Frequently Asked Questions

You can add the electric expenses charges in the purchase voucher either as an item master or as a bill sundry.
Pls follow the below steps for as an item :
Step 1: Click on administration and then masters
Step 2: Then Item and add by the name of electric expense charges
Step 3: In the left side, mention the service charge account under specify purchase account
Step 4: On the right bottom, enable the option dont maintain stock balance then save it
Please follow the below steps for as bill sundry :
Step 1: Click on administration and then masters
Step 2: Then bill sundry and add by the electric charges and select the bill sundry type as addictive and nature as others.
Step 3: In left bottom, for accounting in purchase, enable the affect accounting and adjust in the purchase amount then tag the additional charges account in the option account head to post and save it.

In BUSY, there isn't a specific dedicated field for LUT (Letter of Undertaking) numbers for customers or companies. However, if you need to include or reference the LUT number:
For Customers: You can specify the LUT number in the optional field of the customer account master. To enable this option, go to Administration, then Configuration, then Masters Configuration. Select the Master type as Account and set up the optional field to capture the LUT number for customers.
For Companies: If you need to mention the LUT number in invoices, you can include it in the invoice description or standard format. Access the sales invoice, configure the header options, and consider including the LUT number in the daily message field (if you intend to print it on the sales invoice).
It's important to note that LUT numbers are typically relevant for specific export transactions. Make sure to use this feature appropriately for such transactions.

To correct the tax calculation on vouchers in BUSY, you can follow these steps:
 Step 1: Make sure the sale purchase type you select in the voucher matches the type of transaction you have done.
 Step 2: Make sure the tax rates you enter in the item master are correct for the items or services you have sold or purchased.
 Step 3: If you find any error in the sale purchase type or the tax rates, you can edit them and save the voucher again.
 To correct the discount calculation on invoices in BUSY, you can follow these steps:
 Step 1: If you apply item-wise discount, you need to check the voucher series configuration and correct the settings if they are wrong.
 Step 2: If you apply discount as a bill sundry, you need to check the bill sundry configuration and correct the settings if they are wrong.

To ensure that extra charges on your purchase invoices match the supplier's bill, you can follow these steps:
 1. Carefully review the supplier's bill: Compare the extra charges mentioned on the supplier's bill with the charges mentioned on your purchase invoice.
 2. Double-check the account heads: Make sure that the extra charges are correctly categorized under the appropriate account heads in your purchase invoice.
 3. Verify the amounts: Ensure that the amounts of the extra charges on your purchase invoice match the amounts mentioned on the supplier's bill.
 4. Communicate with the supplier: If you notice any discrepancies or if the extra charges on your purchase invoice do not match the supplier's bill, reach out to the supplier to clarify and resolve the issue.
 By following these steps, you can ensure that the extra charges on your purchase invoices align with the supplier's bill.

In our BUSY accounting software, create a purchase return voucher. This voucher will be used to record the transaction related to the return of damaged goods.
Step1: Identify the damaged goods: Inspect the damaged goods to verify their condition and determine whether they are eligible for return. 
Step2: Create a purchase return voucher:create a purchase return voucher. This voucher will be used to record the transaction related to the return of damaged goods.
Step 3:Fill out the necessary details:In the purchase return voucher, enter the relevant details, including the date of the return, the supplier or vendor from whom the goods were originally purchased, and the description of the damaged items.
Step 4:Enter the quantity and cost of damaged goods:Specify the quantity of damaged goods being returned and the cost per unit. If the original purchase had any applicable taxes or discounts, ensure that these are also reflected accurately in the voucher.

In BUSY,you can maintain the purchase entry of asset like computer or machine either through purchase voucher, Journal or Purchase voucher.
Pls follow the steps to record in the purchase voucher as an item :
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Item
Step 4: Then Add by the name of computer or machine and select the tax category
Step 5: Go to the option specify purchase account then select the machinery or computer account.
Step 6: When you add the voucher then mention it in the item master.
Pls follow the below steps for Journal voucher :
Step 1: In the machinery or computer account, enable the gst applicable option and mention the tax category.
Step 1: Click on Transactions
Step 2: Then Payment or Journal
Step 3: Then Add
Step 4: Select the GST Nature registered expense B2B 
Step 5: Then DEBIT the machinery or computer account,DEBIT the tax account and CREDIT the party master.

For adding the party account master in BUSY you need to follow below given steps.
 Step 1:Go to administration menu and select masters option.
 Step 2:Then select account option and click on add option.
 Step 3:After that add account window will open then you need to mention all neccessary details like name, account group etc.
 Step 4:click on save button to create account in BUSY.
 For adding the sales and purchase voucher in BUSY you need to follow below given steps.
 Step 1:Go to transaction menu and select sale or purchase according to the requirement.
 Step 2:Then click on sale or purchase option and select add option from it.
 Step 3:After that add sales or purchase voucher window will open now you can enter the voucher by specifying details like date, voucher number, party name etc.
 Step 4:Lastly click on save button to save the voucher.

To adjust or reduce your sales amount in BUSY from a certain timeframe, such as 1-4-2022 onwards, you can make adjustments in the sales vouchers. Open the sales voucher for the specific period you want to adjust and modify the sales amount accordingly. Or you can decrease by % or Increase by %. 
 Step 1: Use Key Ctrl + Alt + X will be open Split Voucher window. 
 Step 2: Under Action to be taken Click on Change Amount and under Amount to be choose decrease by % or Increase by % 
 Step 3: Under Select Source Voucher Type for Splitting voucher type: sales voucher series, 
 Step 4: Select Date Range and click on show vouchers. 
 Step 5: Select All Voucher or as you required. 
 Step 6: tick on create journal voucher and retain original voucher after splitting. 
 Step 7: Click OK

If you want to modify or delete your vouchers in BUSY, you can follow these steps:
 Step 1: Go to the Transaction menu and choose the voucher type that you want to modify or delete, such as Sales, Purchase, etc.
 Step 2: Click on Modify and open the voucher that you want to change or remove.
 Step 3: Make the necessary changes and save them again.
 Step 4: To delete the voucher, click on Delete button or press F8 after opening it.
 To overide older data have to restore data in BUSYfollow these steps:
 Step 1: Open BUSYand select Restore Data option from Company tab.
 Step 2: Choose the folder that contains backup files and click on OK button to start the restoring process.
 Step 3: If same data already exist in then BUSY will provide you an option to override it. You can chosse Yes/No as required.

Please follow the below steps to Create invoice in BUSY :
Step 1: Go in Transaction menu
Step 2: Press enter on sale & then click on add 
Step 3: Select voucher series (default main) and Enter the voucher date 
Step 4: Select sale type according to your party state & item tax rate 
 ( if your adding sale voucher with the party belongs to same state then you have to select Local Sale type & if party belongs to other state then you have to select central sale type)
Step 5: select party master and then select material center (main store or from which MC you want to out your stock)
Step 6: select item master & enter the qty, price 
Step 7: apply tax through f4 in bill sundry (if you select multirate or single tax rate sale type)
Step 8: save through F2 or click on save button