Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
How to add optional/custom fields like Dispatch From in BUSY?
To add optional/custom field like dispatch from have to follow below steps:
Step 1: Go to Administration and then click on Configuration.
Step 2: Under Configuration tab Click on Voucher Series Configuration.
Step 3: Then Click on the voucher type such as sales.
Step 4: Then select the voucher series and click on voucher configuration.
Step 5: Then add No. of Option field as 1 and click on configure.
Step 6: Add Field Name as Dispatch From and take type as TEXT and maintain master database Y for Yes and N for No.
Step 7: Save the configuration window and then voucher series configuration.
Step 8: Go to Transaction and Add Sales voucher and optional field will appear after click on Narration.
Why, after making a debit note for sales, am I prompted to generate an e-invoice?
If you want to issue a Debit Note or Credit Note for a sale, it depends on the situation. If the customer is returning goods, you should issue a credit note. If there is an error in the invoice or payment, you should issue a debit note. If you want to not prompt E-invoice in Debit Note (without Item), follow these steps:
Step 1: Go to Administration, select Configuration, and click on Voucher Series Configuration.
Step 2: Select the Voucher Type Debit Note (without Item), then choose the series in which you want to remove the E-invoice Option.
Step 3: Toggle N on Generate E-invoice after saving and save the configuration
What is the best way to ensure voucher numbers are unique in the system?
The best way to ensure voucher number will be unique you can set voucher number to automatic , for that you can follow the below steps:
Step 1: Go to administration then configuration and select voucher series configuration
Step 2: If you want unique voucher number for sales the select sales option
Step 3: Then select then series for voucher and click on voucher numbering
Step 4: Mention numbering type as automatic
Step 5: Select frequency for renumbering and mention sturcute or number by mentioning prefix, suffix and strating number then save the configuration
Step 6: After configurig voucher numbering you can post voucher with unique number generate automatically
Is there an easy way to generate unique voucher numbers or do I need to create them manually?
The best way to ensure voucher number will be unique you can set voucher number to automatic , for that you can follow the below steps:
Step 1: Go to administration then configuration and select voucher series configuration
Step 2: If you want unique voucher number for sales the select sales option
Step 3: Then select then series for voucher and click on voucher numbering
Step 4: Mention numbering type as automatic
Step 5: Select frequency for renumbering and mention sturcute or number by mentioning prefix, suffix and strating number then save the configuration
Step 6: After configurig voucher numbering you can post voucher with unique number generate automatically
I need help understanding the voucher configuration options in BUSY, like auto-round off and final round off.
The Auto Round Off Final Amount option is available in the voucher configuration in BUSY. This feature allows you to automatically round off the amounts in your vouchers to the nearest whole number or to a specific decimal place.
To enable auto round off feature in BUSY, follow these steps:
Step 1: Go to Administration and then click on configuration.
Step 2: Click on Voucher series configuration and then select the required voucher.
Step 3: Choose series and click on voucher configuration.
Step 4: Enable Auto Round of final Amount option by specify Y and then click on configure.
Step 5: select the mode of round off and then specify the bill sundry for Upper and lower round off mode.
Why is the MRP window opening after entering a purchase voucher and how can it be disabled?
The MRP window opens after entering a purchase voucher because the MRP feature is enabled in BUSY to disable it, you need to follow these steps :
Step 1 : Go to adminitration the configuration click on features and options
Step 2 : Go to inventory tab and disable MRP-wise details and click on save button, then MRP window will not show any window in any voucher.
Step 3 : If dont want MRP window only in purchase voucher, then go to administration then cofiguration click on voucher series configuration select voucher type as purchase and select voucher series then go to voucher configuration and disable option input item MRP and click on save button.
I want the invoices to show transporter details for reporting but not prompt for it during invoice creation. Is there a way to do this?
If you require the transportation details for reporting purpuse only but no need at the time of entering the voucher then you can follow these steps :
1. Specify the transportation details in the party master
2. Disable transportation details from from Voucher series configuration
3. Disable the transportation details from GST and VAT Configuration
4. Now open the report in which you require transportation details and use custom column
5. Create format and select the field from the party master
6. save the format and reopen the report with the new format name
7. Here it will only pick the details as you have mentioned in the party mastes such as tranporter station and PIN code
I'm having trouble getting the right rounding of amounts in BUSY. Can you help me configure this properly?
If you want to auto round off final bill value, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type that you want to apply the discount for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the Auto Round off Final Ami. feature. Set it to Y to enable it and click on configure button.
Step 4: Here, you can choose Rounding off Mode i.e, Always Upper, Always Lower & Automatic as per the need.
Now, while you save your invoice the bill value automatic rounded off as configured.
How can I enter the PO number in the quotation?
To enter PO number as optional field in quotation voucher in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type as quotation and voucher series go to voucher configuration.
Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric PO numbers in BUSY by enabling the vocuher optional field and then mentioning the PO number in the field. It can be either numeric or text and text will work as alphanumeric then click on save button.
Step 4 : Now go to transaction and add quotation voucher and mention PO number in quotation voucher.
How do I correct rounding off errors in vouchers?
If you want to auto round off final bill value, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type that you want to apply the discount for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the Auto Round off Final Ami. feature. Set it to Y to enable it and click on configure button.
Step 4: Here, you can choose Rounding off Mode i.e, Always Upper, Always Lower & Automatic as per the need.
Now, while you save your invoice the bill value automatic rounded off as configured.