Frequently Asked
Questions

Q: What is the process for configuring royalty points in BUSY?

BUSY has as feature of royalty calculation, to configure it follow these steps: Step 1: Go to Administration then click on Configuration. Step 2: Select Features / Options and click on Accounts Tab. Step 3: Tick the option called Royalty Calculation and save changes. Step 4: Next, you need to create Author by going to Administration then Masters. Step 5: When you create your item for roylty you need to mention Author and calculation percentage. Step 6: After, posting vouchers you can calculate roylty by going to Display menu and click on Roylty Calculation. Step 7: Select either One Author or All Authors and enter the date range and check the roylty amount. Step 8: You can post Roylty Calculation voucher by press F4.

Q: How do I record transactions for a new real estate project under my existing company in BUSY

You can manage your new real estate project in your existing company in BUSY software Please follow the given steps for configuration Step 1) Go on administration Step 2) Click on configuration Step 3) Click on feature/options Step 4) Click on accounts Step 5) enable cost center Step 6) Go on administration Step 7) Click on Masters Step 8) Click on Cost centre Step 9) Add cost center for the name of reas estate project Step 10) Enable cost center in account master Step 11) enter any transaction with this account master, it will ask for cost center in transaction Step 12) To check reports go on Display Step 13) Click on Cost centre report

Q: I am unable to generate a profit and loss statement in BUSY that matches my internal records. What could be causing this discrepancy and how can I fix it?

To reconcile your bank statement with the accounting software in BUSY, follow these steps: Step 1: Gto to Administration. Step 2: Click on configuration then features/option Step 3: Select account feature and enable bank reconciliation option Step 4: Then go to display option and select bank reconciliation Step 5: Select show all entries and mention the bank for whick want to reconcile report Step 6: open report by selecting date range Step 7: Select enetry to reconcile anf press f4 Step 8: Mention clearing date in reconcile window and save Step 9: Then go to reconciliation statement to match Balance of bank account. By following these steps, you can reconcile your bank statement with the accounting software in BUSY.

Q: I need to allocate expenses to different cost centers in the BUSY. What is the process for doing this?

To configure the cost centre feature in BUSY you need to follow these steps: Step 1: Go to administration tab then click on configuration option Step 2: Then click on features and option button Step 3: Then click on accounts tab Step 4: Then enable cost centre feature and save it Step 5: Then go to administration tab again and click on masters and select cost centre and add the cost centres Step 6: Then after adding all of these cost centres go to the account master for which you want to maintain cost centre and enable cost centre from there as well Step 7: Now you are eligible to do the entry of cost centre for the allocation of expenses

Q: I want to reconcile my bank statement with the accounting software. What steps should I follow to do this?

To reconcile your bank statement with the accounting software in BUSY, follow these steps: Step 1: Gto to Administration. Step 2: Click on configuration then features/option Step 3: Select account feature and enable bank reconciliation option Step 4: Then go to display option and select bank reconciliation Step 5: Select show all entries and mention the bank for whick want to reconcile report Step 6: open report by selecting date range Step 7: Select enetry to reconcile anf press f4 Step 8: Mention clearing date in reconcile window and save Step 9: Then go to reconciliation statement to match Balance of bank account. By following these steps, you can reconcile your bank statement with the accounting software in BUSY.

Q: I need to reconcile my bank account with the software. How do I do that?

To reconcile bank statement in BUSY you need to follow the steps Step1 Go to administration menu and click to Feature option Step2 Click on accounts and enable bank reconcilation and save Step3 make the necessary bank entries correctly Step4 go to display menu click on bank reconcilation then click on show uncleared entries Step5 select the bank and date range then ok Step6 select entries and press Fn F4 together to clear Step7 go to bank reconcile statement and check that bank balance as per ledger and actual bank balance are matching or not if not matching then check the uncleared entries and save

Q: How do I check the details of reference entries and clear them if needed?

To check the details of reference entry and clear it then follow the steps given below: Step 1: Go to display menu Step 2: Click on outstanding analysis report Step 3: Then click on Bill wise statement option Step 4: Then specify party name, date range and click on OK button Step 5: here you are chcek the list of vouchers with reference To clear the references follow the below steps : Step 1: Go to administration menu Step 2: Click on utilities option Step 3: Then click on Reference management option Step 4: Then click on Clear references option Step 5: Then click on Bill wise reference option and select accounts and clear it

Q: How do I record a cheque I issued to a vendor in BUSY that has not yet cleared the bank?

To do the entry of that cheque that is not cleared by the bank you need to follow these steps: Step 1: Go to administration menu Step 2: Then click on configuration Step 3: Then click on feature and option Step 4: Afterwards click on acconts tab Step 5: Afterwards tick the post dated check in payment and receipt voucher option to enable it Step 6: Then go to transactions menu and open payment or receipt voucher as required Step 7: Then specify type as PDC and do the entry it will be treated as post dated cheque entry Step 8: After the clearance of entry you can regularize the entry from miscellaneous data entry option under administration menu

Q: Why am I unable to make credit sales despite having the credit limit mentioned in the party master?

If you are unable to create credit sales of any party despite having credit limits then you can follow the below steps : Step 1: Go to Administration and then configuration from it Step 2: Then select warning tab Step 3: Check the Credit limit warning Step 4: Select the Credit Limit option with its subtype include PDC and include only cleared cheques. Step 5: If you consider the credit limit of required party after consider PDC then tick on include PDF Step 6: If you consider for cleared cheque only then tick on include cleared cheques only otherwise untick the same. Step 7: Now create credit sales of party

Q: How to enable and use bill by bill feature in BUSY.

To use the bill by bill feature in BUSY follow below steps: Step 1: Take a latest backup of the data. Step 2: Go to administration menu and select configuration option. Step 3: Then select feature and option and click on account tab. Step 4: Then tick on bill by bill feature in BUSY and click on save button. Step 5: Then go to administration menu and select masters option. Step 6: Under masters select account and then click on modify option and make sure to mention Y on maintain bill by bill feature. Step 7: Now when you enter the sale bill you can create reference and while adding receipt for the bill you can adjust the reference.

Find Solutions to Common Issues Related to features - accounts

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Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

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Dealer Complaint/Issues

What is the process for configuring royalty points in BUSY?

BUSY has as feature of royalty calculation, to configure it follow these steps:
Step 1: Go to Administration then click on Configuration.
Step 2: Select Features / Options and click on Accounts Tab.
Step 3: Tick the option called Royalty Calculation and save changes.
Step 4: Next, you need to create Author by going to Administration then Masters.
Step 5: When you create your item for roylty you need to mention Author and calculation percentage.
Step 6: After, posting vouchers you can calculate roylty by going to Display menu and click on Roylty Calculation.
Step 7: Select either One Author or All Authors and enter the date range and check the roylty amount.
Step 8: You can post Roylty Calculation voucher by press F4.

How do I record transactions for a new real estate project under my existing company in BUSY

You can manage your new real estate project in your existing company in BUSY software
 Please follow the given steps for configuration
 Step 1) Go on administration
 Step 2) Click on configuration
 Step 3) Click on feature/options
 Step 4) Click on accounts
 Step 5) enable cost center
 Step 6) Go on administration
 Step 7) Click on Masters
 Step 8) Click on Cost centre
 Step 9) Add cost center for the name of reas estate project
 Step 10) Enable cost center in account master
 Step 11) enter any transaction with this account master, it will ask for cost center in transaction
 Step 12) To check reports go on Display
 Step 13) Click on Cost centre report

I am unable to generate a profit and loss statement in BUSY that matches my internal records. What could be causing this discrepancy and how can I fix it?

To reconcile your bank statement with the accounting software in BUSY, follow these steps:
Step 1: Gto to Administration.
Step 2: Click on configuration then features/option
Step 3: Select account feature and enable bank reconciliation option 
Step 4: Then go to display option and select bank reconciliation 
Step 5: Select show all entries and mention the bank for whick want to reconcile report 
Step 6: open report by selecting date range 
Step 7: Select enetry to reconcile anf press f4 
Step 8: Mention clearing date in reconcile window and save
Step 9: Then go to reconciliation statement to match Balance of bank account.
By following these steps, you can reconcile your bank statement with the accounting software in BUSY.

I need to allocate expenses to different cost centers in the BUSY. What is the process for doing this?

To configure the cost centre feature in BUSY you need to follow these steps:
Step 1: Go to administration tab then click on configuration option
Step 2: Then click on features and option button
Step 3: Then click on accounts tab
Step 4: Then enable cost centre feature and save it
Step 5: Then go to administration tab again and click on masters and select cost centre and add the cost centres
Step 6: Then after adding all of these cost centres go to the account master for which you want to maintain cost centre and enable cost centre from there as well
Step 7: Now you are eligible to do the entry of cost centre for the allocation of expenses

I want to reconcile my bank statement with the accounting software. What steps should I follow to do this?

To reconcile your bank statement with the accounting software in BUSY, follow these steps:
Step 1: Gto to Administration.
Step 2: Click on configuration then features/option
Step 3: Select account feature and enable bank reconciliation option 
Step 4: Then go to display option and select bank reconciliation 
Step 5: Select show all entries and mention the bank for whick want to reconcile report 
Step 6: open report by selecting date range 
Step 7: Select enetry to reconcile anf press f4 
Step 8: Mention clearing date in reconcile window and save
Step 9: Then go to reconciliation statement to match Balance of bank account.
By following these steps, you can reconcile your bank statement with the accounting software in BUSY.

I need to reconcile my bank account with the software. How do I do that?

To reconcile bank statement in BUSY you need to follow the steps 
 Step1 Go to administration menu and click to Feature option 
 Step2 Click on accounts and enable bank reconcilation and save 
 Step3 make the necessary bank entries correctly 
 Step4 go to display menu click on bank reconcilation then click on show uncleared 
 entries 
 Step5 select the bank and date range then ok 
 Step6 select entries and press Fn F4 together to clear 
 Step7 go to bank reconcile statement and check that bank balance as per ledger and actual 
 bank balance are matching or not if not matching then check the uncleared entries and save

How do I check the details of reference entries and clear them if needed?

To check the details of reference entry and clear it then follow the steps given below:
Step 1: Go to display menu 
Step 2: Click on outstanding analysis report 
Step 3: Then click on Bill wise statement option 
Step 4: Then specify party name, date range and click on OK button 
Step 5: here you are chcek the list of vouchers with reference 
To clear the references follow the below steps :
Step 1: Go to administration menu 
Step 2: Click on utilities option 
Step 3: Then click on Reference management option 
Step 4: Then click on Clear references option 
Step 5: Then click on Bill wise reference option and select accounts and clear it

How do I record a cheque I issued to a vendor in BUSY that has not yet cleared the bank?

To do the entry of that cheque that is not cleared by the bank you need to follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on feature and option
Step 4: Afterwards click on acconts tab
Step 5: Afterwards tick the post dated check in payment and receipt voucher option to enable it
Step 6: Then go to transactions menu and open payment or receipt voucher as required
Step 7: Then specify type as PDC and do the entry it will be treated as post dated cheque entry 
Step 8: After the clearance of entry you can regularize the entry from miscellaneous data entry option under administration menu

Why am I unable to make credit sales despite having the credit limit mentioned in the party master?

If you are unable to create credit sales of any party despite having credit limits then you can follow the below steps :
 Step 1: Go to Administration and then configuration from it
 Step 2: Then select warning tab 
 Step 3: Check the Credit limit warning 
 Step 4: Select the Credit Limit option with its subtype include PDC and include only cleared cheques.
 Step 5: If you consider the credit limit of required party after consider PDC then tick on include PDF
 Step 6: If you consider for cleared cheque only then tick on include cleared cheques only otherwise untick the same.
 Step 7: Now create credit sales of party

How to enable and use bill by bill feature in BUSY.

To use the bill by bill feature in BUSY follow below steps:
Step 1: Take a latest backup of the data.
Step 2: Go to administration menu and select configuration option.
Step 3: Then select feature and option and click on account tab.
Step 4: Then tick on bill by bill feature in BUSY and click on save button.
Step 5: Then go to administration menu and select masters option.
Step 6: Under masters select account and then click on modify option and make sure to mention Y on maintain bill by bill feature.
Step 7: Now when you enter the sale bill you can create reference and while adding receipt for the bill you can adjust the reference.

Frequently AskedQuestions