Frequently Asked Questions

To include freight & additional charges in your sales voucher, you can use the Bill Sundry option in the sales voucher. There is a bill sundry already created with the name Freight & Forwarding Charges. You can select this option and enter the amount of the freight charges. This will add the freight charges to your voucher. If you want to create a new bill sundry other name, you can do so by pressing F3 in the voucher on the bill sundry rows. This will open the Bill Sundry Master window, where you can enter the name, type, nature, and rate of the new bill sundry. You can also set up the accounting effects for the new bill sundry. After creating the new bill sundry, you can select it in the invoice and enter the amount of that charges.

To maintain foreign currency for invoice details in BUSY, you need to below steps:
 Step 1: Go to Administration then click on Configuration.
 Step 2: Then Click on Features Options and then Click on Accounts Tab.
 Step 3: Enable Multi Currency feature then Save It.
 Step 4. Then go to Administration click on Masters.
 Step 5: Then Click on Account and modify the customer account ledger.
 Step 6: Enable Multi Currecy in the account ledger and save it.
 Step 5: Then, go to Transactions Tab, Add Sales Voucher with Sales Type Central- Export can be taxable or exempt according to your Invoice.
 Step 6: After selecting account ledger a currency details dialogue box will appear.
 Step 7: Choose the currency and enter the conversion rate.
 Step 9: Then Enter Item details, quantity and price details and save the voucher.

To create account master in BUSY follow below given steps.
 Step 1: Go to administration option and select masters option.
 Step 2: In masters option select accounts and then click on add option.
 Step 3: Add all the necessary field and click on save button.
 Steps to add the sales vouchers from BUSY for different parties.
 Step 1: Go to transaction menu and select sales option from it.
 Step 2: After sales option click on add button to add the voucher.
 Step 3: Mention all the relevant information like voucher number, voucher date, party name etc.
 Step 4: Lastly click on save button to save the voucher.
 Note: Repeat these steps for each supplier and their invoices. By following these steps, you can enter the details of multiple suppliers and their invoices in BUSY.

You can add the rent amount in the invoice either through by adding bill sundry or as an rent item.
Pls follow the below steps as an Item :
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Item 
Step 4: Then Add by Rent name 
Step 5: In the left side, mention the Rent expense account in the option of specify purchase account.
Pls follow the below steps as an Bill Sundry :
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Bill Sundry
Step 4: Then Add by the rent charges name and select the bill sundry type as addictive and nature as others
Step 5: Then In left bottom, Accounting in purchase,enable the affect accounting and the adjust in the purchase amount then tag the service charge account in the option account head to post and save it.

It is possible that you have selected different sales type in sales invoice as compared to item tax category in BUSY, to resolve the same issue follow below steps:
Step 1: Take the latest backup of your data before any process
Step 2: Go to administration menu and submenu master and then select item
Step 3: Select modify option and search item that you have selected in sale invoice
Step 4: After that change the specified tax category as per the requirement and then select on save option to save the changes
Step 5: Now go to transaction menu and submenu sales and then press on add
Step 6: Then mention the required details such as date, series and vocuher number and makesure to select central sale type as per the tax category specified in item master and then save the sale invoice.

To manually change the quantity of an item while scanning a bill in BUSY, you need to fix the quantity field after scanning the item, follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration 
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and set quantity as needed and set quantity as semi variable then click on save button and again to click on save button.
Step 6: In transactions while scanning item manually put the cursor on item quantity and change the quantity manually.

We keep our software updated with the latest GST rules. You need to download & install the latest release of BUSY to get the updated features.
To enter an export bill in BUSY, you need to follow below steps:
Step 1: Go to Transactions then click on Sales/ Supply Outward.
Step 2: Then Add Sales voucher then add date,voucher number
Step 3: Then select sales type as central export and have to choose taxable or exempt according to bill requirement.
Step 4: Then Add party details with PIn Code as 999999
Step 5: Then enter the shipping details of the last location where your items are going to dispatched.
Step 6: Enter Item details, quantity and price details .
Step 7: Further you need to enter the shipping bill number, shipping bill date, and the port code from where your goods will be dispatched.

If you want to emter a sales invoice for an unregistered party in BUSY software please follow these steps:
Step 1: Go to administration menu then click on  masters submenu
Step 2: Then click on account and click on add to create a new party master for unregistered transactions
Step 3: Specify the name of account its group such as sundry debtors or creditors and specify other details  
Step 4: Select type of dealer as Unregistered and save the master 
Step 5: Then go to transactions menu and click on sales voucher and click on add button to create a new invoice
Step 6: After that select required fields such as series,date,voucher number and sale type etc
Step 7: Then specify party name that you have created as unregistered dealer and proceed to generate a voucher for unregistered party

Expense Through Purchase Voucher : We have to create expense account as an item and pass the purchase voucher.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Masters
Step 3: Item
Step 4: Add
Step 5: Mention the Freight Charges expense account in Purchase Account.
Step 6: Transaction
Step 7: Purchase
Step 8: Add 
Note : In Balance Sheet, Expense entry will show in expense group instead of Purchase and Enable the Option Do Not Maintain Stock Balance in Item Master.
We can add Freight Charges as Bill Sundry in the voucher. Pls Follow the Below Steps:
Step 1: Administration
Step 2: Masters
Step 3: Bill Sundry
Step 4: Add 
Step 5: Select Bill Sundry Type - Additive and Bill Sundry Nature - Others
Step 6: Enable the Option for Costing and Accounting in the Voucher as per your requiredment.
Step 7: During voucher entry, Apply the Bill Sundry.

If you want to see the bills on which TCS has been applied please follow these steps:
Step 1: Go to display menu then click on TCS reports sub menu
Step 2: Select the TCS collection details option and select show TCS collection details for option as All category or selected category
Step 3: Now select reference to be shown as all or pending as required
Step 4: Specify the date range and other appropriate option as required
Step 5: Click on ok button and generate the report
Step 6: You can also check the account ledger of TCS to check the bills in which you have applied a TCS
Step 7: To generate the ledger report for this press the shortcut key ALT+L
Step 8: Now specify the account name of TCS then specify the date range and select appropriate options as required