Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How can i apply multiple discounts on items during voucher entry in BUSY?
To apply multiple discounts on items during voucher entry in BUSY, you need to follow these steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select features and options and click on inventoy tab.
Step 3: Here, select item wise discount type as compound discount then save.
Step 4: Now, go back to administration menu then select configuration sub menu.
Step 5: Select voucher series configuration then select then voucher type such as sales, purchase, etc.
Step 6: Choose the voucher series and click on voucher configuration.
Step 7: Here, set Y on item wise discount and specify the discount struture of compound discount as per the requirements then save.
How do I configure the software to save item prices by customer/party?
To configure party wise item prices in BUSY, you need to follow these steps:
Step 1: Open your company then go to Administration.
Step 2: Select Configuration and click on Features / Options.
Step 3: Select Inventory tab and click on Item Pricing Mode in Vouchers or press ALT+M.
Step 4: Click on Party-Item-wise Price / Discount Structure and select mode as per the requirements. You can set both sales and purchase.
Step 5: Next, go back to Configuration menu and then select Party-Item Price Structure.
Step 6: Select Sales / Purchase and then select Party and can set price for items and save changes.
Note: Take backup of your data before making any changes.
How can I enable the multiple sales price option in BUSY and have different prices applied based on customer discounts?
To Enable multiple price/Discounts in BUSY as customer wise then follow these steps
Step 1. Go to Administration menu
Step 2. Then click on Configuration
Step 3. Then select Features and Options
Step 4. Now click on Inventory button
Step 5. Then click on Item Pricing Mode In voucher under inventory feature.
Step 6. Then select Party -Item Price /Discount Structure for sale purpose
Step 7. Then select Mode as Mixed mode and save the configuration.
Step 8. Now Go to configuration option under Administration menu
Step 9. Then select Party Item Price Structure option.
Step 10. Then define the price and discount according to customer wise.
How to maintain items unit of measurement of packets and pieces in BUSY?
Alternate Unit in BUSY is refer to an item of havingTwo Unit with Conversion factor.We can use for Bundle or packages.
Please Follow the below Steps for Alternate Unit:
Step 1: Go to Administration menu and then select Configuration tab
Step 2: And then select Features & Options and select Inventory options.
Step 3: here you have to Enable the Alternate unit.And Click on Configure option of Alternate Unit.
Step 4: Tick on option,If you want to change Alt Qty & Conversion Factor during voucher entry.And Open the Item Master
Step 5: Mention the Main Unit & Alt Unit with Conversion Factor and Conversion Type.
Step 6: Click on the Save Button
Is there a way to enter purchase return entry with purchase invoice?
Yes, there is a way to enter purchase return entry with purchase invoice by following below steps:
Step1: Go to Administration menu and click on configuration submenu.
Step2: Then click on feature and option and select inventory feature.
Step3: Afterward, tick on the check box of allow purchase return in purchase voucher and save the configuration.
Step4: Now you are create a new purchase voucher and mention the returned item with a minus sign to denote its return status and other required details as per your requirement then save the invoice.
Step5: When entering a purchase voucher, it is important to mention positive items alongside any negative ones in the purchase voucher.
What is the best way to handle frequently changing purchase prices?
If you want to handle frequently changing purchase prices you can follow given below steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option
Step 4: Afterwards click on inventory tab
Step 5: Then click on item pricing mode in vouchers
Step 6: Then you will see price mode for purchase option
Step 7: Then select it as default(pick from item master)
Step 8: After that go to administration menu then click on masters
Step 9: Then click on item and open the item from modify or list option
Step 10: Afterwards specify the purchase price in its field and save it
How do I manage my inventory and stock items in BUSY?
To effectively manage your inventory and stock items in BUSY, here are the steps:
Step 1: Set up Inventory Masters, including names, units, descriptions, opening stock, taxes, HSN Codes etc.
Step 2: Categorize the Items BUSY allows you to create item groups and subgroups for this purpose.
Step 3: Set Price categories, Assign the Price categories to your items based on the different pricing strategies.
Step 4: Set the Item critical level warning if required.
Step 5: Record transactions.
Step 6: Generate reports like Inventory books, stock reports etc.
Step 7: Perform physical stock checks.
By following these steps, you can effectively manage your inventory and stock items, ensuring accurate record-keeping and control.
Can I create and manage purchase orders in BUSY? How?
We can create and manage purchase orders in BUSY. To add purchase order in BUSY you have to enable then order processing option by following these steps
Step 1 Open your company in BUSY
Step 2 Go to administration and then configurations
Step 3 Under configurations select features/options and select inventory tab
Step 4 Under inventory tab,in left side of tab,enable order processing option and save the window as it is and proceed
Step 5 Now go to transactions
Step 6 Select purchase order and proceed to add purchase by entering details like date,voucher number,party and items and then save the voucher
Step 7 In display,you can purchase order reporting under order processing option
How can i create a godowns in BUSY?
If you want to create a godowns in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on features and options tab
Step 3: Then click on inventory tab
Step 4: Then make sure multi godown inventory feature is enabled and then save the changes
Step 5: Then go to administration menu again
Step 6: Then click on masters then click on material centre then click on add button
Step 7: Then specify the name and select the group as godowns and then select the stock account as stock and then specify other details such as address,from place etc and save the master
The goods receipt date and billing date for a purchase are different. How do I make sure the transactions are recorded on the right dates?
If the Goods receipt date and billing date for purchase invoice are different then follow these steps:
Step 1: Go to administration section then click on configuration option
Step 2: Choose the features and option tab then click on inventory tab
Step 3: Specify Y to enable separate stock valuation date in dual voucher then save the configuration.
Step 4: Now, Go to transaction section then click on purchase voucher type
Step 5: Choose the add option then while create the specify the voucher date,a window for stock updation date will appear where you can mention the goods receipt date.
Step 6: Create the invoice with required details and save the voucher.