Frequently Asked
Questions
Find Solutions to Common Issues Related to features - ho bo
How can I optimize BUSY for large data syncs from head office?
To optimize BUSY for large data synchronization from the head office, Please follow the given steps
Step 1 Ensure that you have a stable and high speed internet connection at both the head office and branch offices.
Step 2 Make sure that your hardware, such as servers and computers, meets the recommended system requirements for BUSY.
Step 3 Regularly update BUSY to the latest version to take advantage of performance improvements
Step 4 Configure scheduling data synchronization from branch company so that it can be synchronize at a particular time
Step 5 If possible, use a dedicated server or computer for data syncing to avoid any interference from other tasks.
Step 6 Split large data synchronization into smaller batches to improve overall performance.
Step 7 Regularly monitor your database to ensure efficient data storage
By following these techniques, you can enhance the performance of BUSY during large data synchronization from the head office and branch office
What steps can I take to troubleshoot data synchronization errors in BUSY?
To troubleshoot data synchronization errors in BUSY, you can take the following steps:
1. Check your network connectivity and ensure that both the head office and branch office systems are connected to the internet.
2. Verify that the correct login credentials are being used for both the head office and branch office systems.
3. Make sure that the required ports for data synchronization are open and not blocked by any firewall or network settings.
4. Check for any error messages or notifications related to data synchronization and refer to BUSY's documentation or contact their customer support for specific troubleshooting steps.
5. Take a backup of your data before attempting any troubleshooting steps to avoid any potential data loss.
6. If the synchronization process gets stuck at a certain percentage, try resetting the synchronization process by saying no to the prompt about the status of existing data.
7. If the issue persists, contact BUSY's customer support for further assistance and guidance in resolving the data synchronization errors.
My reports show incorrect data after syncing between offices. How can I resolve this?
If your data is not showing correctly after syncing between head office and branch office, you can try the following steps to fix it:
Step 1: Make sure you have assigned the correct voucher series and master series group to the relevant branch.
Step 2: Check the data synchronization configuration in the head office and make sure you have given the appropriate rights for adding or modifying vouchers and masters. This will help you to sync the data accurately and securely.
Step 3: Ensure that you have a proper and stable internet connection between the head office and branch office. This will help you to sync the data smoothly and quickly.
Step 4: Check the Data Sync Explorer and see if there is any data that is not synced. This will help you to identify and resolve any errors or conflicts in the data.
Step 5: After completing all the steps, sync your data again and check if it is showing correctly.
When I transfer stock from my Haryana warehouse to my Gujarat branch, how do I record this in BUSY for GST compliance?
transfer stock from Haryana warehouse to Gujarat branch, and want to record this in BUSY for GST compliance then follow these steps
if both loactions was from different state then you can't enter stock transfer entry for that you need to entered sales and purchase to record GST on it follow these steps to know what is the actual process
1. add neew sales transaction in haryana branch
2. create new ledger for other branch and selet as party name then also select valid sales type
3. mentioned material center and item details then calculate GST on it and save voucher
4. after that in gujrat branch add neew purchase
2. create new ledger for other branch and selet as party name then also select valid purchase type
3. mentioned material center and item details then calculate GST on it and save voucher
this is the proper way to calculate GST on internal stcok transfer.
How do I ensure data consistency and accuracy when handling inventory across branches?
To ensure data consistency and accuracy when handling inventory across branches, it is important to follow these steps:
1. Set up separate warehouses or material centers for each branch in the accounting software.
2. Assign unique inventory codes or SKU numbers to each item to avoid confusion.
3. Regularly reconcile inventory counts between branches to identify any discrepancies.
4. Implement proper inventory management practices, such as conducting regular stock audits and cycle counts.
5. Use barcode or serial number tracking to accurately track and manage inventory movements.
6. Train employees on proper inventory handling procedures to minimize errors.
7. Utilize software features that allow for inter-branch stock transfers and track these transactions accurately.
8. Regularly review and update inventory configuration settings to ensure they align with the needs of each branch.
9. Implement access controls to restrict data access between branches and ensure data integrity.
10. Regularly review and analyze inventory reports to identify any issues or trends that may impact data consistency and accuracy.
What's the process for recording stock transfers between branches?
It is Normal Business Practise to transfer Goods from One Branch to Other because it reduces the burden of OverStocking in their Particular Premises.
To Record Stock Transfer between Branches one have to perform tasks in multiple stages.
A) Configure Series in Both the Branches
B) Add Stock Transfer Voucher in that Series
Here we consider that Series in Branches have already been configured.
B) To Add Stock Transfer in BUSY follow below Steps.
Step 1: Click on Transactions
Step 2: Click on Stock Transfer
Step 3: Click on Add
Step 4: Select the Series in which one wants to add the Transaction, here one should use the Series of Branch from where one wants to Transfer
Step 5: Feed Date
Step 6: Feed Vch No (If Voucher Numbering is Manual else it will come automatic)
Step 7: Select Material Centre of From Branch
Step 8: Select Material Centre of To Branch
Step 9: Feed Other Required Details like Item, Quanity, Amt etc
Step 10 : Click on Save
How do I transfer data from head office to a newly created branch in BUSY?
If you want to transfer data from Head Office to newly created Branch after all the necessary configurations done and set up connection, you can follow these steps:
Step 1: Go to Administration and click on Data Export Import.
Step 2: Choose "Bulk Data Updation to BO" and select either Master or Transaction as the data type you want to transfer.
Step 3: If you choose Master, select the specific Master for sync, such as Account, Item, etc. Then click on the branch name that you want to send the data to and press OK.
Step 4: If you choose Transaction, select the branch name from the dropdown list and enter the Start Date and End Date. Then select the voucher type, such as Sales, Purchase, etc. and press OK.
Step 5: In the branch office, you can receive the data under the "Exchange Data with HO" tab in the Data Export Import menu.
How do I handle intercompany transactions in BUSY?
Intercompany transactions are transactions that occur between two or more companies that belong to the same corporate group. BUSY Enterprise edition allows you to handle intercompany transactions by using the Multi Branch feature.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Enterprises Features.
Step 3: Set Y on Enable Multi Branch Details and click on Branch Details.
Step 4: Click on Add Branch Master and enter the Branch name and can create Voucher Series Group , User & Material Center.
Step 5: Enter all other the necessary details such as address, GST details, etc and save.
Step 6: Now, if you want to work in other branch then login with respected branch user and can record enteries for transfers from one branch to another.
For more clarification you can go through our help document and video tutorial available with feature.
How do I link a Branch Office (BO) with a Head Office (HO) and set up port forwarding?
To link Branch Office (BO) with a Head Office (HO) and set up port forwarding follow these steps
make sure that you have created branches, series and users in both offices.
1. In branch office go to the configuration under administration menu
2. select feature and options
3. then select enterprise features tab
4. click on HO/BO data sync option and enable it
5. select Branch office
6. then mentioned correct server information from Head office
7. then select company code, branch name /alias and username for login
9. then read head office configuration
10.also check status of existing data
11.check connection
process of port forwarding is given below
1. login with your router mentioned user name and password.
2. find port forwrding option
3. add new port forwarding rules
4. mentioned port no 1433, protocol, IP address and local port
5. then save changes and check port open or close .
How do I create separate accounts for branches in BUSY?
If you want to create seperate accounts for branches, then you can use Master Series Group feature. To configure that can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Enterprises Features.
Step 3: Set Y on "Enable Master Series Groups" and click on Configuration and tick on Account and save.
Step 4: Now, when you create Account Master there will be a windo apprear for Tag Master Series Group. Press F3 to create a new Group and save that master.
Step 5: Open your Branch Configuration and set Y on Tag Master Series Group and choose that group which you have created and save that configuration.
Step 6: In user also you have to tag that group.
Now, only the accounts that are tagged under that group will be shown in that branch.
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