Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
Why are sales invoices not picking up correct currency conversion rate in BUSY?
BUSY is desktop based software. If the conversion rate fluctuates frequently you will need to manually enter the conversion rate in the transactions and if the currency conversion rate is fixed then you can specify the currency conversion rate in the currency conversion master. To enter currency conversion rates in BUSY, follow the steps below:-
Go to
Step 1 : Administration
Step 2 : Masters
Step 3 : Currency Conversion
Step 4 : Add, Select the Currency and enter the Standard Rate, Selling Rate and Buying Rate. After entering these rates, Currency Convertion Rate will be automatically picked in the transations from the Currency Convertion Master.
How do I remove references for accounts that have already been cleared ?
For correcting wrong adjustment entries we can follow below steps.
Step 1:- can modify adjusted entry and change adjusted reference manual.
Step 2:- Can clear all reference in bulk and then adjust in bulk on FIFO basis.
from i. Utilities
ii. Reference Management
iii. Clear References and auto adjust references.
What options are available for tracking payables and receivables?
For tracking payables and receivables you can use bill by bill feature.
For Enable bill by bill feature follow these steps:
1. Go in Administration then go in configuration
2. Then go in Features/option then go in accounts
3. Then enable bill by bill feature and save configuration
4. Then go in administration then go in master
5. Then go in accounts and open party masters and maintain bill by bill yes and save masters
6. Then mention bill reference in sale,purchase vouchers and adjust in receipt and payment vouchers
7. Then go in display then go in outstanding analysis
8. Then check bills payable and bills Receivable Report
How to create a sub ledger in BUSY?
To create a sub ledger in BUSY then follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on accounts tab then tick the maintain sub ledger check box and click on save to save the changes
Step 3: After that go to administration menu then select masters submenu
Step 4: Then select account option and then select add option
Step 5: Now specify account name, print name and make sure to select sub ledger in ledger type option and then specify main ledger
Step 6: After that select save option to create sub ledger account.
How to configure budgets and controls?
To configure budgets and controls in BUSY, follow these steps:
Enable Budgets Feature:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4:Budgets
Specify Annual and Monthly Budgets and limits:
Step 1: Masters then Accounts
Step 2: Specify the annual and monthly budget for different types of accounts, such as expenses, Fixed Assets or Investments.
Step 3: You can also set monthly budget limits if needed.
View Budget Variance Report
You can view the Budget Variance report to monitor the discrepancy between the budget and actual expenses.
Step 1: Display
Step 2: MIS Reports
Step 3: Budget Variance Report
Step 4: Select the required account
Step 5: View and analyze the report
How do I handle accounts in multiple currencies?
To handle accounts in multiple currencies follow the steps
1 go to administration menu and click on configuration then click on feature option
2 click on accounts and enable multiple currency and currency decimal place and save
3 go to administration menu and click on master then click on account and click to modify
4 search the account master on which you will apply multi currency and enable multi currency
on it and save
5 then go to currency convertion and set the standard rate then at the time of making voucher
system will automatically ask for the currency for this specific party
How can i create a broker or salesman in BUSY?
if you want to create a broker or salesman in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration sub menu
Step 2: Click on features and options tab and click on accounts tab
Step 3: Enable the salesman or brokerwise reporting option and click on configure button available at his right
Step 4: Select the appropriate option as required then click on ok button and save the changes
Step 5: Now go to administration menu then click on masters submenu
Step 6: Click on salesman master and click on add button
Step 7: fill the required fields in master and save it.
How can i enable the single entry mode for payment and receipt vouchers?
If you want to enable the single entry mode in payment and receipt vouchers please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: After that click on features and options and select the accounts tab
Step 3: Then tick the check box of single entry system for payment and receipt vouchers
Step 4: Afterwards save the changes then go to transactions menu and do the entry in payment and receipt voucher it will appear in single entry mode.
Step 5: If transactions already exist in double entry mode in that case you cannot enable the single entry system
Can I generate invoices in different currencies in BUSY?
If you want to generate invoices in different currencies then please follow the
given steps
Step 1: Go to administration then configuration then feature option then account.
Step 2: Then enable the option of multi currency by doing tick mark. then save
configuration.
Step 3: Then open the master of overseas party in modify mode then enable
multi currency option then save master.
Step 4: Then go to transaction then sale then add then while saving voucher
with overseas party you will get currency detail window where you will
specify the currency in which you want to enter voucher then proceed
to save.
How do I set budgets and then compare actuals vs budgets in the software?
For Set Budget follow these steps:
1. Go in Administration then go in configuration
2. Then go in Features/option then go in accounts
3. Then enable Budget feature and save tab
4. We can define budget for expense,Investment and fixed assets account
5. Then go in Administration then go in master
6. Then go in account and open account and after group when you press enter show budget window
7. Then mention budget Annual basis or month basis
8. Pass expense entry then go in display
9. Then go in Mis Report then go in Budget variance
10. Check Report show both budget, actual and variance