Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
I am unable to customize the purchase invoices in BUSY to show separate reference numbers and amounts for GST and items. What options do I have to do this customization?
To customize the purchase invoice in BUSY to show separate references numbers and
amounts for gst and items you need to follow the steps
Step1 go to administration menu and click on configuration then click on feature option
Step2 Click on accounts and click on Bill by bill deatils configuration and enable grouping of reference and tag bill reference group with Item group and save
Step3 Go to administration menu and click on master then click Item group
and modify the existing groups and enable specify bill reference group and create a
reference group and tag then save
Step4 now go to transaction menu and click to purchase and click to add
Step5 Fill the voucher entry with required details and save
Step6 at the time of saving while Reference generation box will open then refernce will
be separate as per item master group created in and tagged in item master then save
the voucher
How do I handle depreciation of assets in BUSY?
If you want to set up depreciation for fixed assets in BUSY, you can follow these steps:
Step 1: Open your company, then, go to the Administration tab and click on Configuration.
Step 2: Select Features / Options and then click on the Accounts tab. Here, you will find the Company's Act Depreciation option. Just click on the checkbox to turn it on.
Step 3: Now, when you Create / Modify your Fixed Assets account, you can mention your depreciation rate according to Income Tax Act or Companies Act as required.
Step 4: For calculate depreciation go to Display menu and click on Depreciation Chart.
Step 5: Choose the depreciation method that suits your business needs. You can select either the Income Tax Act or the Company’s Act (w.d.v). Then, select the “Depreciation A/C”.
Step 6: The report will show you the depreciation amount for each fixed asset based on the selected method.
Step 7: You can post the depreciation voucher to your accounts by pressing F4 on your keyboard.
I want to record export sales in foreign currency but the software is not giving multi-currency option. What should I do to record export sales in foreign currency?
To record export sales in foreign currency you need to follow the steps
Step1 go to the administration menu and click on configuration then click feature options
Step2 click on accounts and enable multi currency option and fill currency decimal place then save
Step3 go to party master and click on modify then search the party and enable multi currency
Step4 Go to master option and click to add currency conversion and select date select the foreign
currency and standard rate
Step5 go to sales voucher and click to add then fill voucher details like date number and select sale
type as IGST export then select party name in voucher
Step6 after selecting party name a currency details box will open where select the billing currency then
select item name item quantity now the rate will be shown in voucher as foreign currency so fill the
item rate amount and save the voucher
How do I link bank account and upload statements in BUSY?
In BUSY, you have to add Bank master and its details. You can add Master by:
Step 1: Go to the Administration menu
Step 2: Click Master
Step 3: Click Add button, mention all details related to bank
You have to post entries related to bank manually or can import from excel. BUSY provides option to reconcile bank statement with your books which is known as bank reconicile feature. to enable this option follow below steps:
Step 1: Go to Adminstration, Click Configuration option
Step 2: Select Feature/Option, Click Accounts Tab
Step 3: Select Bank Reconciliation option from banking option section and Save Accounts window
Step 4: After enabling, you will get an option of Bank reconciliation in Display menu
Step 5: Click Bank reconciliation option, select show all entries
Step 6: Mention Bank name and Starting and ending date of report
Step 7: To reconcile entries as per your banking statement use F4 key and mention clearing date
You can check cleared and un cleared entries in seprate report under display, Bank reconciliation option
Can I maintain transactions in both dollars and rupees?
Yes, you can maintain transactions in both dollars and rupees using the multi-currency feature in BUSY Accounting software, follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales, purchase
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
How can I generate an invoice for an overseas client in BUSY, and what currency options are available?
To generate an invoice for an overseas client you need toe enabe Multi currency Feature in BUSY and to enable it you can follow some steps:
Step 1: Step 1-Go to the administration and configuration
Step 2: Under the configuration click on Feature and option
Step 3: Now click on Accounts Options and enable by tick on Multi currency featur and you can search Multi currency option from Shortcut key F3.
Step 4: Go to the administration and then click on Master.
Step 5: Now click Currency and click on Add Option. from this you can create any currency of other countries.
Step 6: Now enable multi currency option in Accounts master by specify Y and save the master
Step 7: Now enter voucher and it will show to currency details window during fill up the required details in voucher.select the current and mention current Conversion Rate which you want and save the voucher
How do I check if the salesman is online in BUSY?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
Step 7: Enter the percentage or lump sum value for the commission in the Salesman Master or Party/Item Master. Alternatively, you can update it in the configuration window after selecting As Specified Below.
How to add broker name and configure broker commission in BUSY?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
Step 7: Enter the percentage or lump sum value for the commission in the Salesman Master or Party/Item Master. Alternatively, you can update it in the configuration window after selecting As Specified Below.
Where can I categorize my customers and items in the software?
In BUSY you can also user Account Category Option, by using this you can create multiple account category you can follow these steps:
Step 1: go to the Administration tab on the top menu bar and click on Configurations.
Step 2: Select Features / Options and click on Accounts.
Step 3: Here you will find a feaure with named Maintain Account Category, jusk click on check box to turn it on and can mention caption as needed.
Step 4: Now, when you create an expense master, you can create Account Category and tag into that master and categorize your expense accordingly.
For Item Category Option, Pls Follow Below Steps:
Step 1: Go to Administration menu
Step 2: And then Configuration option
Step 3: Choose Features & Options tab
Step 4: And click on Inventory menu
Step 5: Enable the Item Category Option
Step 6: Open the Item master
Step 7 : Press F3 & Create Item Category
Step 8: Add it through custom column in inventory Reports
Can I use a different currency for sales and purchase transactions?
Yes, use a different currency for sales and purchase transactions in BUSY Accounting software, follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales, purchase
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
