Frequently Asked
Questions

Q: How can I add multiple addresses and print names for a single account?

You can add multiple addresses and print names for a single account by following these steps: Step 1: Go to administration menu Step 2: Then click on configuration button Step 3: Then click on featues and option Step 4: Then click on accounts tab Step 5: Then tick the multiple account aliases option to enable it Step 6: Then click on configure button and tick the specify different address details with multiple alias option to enable it Step 7: Then save the changes Step 8: Then go to administration menu again Step 9: Click on masters Step 10 : Then click on accounts Step 11: Then open the account master from modify or list button Step 12: Afterwards click on multiple alias option availble in the bottom and configure it and save the master

Q: I want to reconcile my bank statement with BUSY. What is the process to do bank reconciliation?

To reconcile bank statement with BUSY you need to follow the steps Step1 Go to Administration menu and click to configuration Step2 Click on Feature options and select accounts Step3 enable bank reconcilation option and save Step4 all nesecery entries of bank should be done in BUSY to reconcile Step5 To go display menu and click on bank reconcilation Step6 click on Show uncleared entries and select bank and select the date range to reconcile Step7 select entries and press F4 to fill the clearing dates Step8 after all entries pass for clearing go to reconcile statement and check if showing any missmatch then enter on the error and modify the voucher entries

Q: How do credit limits work in BUSY? Is it applied retrospectively?

Credit limits in BUSY are the maximum amount of credit that you can allow to your customers or suppliers. You can set up credit limits for each party in the Party Master window. The action to be taken when the credit limit is exceeded, such as Warning only, Don't Allow, No Action. Credit limits are applied retrospectively in BUSY, meaning that they take into account the previous transactions and balances of the parties. For example, if you set a credit limit of 10,000 for a customer who already has a balance of 8,000, then the customer can only make further purchases worth 2,000. If the customer tries to purchase more than that, the software will display a message according to the action you have chosen.

Q: How do I link payments to vendor accounts in BUSY

In BUSY, We have Bill by Bill feature which is used to Create and Adjust the party references in the voucher. Track Accordingly from Outstanding Report that for which voucher the amount is pending from the party. Pls Follow the Below Steps : Step 1: Administration Step 2: Configuration Step 3: Features and Options Step 4: Account Step 5: Enable the Bill by Bill Feature Step 6: Open the Account Master and Enable the Bill by Bill. Step 7: During Purchase Voucher, Create the Reference Step 8: In Payment Voucher, Adjust that reference Outstanding Analysis Option. Pls Follow Below Steps : Step 1: Display Step 2: Outstanding Reports Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount. Bills Receivable and Bills Payable : Here can check customer voucher according to References.

Q: I am unable to see pending bills for a specific party. How can I generate a report for pending bills for a single customer?

To generate a report for pending bills of a single customer, you need to maintain Bill by Bill features. To enable it please follow the below steps: Step 1: Go to administration menu Step 2: Features/option and then click on Account tab Step 3: Enable Bill By Bill Feature and save Step 4: Press esc button & then click on master option from administration menu Step 5: Click on account then click modify option and open a party account Step 6: Eanble bill by bill option in party master and save. Now, you have to create references in the sales/purchases/advance payments/receipt vouchers and adjust them when you add the receipts/payment vouchers against the sales/purchase vouchers and then you can check your generated bills receivable/payable report from outstanding analysis.

Q: How can I change the default currency in BUSY to match my business needs?

In BUSY, When we create the company then the currency will show default as per the country selected by you. If want to use in India but want to add some transactions related to other currency then we have a feature of Multi Currency. Pls Follow the Below Steps for Multi Currency Feature : Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Options Step 4: Then Account Step 5: Enable the Multi Currency Option Step 6: Open the Account Master and enable the Multi Currency Option. Step 7: While adding the voucher then window will popup on which currency want to make voucher. Step 8: Can check Multi currency ledger from Accounts book under Display Menu.

Q: How do I handle foreign currency transactions and conversions in BUSY?

In BUSY, When we Create the company then the currency will show default as per the Country selected by you. If want to use in India but want to add some transactions related to other currency then we have a feature of Multi Currency. Pls Follow the Below Steps for Multi Currency Feature : Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Features and Options Step 4: Then Account Step 5: Enable the Multi Currency Option Step 6: Open the Account Master and enable the Multi Currency Option. Step 7: While adding the voucher then window will popup on which currency want to make voucher. Step 8: Can check Multi currency ledger from Accounts book under Display Menu.

Q: Where can I find the utility for regularizing entries in BUSY

To regularize your entries in BUSY please follow these steps: Step 1: Go to administration menu Step 2: Then click on configuration Step 3: Then click on features and option button Step 4: Afterwards click on accounts tab Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it Step 6: After that you can go to the transactions menu Step 7: Afterwards open payment or receipt voucher as required Step 8: Then you can select type as PDC and do the entry and save it Step 9: After that go to administration menu Step 10: Then click on miscellaneous data entry Step 11: Then click on regularize PDC option Step 12: Then open that report select that pdc voucher and tick that invoice and you can regularize it

Q: I want to enable the Bill Wise Details option but do not want to do it for each customer separately. Is there a way to enable Bill Wise Details for all customers in bulk?

Yes, you can enable bill by bill feature in selected parties. To enable it in bulk, please follow the steps below: Step 1: Go to Administration Menu Step 2: Click on Bulk Updation and then click on Multiple Account Creation/Modification Step 3: Click on Modify existing and select master key field name and then click Select Fields tab Step 4: Select the Bill_By_Bll field from the available fields and remove the unnecessary field (op_amount) from the selected field by double clicking on the field which you want to remove and then save it. Step 5: Click on Load Master and then select Account Master and then specify Y on Bill BY Bill column and then save. Make sure you have the latest data backup of your company.

Q: How can I enter the overseas buyer's purchase order number or reference in an export invoice in BUSY?

If you want to enter the overseas buyer's purchase order number or reference in an export invoice You can follow some steps: Step 1: Go to the administration and Then Click on configuration Step 2: Now click on Feature and option and then click on Accounts Options. Step 3: Now enable Bill-by-Bill Details and click on Configuration and enable feature as per your requirement and click on OK option and then save the configuration. Step 4: Now enable maintain bill by bill option in overseas party master. Step 5: Now enter voucher for Overseas buyer ,enter all details and enter reference number in Bill by Bill Adjustemnt windwow.To print Reference No. you need to Design format.

Find Solutions to Common Issues Related to features - accounts

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can I add multiple addresses and print names for a single account?

You can add multiple addresses and print names for a single account by following these steps:
Step 1: Go to administration menu 
Step 2: Then click on configuration button
Step 3: Then click on featues and option
Step 4: Then click on accounts tab
Step 5: Then tick the multiple account aliases option to enable it
Step 6: Then click on configure button and tick the specify different address details with multiple alias option to enable it
Step 7: Then save the changes 
Step 8: Then go to administration menu again
Step 9: Click on masters 
Step 10 : Then click on accounts 
Step 11: Then open the account master from modify or list button
Step 12: Afterwards click on multiple alias option availble in the bottom and configure it and save the master

I want to reconcile my bank statement with BUSY. What is the process to do bank reconciliation?

To reconcile bank statement with BUSY you need to follow the steps 
 Step1 Go to Administration menu and click to configuration 
 Step2 Click on Feature options and select accounts 
 Step3 enable bank reconcilation option and save 
 Step4 all nesecery entries of bank should be done in BUSY to reconcile 
 Step5 To go display menu and click on bank reconcilation 
 Step6 click on Show uncleared entries and select bank and select the date 
 range to reconcile 
 Step7 select entries and press F4 to fill the clearing dates 
 Step8 after all entries pass for clearing go to reconcile statement and check 
 if showing any missmatch then enter on the error and modify the voucher 
 entries

How do credit limits work in BUSY? Is it applied retrospectively?

Credit limits in BUSY are the maximum amount of credit that you can allow to your customers or suppliers. You can set up credit limits for each party in the Party Master window. The action to be taken when the credit limit is exceeded, such as Warning only, Don't Allow, No Action.
Credit limits are applied retrospectively in BUSY, meaning that they take into account the previous transactions and balances of the parties. For example, if you set a credit limit of 10,000 for a customer who already has a balance of 8,000, then the customer can only make further purchases worth 2,000. If the customer tries to purchase more than that, the software will display a message according to the action you have chosen.

How do I link payments to vendor accounts in BUSY

In BUSY, We have Bill by Bill feature which is used to Create and Adjust the party references in the voucher. Track Accordingly from Outstanding Report that for which voucher the amount is pending from the party.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Account
Step 5: Enable the Bill by Bill Feature
Step 6: Open the Account Master and Enable the Bill by Bill.
Step 7: During Purchase Voucher, Create the Reference
Step 8: In Payment Voucher, Adjust that reference
Outstanding Analysis Option. Pls Follow Below Steps :
Step 1: Display
Step 2: Outstanding Reports 
Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount.
Bills Receivable and Bills Payable : Here can check customer voucher according to References.

I am unable to see pending bills for a specific party. How can I generate a report for pending bills for a single customer?

To generate a report for pending bills of a single customer, you need to maintain Bill by Bill features. To enable it please follow the below steps:
Step 1: Go to administration menu
Step 2: Features/option and then click on Account tab
Step 3: Enable Bill By Bill Feature and save 
Step 4: Press esc button & then click on master option from administration menu
Step 5: Click on account then click modify option and open a party account
Step 6: Eanble bill by bill option in party master and save.
 Now, you have to create references in the sales/purchases/advance payments/receipt vouchers and adjust them when you add the receipts/payment vouchers against the sales/purchase vouchers and then you can check your generated bills receivable/payable report from outstanding analysis.

How can I change the default currency in BUSY to match my business needs?

In BUSY, When we create the company then the currency will show default as per the country selected by you. If want to use in India but want to add some transactions related to other currency then we have a feature of Multi Currency.
 Pls Follow the Below Steps for Multi Currency Feature :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then Account
 Step 5: Enable the Multi Currency Option
 Step 6: Open the Account Master and enable the Multi Currency Option.
 Step 7: While adding the voucher then window will popup on which currency want to make voucher.
 Step 8: Can check Multi currency ledger from Accounts book under Display Menu.

How do I handle foreign currency transactions and conversions in BUSY?

In BUSY, When we Create the company then the currency will show default as per the Country selected by you. If want to use in India but want to add some transactions related to other currency then we have a feature of Multi Currency.
 Pls Follow the Below Steps for Multi Currency Feature :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then Account
 Step 5: Enable the Multi Currency Option
 Step 6: Open the Account Master and enable the Multi Currency Option.
 Step 7: While adding the voucher then window will popup on which currency want to make voucher.
 Step 8: Can check Multi currency ledger from Accounts book under Display Menu.

Where can I find the utility for regularizing entries in BUSY

To regularize your entries in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration 
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry 
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that invoice and you can regularize it

I want to enable the Bill Wise Details option but do not want to do it for each customer separately. Is there a way to enable Bill Wise Details for all customers in bulk?

Yes, you can enable bill by bill feature in selected parties. To enable it in bulk, please follow the steps below:
Step 1: Go to Administration Menu
Step 2: Click on Bulk Updation and then click on Multiple Account Creation/Modification
Step 3: Click on Modify existing and select master key field name and then click Select Fields tab
Step 4: Select the Bill_By_Bll field from the available fields and remove the unnecessary field (op_amount) from the selected field by double clicking on the field which you want to remove and then save it.
Step 5: Click on Load Master and then select Account Master and then specify Y on Bill BY Bill column and then save.
Make sure you have the latest data backup of your company.

How can I enter the overseas buyer's purchase order number or reference in an export invoice in BUSY?

If you want to enter the overseas buyer's purchase order number or reference in an export invoice You can follow some steps: 
 Step 1: Go to the administration and Then Click on configuration 
 Step 2: Now click on Feature and option and then click on Accounts Options. 
 Step 3: Now enable Bill-by-Bill Details and click on Configuration and enable feature as per your requirement and click on OK option and then save the configuration. 
 Step 4: Now enable maintain bill by bill option in overseas party master. 
 Step 5: Now enter voucher for Overseas buyer ,enter all details and enter reference number in Bill by Bill Adjustemnt windwow.To print Reference No. you need to Design format.

Frequently AskedQuestions