Frequently Asked Questions

To create import purchase voucher in BUSY, follow these steps:
1.Enable the multiple currency feature.
Step 1: Go to administration section then click on configuration tab.
Step 2: Choose features and option then select account tab and enable multi currency feature in it.
2.Enable multiple currency option in account master.
Step 1: Go to administration section then click on master tab.
Step 2: Choose account tab then click om modify and access the master in modify mode.
Step 3: Enable multiple currency feature then save the master.
3.Create import purchase voucher in BUSY.
Step 1: Go to transaction section then click on purchase voucher.
Step 2: Choose add tab then mention the voucher series, date, number, select import purchase type, party master and material center in header part.
Step 3: After enter party master, multiple currency window will appear. Select the currency with with conversion rate then click on ok tab.
Step 4: Mention the item details with quantity and price then apply other charges along with tax in bill sundry and save the voucher.

Step 1: Check if you have tagged any account within the bill sundry. To check this, follow the steps given below:
- Go to the Administration menu.
- Click on the Master option and select bill sundry.
- Click on the modify option and open the bill sundry.
- Check under Accounting in the sale option if you have defined the account in front of the head to post.
- If you have not tagged the Discount account here, you need to tag it to reflect the "discount amount applied in sale" to the ledger. But if you have tagged an account, it will not affect the taxable amount of sale.
Step 2: If you want to add the discount amount with the sale taxable amount, you should not tag the account there. To check the report, you need to follow the below-given steps:
- Go to the Display menu.
- Click on the Inventory book and select bill sundry ledger.
- From there, you can check your Discount amount. 

To ensure accurate calculation of GST in the bills generated by BUSY, you can follow these steps:
Step 1. Check the tax rates: Make sure that the tax rates for different goods and services are correctly set in the software.
Step 2. Verify invoice details: Double-check the invoice details, such as item quantities, prices, and tax amounts, to ensure they are entered accurately.
Step 3. Remove any discounts: If you have applied discounts to the invoice, remove them temporarily to verify if they are causing any discrepancies in the GST calculation.
Step 4. Compare with actual bills: Compare the GST amounts calculated by the software with the actual bills to identify any discrepancies.
Step 5. Check backups: If needed, refer to the backups of your transactions to review the audit trail and identify any errors or changes that may have affected the GST calculation.
Step 6. Make necessary changes: If you find any errors or discrepancies, make the required changes in the transactions and regenerate the bills.

Tax rates mentioned in item master which is applicable for all vouchers. If you want to change the tax rates for your items that are mentioned in the item master, you can follow these steps:
 Step 1: Open BUSYand select the company you want to work with. Then, go to the Administration tab and click on the Masters.
 Step 2: Under Masters, select Item and then click on Modify. This will open a list of your items that you can choose from.
 Step 3: Select the item that you want to change the tax rate for. This will open the item details window where you can see a field named Tax Category. You can change the tax rate from there by selecting a different tax category or creating a new one.
 Step 4: Click on Save to apply the changes and close the window.
 Please note to take latest Backup of your data before make any changes in your data.

To apply different discount for each item while entering a sale invoice in BUSY, follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on the Inventory tab and select item wise discount type option as per your preference then select save for save changes 
Step 3: Now go to Administration menu then select Configuration submenu.
Step 2: Then select voucher series configuration option and then voucher type such as sales
Step 3: After that select series and select voucher configuration option. Now enable item wise discount as Y and specify discount structure, Then select save option to save changes
Step 4: Then go to transaction menu and submenu sales
Step 7: After that choose the add option and provide the necessary details, including series, date, and party. After entering item Quantity a window will appear allowing you to input the discount for each item and then select save option to save invoice. 

To revise a quotation voucher after the invoice it has been issued follow the below steps: 
Step1: 
Checking the Invoice Status: Verify the status of the invoice related to the quotation. If the invoice is already generated you can not modify the quotation . 
Step 2: 
Reopen the Invoice :Reopen the invoice before revising the quotation. Go to the invoice entry and cancel it .Shortcut Key is Alt+X.
Step 3: 
Open the Quotation Voucher:Once you have verified the necessary requirements, open the quotation voucher that needs to be revised by clicking on its reference number 
Step 4: 
Make the Revisions:In the quotation voucher entry window, make the necessary changes or updates to the quotation details. Modify the quantities, rates, taxes, discounts, or any other relevant information as required.
Step 5:
Update the Invoice (If Needed):If you had to reopen the invoice in Step 2, update the cancel invoice with the revised quotation details and ensure that it accurately reflects the changes made.

BUSY accounting software provides a user-friendly interface for creating POS (Point of Sale) billing voucher entries. Here are the solution steps to create a POS billing voucher entry in BUSY software:
To handle multiple payment methods, such as cash, credit cards, and digital wallets follow the below steps: 
Step1: Multiple Payment Methods:Select the payment method used by the customer, such as cash, credit card, or digital wallet. If the customer is paying through multiple methods, enter the amounts accordingly. Enable Settlement details in the advanced POS configuration for the multiple payment methods
Step 2:Payment Allocation:Enter the amounts paid by the customer for each payment method selected. For example, if the customer is paying partly in cash and partly through a credit card, enter the amounts accordingly.
Step 3 :Handling Payments:For each payment method used, BUSY software will allocate the corresponding amounts to the respective accounts or payment modules.Respectively Records will be shown according to the payment methods in the settlement reports.

Please follow the below steps to Create Voucher in BUSY : 
 Step 1: Go in Transaction menu 
 Step 2: Press enter on sale & then click on add 
 Step 3: Select voucher series (default main) and Enter the voucher date 
 Step 4: Select sale type according to your party state & item tax rate ( if your adding sale voucher with the party belongs to same state then you have to select Local Sale type & if party belongs to other state then you have to select central sale type) 
 Step 5: select party master and then select material center (main store or from which MC you want to out your stock) 
 Step 6: select item master & enter the qty, price 
 Step 7: apply tax through f4 in bill sundry (if you select multirate or single tax rate sale type)
 Step 8: save through F2 or click on save button

To charge expense in sales invoice and apply separate tax on it, you need to create the item master in place of expense and charge it at item level.
To generate item master for expense, you can follow the below steps:
Step 1: Go to administration section then click on master menu and click on item tab.
Step 2: Now, select add tab then specify the item name, group, n.a in unit field, tax category, HSN code and select specify here in specify sales account field and tag then expense account in it.
Step 3: After mention all the details in item master, you can save it.
To generate sales invoice and charge expense at item level, you can follow the below steps:
Step 1: Go to administration section then click on sales invoice and select add tab.
Step 2: Now, update the invoice number, date, party name, item details along with quantity and price then apply charges at item level and save the invoice.

BUSY accounting software provides a user-friendly interface for creating POS (Point of Sale) billing voucher entries. Here are the solution steps to create a POS billing voucher entry in BUSY software:
To handle multiple payment methods, such as cash, credit cards, and digital wallets follow the below steps: 
Step1: Multiple Payment Methods:Select the payment method used by the customer, such as cash, credit card, or digital wallet. If the customer is paying through multiple methods, enter the amounts accordingly. Enable Settlement details in the advanced POS configuration for the multiple payment methods
Step 2:Payment Allocation:Enter the amounts paid by the customer for each payment method selected. For example, if the customer is paying partly in cash and partly through a credit card, enter the amounts accordingly.
Step 3 :Handling Payments:For each payment method used, BUSY software will allocate the corresponding amounts to the respective accounts or payment modules.Respectively Records will be shown according to the payment methods in the settlement reports.