Frequently Asked Questions

If you want to add item image in Item Master, you can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will find an option called "Maintain Images/Notes with Masters/Vouchers" mark the check box to turn it on and click on configure button.
Step 4: Mark the check box next to "Maintain Image with Item Master" and specify the Image Folder that contains the images. Make sure image should be in JPEG format and also their name should be as your Item Name / Alias.
After done all that configurations image will reflect in your Item Master.

If you want to do the challan entry in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on features and options after that click on inventory tab
Step 3: Then tick the enable sales and purchase challan option to enable it
Step 4: After that save the changes
Step 5: Then go to transactions menu and then select the material issued to party voucher
Step 6: Then click on add to create a challan and specify the required details such as series,date and party name etc and make sure to select type as sale challan
Step 7: Afterwards create a challan as per your requirements

In BUSY, We have to do the Email Configuration then can send delivery challan to the customer.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configurations
Step 3: Email Configuration
Step 4: Select Send Directly option.
Step 5: Select Attachment as per your requirement
Step 6: Mention the Server Configuration : Smtp Server Name for your email like Gmail, yahoo,rediffmail etc. then Username & Password for the id.
Step 7: Mention the Sender Details : From Option - Your Name & Reply To - Your Email ID.
Step 8: Open the Delivery Challan voucher 
Step 9: Click on Email Option.
Note : Generate the Email ID password for BUSY from Security Setting of Gmail and Yahoo ID.

If you want to add multiple warehouses / material centres in BUSY, you can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will see an option called "Enable Multi-Godown Inventory" mark the check box to turn it on.
Step 4: If you want to set material centre item-wise then click on configure button and mark the check box and save.
Step 5: Now, go back to Administration and click on Masters.
Step 6: Select Material Centre and click on Add. Enter the necessary details and save.
Please Note: Take latest backup of your data before make any changes.

To calculate the sale price automatically based on the purchase price in BUSY, you need to follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features and option then select inventory tab
Step 3: Tick on calculate item sale price from purchase price then configure to show sales price at the time of voucher saving then save it.
Step 4: Now, Go to transaction section then click on purchase.
Step 5: Choose add option and create the invoice and save it.
Step 6: After save, a window to update item sales price from purchase price will display. Update the calculation basis and then click on update in master.

Parameter wise Feature is mostly used for maintaining the sizing information .Please follow below steps:
Step 1: Go to Administration menu and then Configuration tab
Step 2: Ant then select Features & Options and then Inventory tab 
Step 3: now Enable the Parameter. Wise Details with required option as per your need.
Step 4: here select Maintain Item Parameter 
Step 5: and then Create   a parameterr as Size.
Step 6: Open the Item Master , Enable the Parameter details.
Step 7: During voucher entry, Size will get maintain for an Item and after that adjust it in the sales voucher.
Step 8: For Reports, Under Display Menu can check in Parameter wise Reports.

o set the right conversion rate for units in the item master, you need to follow some steps :
Step 1: Go to Administratin and then click on Configuration.
Step 2: Now click on Feature and Option and then click on inventory tab
Step 3. Now enable the Alternate Unit option and enable option as per your requirement in alternate unit configuration window .
Step 4: Save the configuration and then Go to Administratin.
Step 5: Now click on Master and select item.
Step 6: click on modify option and select your item.
Step 7: Now enter different unit from main unit in Alternate Unit details and enter conversion rate in Conversion factor rate field.

If you want to enable the purchase and sales challan in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option
Step 4: Then click on inventory tab
Step 5: Then tick the sale/purchase challan option to enable it
Step 6: Then save the changes
Step 7: Then go to transactions menu
Step 8: In case of sale challan click on material issued to party voucher and select the type as sale challan and create the voucher
Step 9: In case of purchase challan click on material received from party voucher and select the type as purchase challan and create the voucher

A delivery challan is a document that contains details of goods being delivered to a customer. To create an entry for it in BUSY, you need to enable the Sale Challan feature and then pass the voucher entry. For enabling the sale challan feature in BUSY follow below steps:
Step 1: Go to administration menu then select configuration option.
Step 2: Then select feature/options and then click on inventory option.
Step 3: Then mention tick on enable sale/purchase challan option then click on save button.
Step 4: Now go to transactions option and select material issue to party voucher.
Step 5: After that select type as sale challan and enter the other fields.

To input the price of an Alternate Unit, you need to enable the Alternate Unit feature. Please find the steps below to configure it:
Step 1: Go to Administration and then Configurations.
Step 2: Go to Features and Options and select the Inventory tab. Enable the Alternate Unit of Items option.
Step 3: Proceed to the Masters Tab and modify your item master. Define the Main unit and Alternate Unit details along with the Conversion factor.
Step 4: Go to the Transactions menu and add a Sale or Purchase Transaction. In the invoice item window, a popup for the alternate unit price will appear. You can enter the alternate unit price there.