Frequently Asked Questions

Add a mode of payment other than cash in BUSY For Settlement Details we have to enable it from Voucher Series Configuration for required voucher type.
Please Follow the Below Steps:
Step 1:Go to  Administration menu and then select Configuration tab
Step 2: After then select option of Voucher Series Configuration
Step 3: Select the required voucher type and series and click on the Voucher Configuration option
Step 4: And then Enable the Settlement details option 
Step 5: Click on Configuration tab and Specify the settlement payment mode and account.
Step 6: After then Enable the required option as per your need
Step 7: During voucher entry, Settlement window will popup after saving the voucher.
Step 8: Can check Settlement wise report under Display Menu.
Step 9: Settlement Details option can be use for Standard and POS.

To Fix length of numeric part in voucher numbering follow the below steps: 
Step 1: Administration=>Configuration=>Voucher series configuration.
Step 2: Select Voucher type & series then click on voucher numbering option.
Step 3: Select the Voucher numbering ‘Automatic’ then mention the renumbering frequency & embed year as per your requirement.
Step 4: Enable the option ‘Fix length of numeric part and specify the padding details.
Step 5: In padding details, First option ‘Total length of numeric part’ mention the characters of the voucher number you required.
Step 6: In padding details, the second option ’Padding characters’ mention ‘0’.
Step 7: During voucher entry , then voucher number will show with 001. ( for eg. if in the ‘Total length of numeric part’ you have mentioned the 3 characters and in ’Padding characters’ option added 0).

To set automatic voucher numbering in the sales invoice, you can follow these steps:
Step 1: Take the latest backup of your data.
Step 2: Go to Administration and click on configuration.
Step 3: Choose the Voucher Series Configuration option and select the voucher type of which you want to configure the automatic voucher numbering, such as sale, purchase, etc. 
Step 4: Then, select the voucher series and click on Voucher Numbering.
Step 5: Choose the Numbering Type as Automatic. 
Step 6: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings. After clicking on OK, a window will appear for renumbering vouchers. Click on the NO option if you do not want to change the voucher numbers of existing vouchers.

To add item description during voucher entry in BUSY, follow these steps:
Step 1: Go to administration section then click on configuration option.
Step 2: Choose voucher series configuration then select the required voucher type like sales, purchase etc.
Step 3: Select the series of voucher then click on voucher configuration tab which appear in right side for screen.
Step 4: Enable item wise description then configure it by specify the number of line required for description and save it.
Step 5: Now, Go to transaction then select the required voucher and click on add tab.
Step 6: Next, specify the voucher number, series, date, sales type, party name and material center in header part.
Step 7: After specify the item details, item description window will appear. You can specify item description and create the voucher.

We can apply discount At Item Level and We have to create Discount structure with simpe discount, same nature and with Different Nature in case of compound discount.
Discount with Same Nature : We can add more then one discount with PLUS Sign.
Discount with Different Nature : We can add with maximum 5 Discount with Percentage,absolute amount,Main Qty, Alternate Qty and Packaging Qty.
Pls Follow the Below Steps:
Step 1: Administration
Step 2:Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Item Wise Discount Type - Compound Discount
Step 6: Masters
Step 7: Misc Masters
Step 8: Discount Structure create it
Step 3: Voucher Series Configuration
Step 4: Select Voucher Type & Series
Step 5: Voucher Configuration
Step 6: Enable the Item Wise Discount and Select it Discount Nature.
Step 7: During Voucher Entry, Discount window will popup for each Item.

To configure or change point of sale or POS settings in BUSY,follow these steps
 Step 1 Open you company and go to administartion
 Step 2 Go to configuration and then select voucher series configuration
 Step 3 Now select sale voucher and then series
 Step 4 After selecting voucher series under sales voucher,on the right side,select voucher configuration option is higlighted and voucher series configuration window will be highlighted
 Step 5 Now on bottom of voucher series configuration window,select configure advanced pos options
 Step 6 Now in pos configurations,you can set date,party,sale type,material centre and other fields to fixed,semi vaiable or variable and then save the changes and save the main window
 Step 7 Now add sale voucher with pos enabled series,you can changes according to you made

To generate serial or voucher number in BUSY for your invoice, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to set voucher numbering for, such as sale, purchase, etc. 
Step 3: Then, select the voucher series and click on Voucher Numbering.
Step 4: Choose the Numbering Type as either Automatic or Manual. 
Step 5: If you want to enter voucher number manually the select as Manual and set warning for duplicate and blank voucher numbers as the requirements.
Step 6: For automatic numbering type, set the prefix, suffix, and Starting No. as per your needs and click on OK.
Note: Take backup of your data before making any changes.

If you are unable to find the place to define the PO number in the voucher then please
 follow the given steps
 Step 1: Go to administration then configuration then voucher series configuration then 
 select desired voucher type in which you want to mention PO number then 
 series.
 Step 2: Then voucher configuration then No of optioanal fields write down 1 here.
 Step 3: Then voucher optional fields configuration window will open where in you 
 will mention green vehicle number text in the field name column and 
 select type as text then keep maintain master database N then save.
 Step 4: Now, while entering voucher you will get a window of optional fields in which you
 will specify green vehicle number.

A: - Yes, you can enter shipping details separately on voucher on billing shipping details window, first you need to enable this feature. 
Please follow the below steps to enable billing shipping feature:- 
Step 1: Go to Administration menu
Step 2: Configuration then click on voucher series configuration
Step 3: Click on sale and then select your voucher series(default series is Main) and then click on voucher configuration tab
Step 4: Here you can enable separate billing shipping details & save 
B- to calculate distance between bill from pincode & shipping pincode you have to enter shipping pincode on transporter window & then click on check distance tab which is also available on transporter window then BUSY auto show the distance between your bill from & ship to pincode

For access item wise discount you have to enable item wise discount for enable item wise discount follow these steps:
step 1: Go in administration 
step 2: Go in configuration 
step 3: Go in voucher series configuration 
step 4: Select voucher type and select series 
step 5: Go in voucher configuration
step 6: Enable item wise discount and save configuration 
In voucher after every item show discount window
For purchase challan window you have to enable challan feature for enable challan feature follow these steps:
step 1: Go in administration 
step 2: Go in configuration 
step 3: Go in Features/option then go in Inventory 
step 4: Enable sale/purchase challan 
step 5: Go in Transaction then go in material received from party
step 6: In type take purchase challan and add voucher