: 
Applying Taxes:If applicable, select the appropriate tax rate for the items in the quotation. May have a predefined tax list or the option to manually enter the tax rates.
Step 6: 
Double-Check Entries:Review the quotation voucher entry to ensure that all taxes and discounts are correctly applied and calculated.