Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory parameter batch serial number
How do I setup inventory alerts and thresholds in BUSY?
Within the specific inventory features of a software system, there's often a crucial option called "adjustment method." This function allows users to define how inventory adjustments are managed, whether they are permitted or restricted. However, in some cases, you might want to restrict certain adjustments, and this is where the "don't allow" setting becomes valuable. By configuring the adjustment method to "don't allow," you can establish stricter control over inventory changes, minimizing the risk of inadvertent or unauthorized modifications.Furthermore, to enhance inventory management even further, many software systems offer a feature known as "warning alarms." These alarms can be configured to notify users when inventory levels reach specified thresholds. By setting up inventory alerts, you can proactively monitor stock levels, helping to prevent stockouts or overstock situations, and enabling timely actions to maintain optimal inventory levels. This combination of adjustment method settings and inventory alerts ensures that your inventory remains accurate, secure, and well-maintained, contributing to smoother operations and improved decision-making within your organization.
How can I ensure discounts reflect correctly in profitability reports?
Absolutely, accurately entering discounts in the voucher window while making transactions is crucial for ensuring that discounts are properly accounted for and reflected in profitability reports in BUSY. Here's how you can tag accounting ledgers and set up discount structures for voucher level discounts:
Step 1: Under Bill Sundry Configuration, you can tag the ledger as a bill sundry debtor (for discounts received) or bill sundry creditor (for discounts given).
Step 2 : When you create a transaction voucher (e.g., sales invoice or purchase voucher) and apply a voucher-level discount, select the tagged ledger in the respective voucher entry field to account for the discount correctly.
Step 3: Create a new discount structure by specifying the name, type (e.g., purchase or sales), and other relevant details.
Step 4: Define the discount ledgers (the ledgers used for discounts) under this discount structure.
Step 5 : In transaction vouchers, you can apply the discount structure, and BUSY will calculate the discounts based on the configured rules and ledgers.
How do I correct mistakes in batch number entry?
"BUSY provides various utilities for managing inventory and batches. Here are some steps to ensure accuracy you can use these steps to mody mistakes
Step 1 : Regularly review batch-wise stock reports to verify the quantities and values associated with each batch.
Step 2 : Utilize batch-wise stock ageing reports to monitor how long batches have been in stock. This information is essential for managing inventory and ensuring that items with expiration dates are used or sold before they expire.
Step 3 : Compare the data from batch-wise stock reports and batch-wise stock ageing reports with the stock summary in the stock ledger.
Step 4 : Analyze the Unadjusted Batches section within the On Account Batch Entries report. This will help identify any batches that have not been properly adjusted in your accounting system.
Step 5 : Ensure that the opening batch references and balances in your accounting software align with the actual physical inventory on hand. Any discrepancies should be investigated and corrected."
The manufacturing date and expiry date is not showing up on invoice, how to fix this?
If the manufacturing date and expiry date are not appearing on invoices in BUSY, you may need to check and adjust your item master records and invoice templates. Here's a step-by-step guide on how to resolve this issue:
Step 1 : Open BUSY.Access the "Masters" section.Find and select the relevant item from your item master list.
In the item details, ensure that you have entered the manufacturing date and expiry date correctly. If not, update this information.
Step 2 :In BUSY, you can typically customize invoice templates to include additional fields like manufacturing date and expiry date.
Step 3 : Access the customization options for your invoice template. This can often be found in the "Configuration" or "Settings" section under "Invoice" or "Sales Invoice" settings.
Add fields for "Manufacturing Date" and "Expiry Date" to the template. These fields should be linked to the corresponding data in your item master records.
Step 4 :After adding the manufacturing date and expiry date fields, save your changes to the invoice template.
How do I set up BUSY so it automatically applies the correct pricing scheme to each item?
To gain a comprehensive insight into multiple item pricing or party-wise item prices and discounts in BUSY, generating reports is the key. Look for options such as Multiple Item Pricing Reports or Party-wise Item Price and Discount Reports within the software to access these detailed reports. Moreover, in some cases, you'll find the convenient functionality to update pricing schemes directly from these generated reports. This feature streamlines the process of making bulk changes to your pricing data efficiently.
To further enhance your pricing management in BUSY, consider configuring the software to automatically apply the correct pricing scheme to each item. You can achieve this by enabling the item-wise discount setting in the voucher configuration. Enabling this setting allows you to apply discounts on individual line items rather than solely on the total invoice amount. Consequently, BUSY will automatically apply the appropriate pricing scheme to each item based on your predefined configuration, ensuring accurate and efficient pricing management for your business needs.
How to link inventory management to BUSY?
BUSY offers various features to maintain inventory. Those features depends upon the model you have. Below is the features as per the model:
Basic model: You can mainatain stock with sale purchase sale return purchase return with multi godowns and can check its reporting in Display, stock status report
Standard model: Along with basic model feature, in standard you will get
1. Parameter wise stock
2. Serial no. wise stock
3. Batch wise stock
4. MRP wise stock
5. Job work stock
6. Quotation/order/challan reporting
7. Production etc.
To maintain stock valuation, BUSY offer multi valuation methods, to set method of valuation please follow below steps:
Step 1: Go to the Administration menu
Step 2: Click on configuration option
Step 3: Click on Feature/option and select inventory tab
Step 4: Specify valuation method in stock valuation method option and SAVE the configuration. BUSY provide FIFO, LIFO, Weighted average, Last sale, Last purchase, Last quantity in, average price, self evaluation and average price(qty in) methods
You can define seperate valuation method for a specific item also.
How do I handle inventory management and costing in BUSY?
BUSY offers various features to maintain inventory. Those features depends upon the model you have. Below is the features as per the model:
Basic model: You can mainatain stock with sale purchase sale return purchase return with multi godowns and can check its reporting in Display, stock status report
Standard model: Along with basic model feature, in standard you will get
1. Parameter wise stock
2. Serial no. wise stock
3. Batch wise stock
4. MRP wise stock
5. Job work stock
6. Quotation/order/challan reporting
7. Production etc.
To maintain stock valuation, BUSY offer multi valuation methods, to set method of valuation please follow below steps:
Step 1: Go to the Administration menu
Step 2: Click on configuration option
Step 3: Click on Feature/option and select inventory tab
Step 4: Specify valuation method in stock valuation method option and SAVE the configuration. BUSY provide FIFO, LIFO, Weighted average, Last sale, Last purchase, Last quantity in, average price, self evaluation and average price(qty in) methods
You can define seperate valuation method for a specific item also.
How do I manage inventory and track stock in BUSY?
BUSY offers various features to maintain inventory. Those features depends upon the model you have. Below is the features as per the model:
Basic model: You can mainatain stock with sale purchase sale return purchase return with multi godowns and can check its reporting in Display, stock status report
Standard model: Along with basic model feature, in standard you will get
1. Parameter wise stock
2. Serial no. wise stock
3. Batch wise stock
4. MRP wise stock
5. Job work stock
6. Quotation/order/challan reporting
7. Production etc.
To maintain stock valuation, BUSY offer multi valuation methods, to set method of valuation please follow below steps:
Step 1: Go to the Administration menu
Step 2: Click on configuration option
Step 3: Click on Feature/option and select inventory tab
Step 4: Specify valuation method in stock valuation method option and SAVE the configuration. BUSY provide FIFO, LIFO, Weighted average, Last sale, Last purchase, Last quantity in, average price, self evaluation and average price(qty in) methods
You can define seperate valuation method for a specific item also.
How do I handle inventory management and valuation in BUSY?
BUSY offers various features to maintain inventory. Those features depends upon the model you have. Below is the features as per the model:
Basic model: You can mainatain stock with sale purchase sale return purchase return with multi godowns and can check its reporting in Display, stock status report
Standard model: Along with basic model feature, in standard you will get
1. Parameter wise stock
2. Serial no. wise stock
3. Batch wise stock
4. MRP wise stock
5. Job work stock
6. Quotation/order/challan reporting
7. Production etc.
To maintain stock valuation, BUSY offer multi valuation methods, to set method of valuation please follow below steps:
Step 1: Go to the Administration menu
Step 2: Click on configuration option
Step 3: Click on Feature/option and select inventory tab
Step 4: Specify valuation method in stock valuation method option and SAVE the configuration. BUSY provide FIFO, LIFO, Weighted average, Last sale, Last purchase, Last quantity in, average price, self evaluation and average price(qty in) methods
You can define seperate valuation method for a specific item also.
How do I set up and manage taxes like GST and VAT in BUSY?
To set up and manage taxes like GST and VAT in BUSY, you can follow these steps: 1. Go to the Masters menu and select Tax Category to create tax categories for GST and VAT. 2. Under the Masters menu, select Tax to create tax rates for different GST and VAT slabs. 3. Assign the tax rates to the respective tax categories. 4. In the Ledger menu, create separate ledgers for GST and VAT. 5. Set the tax category and tax rate for each ledger. 6. While creating invoices or recording transactions, select the appropriate tax ledger and the software will automatically calculate the tax amount based on the tax rate. 7. Generate tax reports such as GST reports, VAT reports, and tax computation reports to monitor and manage your tax liabilities. By following these steps, you can easily set up and manage taxes like GST and VAT in BUSY, ensuring compliance with tax regulations and accurate tax calculations.