Frequently Asked
Questions

Q: How to track item wise profits in BUSY?

In BUSY, you can access the "Item Wise Profit Analysis" report within the MIS (Management Information System) reports. This report provides valuable insights into the profitability of individual items or products in your inventory. Here's how to access and use the "Item Wise Profit Analysis" report: Step 1: Navigate to the "MIS Reports" section or menu within the software. This is typically where you can find various management and analytical reports. Step 2 : Within the MIS Reports menu, locate and select the "Item Wise Profitabiity" report option. Step 3:Carefully review the generated report, which typically includes details such as: Item names or codes Sales revenue Cost of goods sold (COGS) Gross profit Gross profit margin (percentage).

Q: What features does BUSY have for tracking accounts receivable and accounts payable?

BUSY offers features for tracking both accounts receivable and accounts payable. For accounts receivable, the software allows you to create and manage customer invoices, track outstanding payments, and generate reports to monitor the status of receivables. This helps you stay on top of customer payments and improve cash flow. For accounts payable, BUSY enables you to record and track vendor bills, manage payment due dates, and generate reports to monitor outstanding payables. This helps you effectively manage your vendor payments and maintain good relationships with suppliers. Overall, BUSY provides comprehensive features for tracking accounts receivable and accounts payable, helping you maintain accurate financial records and effectively manage your cash flow.

Q: How can I merge or split existing batches if needed?

Merging items in your inventory management can be a useful strategy, and it's typically done by designating a main specific item as the target and the item you wish to merge as the source. However, it's important to be aware that when you merge items, the opening balances associated with them will not be combined; they will remain separate. On the other hand, if you need to split batches of items, the process involves creating new batches and replacing the existing ones. This ensures that you can maintain precise control over your inventory records, enabling you to effectively manage and manipulate item data as needed within your inventory management system.

Q: Is there any batch feature available in BUSY or not?

Yes, Batch feature is available in BUSY for using this you have to follow below given steps:- Step1: Go in Administration menu. Step2: Then click on configuration tab then feature and option. Step3: Then click on Inventory tab and enable Batch wise feature from there. click on configure button to configure it as per your requirement. Step4: Now enable batch option within item master as well. Step5: Now at the time of purchase of that item in puchase voucher after enter on Unit column a Batch wise window will appear you have to input batch number there. Step6: Then at the time of billing in sale voucher you have to adjust those batches that you want to adjust.

Q: BUSY is showing the wrong total quantity when I print invoices. How can I troubleshoot this?

To troubleshoot the issue of BUSY showing the wrong total quantity when printing invoices, you can try the following steps: 1. Check the invoice settings in BUSY to ensure that the correct quantity calculation method is selected. 2. Verify that the quantities entered for each item on the invoice are accurate and have been entered correctly. 3. Ensure that there are no manual adjustments or overrides affecting the total quantity calculation. 4. Update BUSY to the latest version to ensure any known issues related to quantity calculation have been resolved. 5. If the issue persists, contact BUSY customer support for further assistance in troubleshooting and resolving the issue.

Q: How do I match item aliases between legacy and new data in BUSY after migration?

Duplicate item names and aliases are not allowed in BUSY. In that case, if you encounter an error related to duplicate item names or aliases during data migration, you should follow these steps to resolve the issue: Step 1 :Modify the item names or aliases in the source data before importing it into BUSY. If the duplicates exist within BUSY, edit the existing item names or aliases to ensure they are unique. Step 2: Once the data is free of duplicate item names and aliases, proceed with the data migration process as usual. Step 5: During the migration process, closely monitor for any error messages related to duplicate item names

Q: What steps to take if backup files are not reflecting in Google Drive?

If backup files are not reflecting in Google Drive, you can try the following steps: 1. Check if the backup process was completed successfully. 2. Ensure that you have installed and configured the BUSY Agent software for Google Drive backup. 3. Verify that you have a stable internet connection. 4. Make sure that you have sufficient storage space available in your Google Drive. 5. Check the backup settings and ensure that the correct folders or files are selected for backup. 6. Restart the backup process or try reinstalling the BUSY Agent software. If the issue persists, it may be helpful to contact customer support for further assistance.

Q: Can you explain how the software controls the inventory and batch numbers?

With BUSY you can manage your inventoy batch number wise and also can maintain its manufacturing and expiry dates. You can keep track your batch wise inventory by using the Batch-wise Reports. To know how to enable batch wise feature in BUSY, you need to follow these steps: Step 1: Open your company then go to Administration menu. Step 2: Select Configuration and click on Features / Options. Step 3: Click on Inventory tab and here enable the Batch-wise Details feature then configure it as required. Step 4: You also need to enable the feature in individual items. Note: The batch wise feature is not available in the basic edition of BUSY.

Q: How to track item profitability in BUSY?

MIS Reports display information regarding the operations of the company that helps in maintaining control over the company. In other words, these reports help in maintaining the Management Information Systems (MIS) for the company. The reports provide information on different aspects of the company such as cash flow, fund flow, inventory status, targets achieved and so on. Thus, the reports under MIS Reports help in taking managerial decisions Profitability Reports Profitability Reports displays the gains or losses on various accounts, bills, items or Material Centres. On clicking the Profitability Report option, various options are displayed. The options are: Bill-wise,·Party-wise,·MC-wise,·Broker/Salesman-wise,·Item-wise,·Batch-wise,·Item Serial No. - wise,·Parameter - wise,·BCN - wise,Reconcile Item-wise Gross Profit.

Q: How does BUSY handle stock valuation (FIFO etc)?

The stock valuation totals may not match the stock quantity totals due to the method of stock valuation chosen in the inventory system. Different valuation methods, such as weighted average or FIFO (first in, first out), can result in different valuation calculations. It is important to ensure that the chosen valuation method aligns with the accounting rules and accurately reflects the stock valuation. Adjustments may need to be made to the valuation method or calculations to resolve the mismatch. Additionally, this does not match due to be changed, in method between the periods, and now we are looking at the value with respect to the current method

Find Solutions to Common Issues Related to features - inventory parameter batch serial number

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How to track item wise profits in BUSY?

In BUSY, you can access the "Item Wise Profit Analysis" report within the MIS (Management Information System) reports. This report provides valuable insights into the profitability of individual items or products in your inventory. Here's how to access and use the "Item Wise Profit Analysis" report:
Step 1: Navigate to the "MIS Reports" section or menu within the software. This is typically where you can find various management and analytical reports.
Step 2 : Within the MIS Reports menu, locate and select the "Item Wise Profitabiity" report option. 
Step 3:Carefully review the generated report, which typically includes details such as:
Item names or codes
Sales revenue
Cost of goods sold (COGS)
Gross profit
Gross profit margin (percentage).

What features does BUSY have for tracking accounts receivable and accounts payable?

BUSY offers features for tracking both accounts receivable and accounts payable. For accounts receivable, the software allows you to create and manage customer invoices, track outstanding payments, and generate reports to monitor the status of receivables. This helps you stay on top of customer payments and improve cash flow. For accounts payable, BUSY enables you to record and track vendor bills, manage payment due dates, and generate reports to monitor outstanding payables. This helps you effectively manage your vendor payments and maintain good relationships with suppliers. Overall, BUSY provides comprehensive features for tracking accounts receivable and accounts payable, helping you maintain accurate financial records and effectively manage your cash flow.

How can I merge or split existing batches if needed?


Merging items in your inventory management can be a useful strategy, and it's typically done by designating a main specific item as the target and the item you wish to merge as the source. However, it's important to be aware that when you merge items, the opening balances associated with them will not be combined; they will remain separate. On the other hand, if you need to split batches of items, the process involves creating new batches and replacing the existing ones. This ensures that you can maintain precise control over your inventory records, enabling you to effectively manage and manipulate item data as needed within your inventory management system.

Is there any batch feature available in BUSY or not?

Yes, Batch feature is available in BUSY for using this you have to follow below
given steps:-
Step1: Go in Administration menu.
Step2: Then click on configuration tab then feature and option.
Step3: Then click on Inventory tab and enable Batch wise feature from there. click on 
configure button to configure it as per your requirement.
Step4: Now enable batch option within item master as well.
Step5: Now at the time of purchase of that item in puchase voucher after enter on Unit
column a Batch wise window will appear you have to input batch number there.
Step6: Then at the time of billing in sale voucher you have to adjust those batches that
you want to adjust.

BUSY is showing the wrong total quantity when I print invoices. How can I troubleshoot this?

To troubleshoot the issue of BUSY showing the wrong total quantity when printing invoices, you can try the following steps: 1. Check the invoice settings in BUSY to ensure that the correct quantity calculation method is selected. 2. Verify that the quantities entered for each item on the invoice are accurate and have been entered correctly. 3. Ensure that there are no manual adjustments or overrides affecting the total quantity calculation. 4. Update BUSY to the latest version to ensure any known issues related to quantity calculation have been resolved. 5. If the issue persists, contact BUSY customer support for further assistance in troubleshooting and resolving the issue.

How do I match item aliases between legacy and new data in BUSY after migration?

Duplicate item names and aliases are not allowed in BUSY. In that case, if you encounter an error related to duplicate item names or aliases during data migration, you should follow these steps to resolve the issue:
Step 1 :Modify the item names or aliases in the source data before importing it into BUSY.
If the duplicates exist within BUSY, edit the existing item names or aliases to ensure they are unique.
Step 2: Once the data is free of duplicate item names and aliases, proceed with the data migration process as usual.
Step 5: During the migration process, closely monitor for any error messages related to duplicate item names

What steps to take if backup files are not reflecting in Google Drive?

If backup files are not reflecting in Google Drive, you can try the following steps: 1. Check if the backup process was completed successfully. 2. Ensure that you have installed and configured the BUSY Agent software for Google Drive backup. 3. Verify that you have a stable internet connection. 4. Make sure that you have sufficient storage space available in your Google Drive. 5. Check the backup settings and ensure that the correct folders or files are selected for backup. 6. Restart the backup process or try reinstalling the BUSY Agent software. If the issue persists, it may be helpful to contact customer support for further assistance.

Can you explain how the software controls the inventory and batch numbers?

With BUSY you can manage your inventoy batch number wise and also can maintain its manufacturing and expiry dates. You can keep track your batch wise inventory by using the Batch-wise Reports.
To know how to enable batch wise feature in BUSY, you need to follow these steps:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration and click on Features / Options.
Step 3: Click on Inventory tab and here enable the Batch-wise Details feature  then configure it as required.
Step 4: You also need to enable the feature in individual items.
Note: The batch wise feature is not available in the basic edition of BUSY.

How to track item profitability in BUSY?

MIS Reports display information regarding the operations of the company that helps in maintaining control over the company. In other words, these reports help in maintaining the Management Information Systems (MIS) for the company. The reports provide information on different aspects of the company such as cash flow, fund flow, inventory status, targets achieved and so on. Thus, the reports under MIS Reports help in taking managerial decisions
Profitability Reports
Profitability Reports displays the gains or losses on various accounts, bills, items or Material Centres. On clicking the Profitability Report option, various options are displayed. The options are:
Bill-wise,·Party-wise,·MC-wise,·Broker/Salesman-wise,·Item-wise,·Batch-wise,·Item Serial No. - wise,·Parameter - wise,·BCN - wise,Reconcile Item-wise Gross Profit.

How does BUSY handle stock valuation (FIFO etc)?

The stock valuation totals may not match the stock quantity totals due to the method of stock valuation chosen in the inventory system. Different valuation methods, such as weighted average or FIFO (first in, first out), can result in different valuation calculations. It is important to ensure that the chosen valuation method aligns with the accounting rules and accurately reflects the stock valuation. Adjustments may need to be made to the valuation method or calculations to resolve the mismatch.
Additionally, this does not match due to be changed, in method between the periods, and now we are looking at the value with respect to the current method

Frequently AskedQuestions