Frequently Asked Questions

To create the sales quotation for the customer then you need to enable it from the below steps.
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Features and Options
 Step 4: Then Inventory
 Step 5: Enable the Sales Quotation Option
 Step 6: Then go to the Transactions
 Step 7: Then Sales Quotation
 Step 8: Then Add
 Step 9: Mention the required details of the customer and Items then save it.
 Step 10: Adjust in the Sales Voucher through F11 Shortcut Key. 
 Note : Party Name should be same for adjusting the Quotation in the Sales Voucher.

To calculate your stock value on the basis of weighted average valuation method in BUSY, follow the below steps:
Step 1: Open your company then go to administration menu then click on configuration sub menu.
Step 2: Select features and options then click on inventory tab.
Step 3: On right side first option is stock valution method if there already select weighted average then no need to change.
Step 4: If any other method is selected then choose the weighted average from the dropdown menu then save.
Step 5: After that go to housekeeping menu then run update master balance process and check the stock report.

Check the stock of an item with multiple rates for the current date,please follow below steps:
Step 1: Can maintain Item price as per last transaction of item through Sale and Purchase 
Step 2: Can maintain Item Price as per Party Item wise ,Party group wise, Party Item Group wise.
Step 3: Can Maintain Multiple Price List Category wise from A to Z.
Step  4: Can maintain Item Price Date Wise.
Step 5: Can maintain Item quantity wise price and discount structure.
Step 6: Default can pick price from Item Master.
Step 7: Can maintain Item last price of Sale  and purchase as per party.

Yes, entering entries in the software can still have an effect even if stock balances are not maintained. Please check below steps:
Step 1: Entering transactions into the BUSY, such as sales, purchases, expenses, and revenues, will impact financial reports and accounting records.
Step 2: These transactions will affect financial statements regardless of whether stock balances are tracked within the BUSY.
Step 3:  the absence of stock balances, financial reports such as income statements and balance sheets will reflect the financial transactions entered into the BUSY.
Step 4: However, not maintaining stock balances may lead to inaccuracies in inventory-related reports generated by the BUSY.

If you want to allocate additional cost in purchase voucher please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Afterwards click on features and options and then select and open inventory tab
Step 3: Tick the allocate additional expenses voucher wise to enable it and then save the configuration
Step 4: After that go to transactions menu and open the purchase voucher and click on add to create 
Step 5: Afterwards While creating the voucher a popup window will appear to specify the additional expenses you can mention the expense in that window and save the voucher

To set different sales prices for different parties in BUSY, you can use the Party Item-wise Price/Discount Structure feature. Here are the steps to configure it:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here you see an option called "Item Pricing Mode in Vouchers" Click on that and choose Party-Item-wise Price/Discount Structure and Select Mode as required.
Step 4: Now, go back to configuration and select Party-Item Price Structure and can select either Sale/Purchase.
Step 5: Next, you can set MRP, Price, Discount party & item wise as per the requirements.

To add notes to an invoice in BUSY, you need to follow these steps :
For accounting vouchers
Step 1 : Go to administration then configuration click on features and options
Step 2 : Go to accounts tab and enable maintain images and notes with masters and vouchers and tick on maintain notes with accoutning vouchers and click on save button.
For inventory vouchers
Step 1 : Go to administration then configuration click on features and options
Step 2 : Go to inventory tab and enable maintain images and notes with masters and vouchers and tick on maintain notes with iventory vouchers and click on save button

BUSY offers various modules beyond accounting and GST to help you manage your business effectively. Some of these modules are:
 1. Inventory Management: This module helps you to track and control your inventory levels, movements, and valuation. You can manage multiple locations, units, batches, serial numbers, and expiry dates of your inventory items.
 2. Payroll Management: This module helps you to process and manage your employee payroll. You can define various salary components, deductions, and tax calculations.
 3. Customer Relationship Management (CRM): This module helps you to manage your customer interactions and relationships. 
 There are more modules available in BUSY.

If you want to update two unit in item with conversion factors then you can use the alternative unit feature by follw these steps:
Step 1: Go to administration then click on configuration menu
Step 2: Choose the features and option then select inventory tab
Step 3: Enable for alternative unit feature and save the configuration.
Step 4: Now, again Go to administration section then click masters menu
Step 5: Choose the item option then click on add
Step 6: Nxt, create the item master by specify the ite name, group, main unit, alternative unit with its conversion factor and other details. Afterward, save the master.

You can use Mutiple Alias feature to add multiple item codes for same product. To configure it you need to follow these steps:
 Step 1: Go to Administration and click on Configuration.
 Step 2: Select Features / Options the click on Inventory tab.
 Step 3: Here you will see an option called Maintain Multiple Item Aliases, mark the check box to turn it on and save the configuration.
 Step 4: Now when your create new item master or modify existing item master can mention mutiple item codes in multiple alias window.
 Note: You can only enter multiple aliases upto 100.